Celina Guich
Hilo,HI
Overview
2
2
years of professional experience
Work History
Nutrition Provider & Kitchen Manager
Malamalama Waldorf School
Kea‘au, HI
09.2023 - 05.2025
- Prepared meals according to recipes and menus, adjusting ingredients and cooking times accordingly.
- Adhered to food safety standards when storing and preparing foods.
- Supervised and trained kitchen staff on proper preparation techniques.
- Ensured that all food was cooked at the correct temperature and stored correctly.
- Monitored stock levels of food items and ordered more when necessary.
- Maintained a clean working environment.
- Performed administrative duties such as inventory management, ordering supplies.
- Followed established procedures and requirements for safe food handling, storage and service.
- Enforced proper sanitation practices to prevent spoiling or contamination of foods.
- Maintained safe operations of food prep equipment to reduce complications and retain safety procedures.
- Retained consistent quality and high accuracy when preparing identical dishes every day.
- Managed inventory levels of ingredients and supplies necessary for daily operations.
- Inspected kitchens for sanitary conditions before the start of each shift.
- Organized storage areas for efficient usage of space.
Executive Assistant to the Chief Executive Officer
Wolf Athletics
Remote Online, HI
2017 - 2019
- Delivered optimal administrative, customer service and case management support.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Coordinated multiple schedules using online calendaring system.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Coordinated meeting and work schedules for staff teams and executives.
- Managed daily invoices, reports and proposals.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Organized workshops, seminars, conferences and other special events as part of programming efforts.
Office Administrator
Los Angeles Electric Company
Los Angeles, CA
2012 - 2015
- Maintained company accounting records by entering accounts payable, accounts receivable, invoices and expense reimbursements.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
- Documented and routed business correspondence to manage office paperwork.
- Processed financial documents, contracts, expense reports and invoices.
- Automated office operations by managing client correspondence, records, contracts and data communications.
- Coordinated schedules, administrative functions, quality assurance and process improvements to bolster operational output.
Legal Office Assistant
Tatro Tekosky Sadwick LLP
Los Angeles, CA
2008 - 2012
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Managed daily invoices, reports and proposals.
- Supported auditors during review process with clerical support.
- Recorded and maintained updated information on company services.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
- Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
- Maintained current understanding of state and federal accounting procedures to prevent legal or compliance issues.
- Processed invoices and checks, and maintained daily cash logs and deposits.
- Organized and maintained chart of accounts, and updated monthly entries and adjustments, including ADP payroll entries and monthly accruals.
- Handled AP, ledger, reconciliation and statement requirements to maintain records accuracy, integrity and compliance.
- Managed accounting closings, accounts payable and financial reporting for multiple clients.
- Resolved balance errors using accounting software.
- Reviewed transactions, issued checks and updated ledgers and budgets.
Director & Co-Founder
The Niapele Project
Los Angeles, CA
2007 - 2017
- Co-Founder and Director: The Niapele Project is a 501(3)c non-profit organization with projects based in Ghana and Libera benefitting war-affected children in West Africa.
- Planned and implemented strategies to increase funding through various approaches.
- Oriented, trained, and directed staff to achieve objectives.
- Recruited, trained and managed volunteers.
- Developed organization mission, vision statement, goals and methods for achieving milestones.
- Built strong community network.
- Prepared annual budgets.
- Assessed team proficiencies, identifying and targeting areas for improvement.
- Identified and solved complex strategy problems to drive organizational goals.
- Connected with grass-roots organizations to solidify partnerships, build support, and garner attention for key messages.
- Planned and executed fundraising strategies and events.
- Conducted research on relevant topics related to the program's mission.
- Collaborated with other departments within organization on cross-functional projects.
- Organized workshops, seminars, conferences and other special events as part of programming efforts.
- Developed procedures and guidelines for monitoring performance indicators associated with the project.
- Monitored budget allocations for various aspects of the project, ensuring compliance with fiscal requirements.
- Developed and implemented program plans to ensure achievement of goals.
- Created promotional materials for publicizing events associated with the program.
- Organized and facilitated meetings with key stakeholders to discuss project objectives.
- Facilitated communication between departments to ensure timely completion of projects.
- Identified opportunities for improvements in existing processes or policies related to program operations.
- Compiled reports summarizing progress towards goals and objectives of the initiative.
- Coordinated resources for program implementation, including personnel and materials.
- Developed and delivered educational and informational presentations on program initiatives.
- Gathered statistical data and wrote reports on program outcomes.
- Negotiated contracts with vendors and service providers, securing favorable terms.
- Reviewed applications and documentation to make decisions pertaining to programs.
- Developed brochures, newsletters, and flyers on program initiatives.
- Developed and executed marketing strategies to increase program visibility and participation.
- Maintained comprehensive databases of participants, activities, and outcomes for reporting purposes.
- Prepared detailed reports for stakeholders, highlighting program achievements and challenges.
- Conducted regular program evaluations, identifying areas for improvement and implementing changes.
- Managed volunteer recruitment, training, and assignments to support program initiatives.
- Secured funding through grant writing and maintaining relationships with donors and sponsors.
- Established and maintained partnerships with community organizations to expand program reach.
- Prepared periodic reports, financial statements and records on program activities for management.
- Developed and maintained budgets for various programs, optimizing resource allocation.
Legal Office Assistant
Keats McFarland & Wilson LLP
Beverly Hills, CA
2002 - 2007
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Updated details in company databases.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
- Assisted senior leadership by processing documents within anticipated timeframes.
Education
Master of Arts - Psychology
Pepperdine University
Malibu, CA05.2005
Bachelor of Arts - International Affairs
The George Washington University
Washington D.C.05.2001
Skills
- Strong Organizational Skills and the Ability to Prioritize Tasks Effectively
- Strong Work Ethic and Dependable
- Critical Thinking and Complex Problem Solving
- Ability to Work Independently and as Part of a Team
- Effective Communication and Interpersonal skills
- Excellent Verbal and Written Communication
Timeline
Nutrition Provider & Kitchen Manager
Malamalama Waldorf School
09.2023 - 05.2025
Executive Assistant to the Chief Executive Officer
Wolf Athletics
2017 - 2019
Office Administrator
Los Angeles Electric Company
2012 - 2015
Legal Office Assistant
Tatro Tekosky Sadwick LLP
2008 - 2012
Director & Co-Founder
The Niapele Project
2007 - 2017
Legal Office Assistant
Keats McFarland & Wilson LLP
2002 - 2007
Master of Arts - Psychology
Pepperdine University
Bachelor of Arts - International Affairs
The George Washington University