Microsoft Office Suite
Open To Work
Charity Chiles
Executive Assistant
Grand Prairie,TX
Summary
Executive Assistant with forward-thinking approach and proactive mindset. Adept at managing complex schedules, coordinating high-profile meetings, and facilitating communication across departments. Assertive in problem-solving and ensuring seamless office operations. Highly skilled in multitasking and maintaining professionalism in fast-paced environments.
Overview
10
10
years of professional experience
Work History
Executive Assistant
DeSoto Independent School District
DeSoto, TX
06.2025 - Current
- Provides comprehensive executive support to C-Suite executives by managing complex calendars, orchestrating travel logistics, streamlining expense reports, and overseeing event and project management.
- Enhanced executive productivity by 30% through meticulous scheduling, prioritizing critical appointments, and proactively managing potential schedule conflicts.
- Maintains robust communication with leadership, providing timely briefings on key priorities and commitments, which significantly sharpens focus and optimizes executive time management.
- Serves as the lead project manager for strategic company-wide initiatives, driving progress and accountability among executive teams, and ensuring alignment with organizational objectives.
- Orchestrates the planning and execution of major internal and external events and offsite, showcasing exceptional organizational skills and attention to detail, leading to highly successful and commendable outcomes.
- Provides strategic conference support for executives, ensuring thorough preparation and attention to detail that enhances executive presentations and ensures client needs are meticulously met.
- Handles sensitive financial and personal information with utmost confidentiality, processing monthly expenses with precision and adherence to the highest standards of privacy.
Executive Assistant
State Of Texas
Grand Prairie, TX
11.2024 - 06.2025
- Delivered comprehensive executive support to the Executive Leadership team, including: complex calendar management, strategic travel coordination, precise expense reporting, high-profile event planning, and proactive project management.
- Maintained a dynamic partnership with the Executive Leadership Team, ensuring they were consistently informed and prepared for top priorities, upcoming commitments, and responsibilities, thereby enabling optimal decision-making and time management.
- Identified and implemented process improvements in administrative procedures, reducing inefficiencies by 25% and contributing to smoother operational workflows.
- Championed company culture and values within the team, organizing team-building activities and motivational initiatives that enhanced employee engagement and morale.
- Spearheaded the development and refinement of executive communications for the CEO and Leadership team, ensuring clear, concise, and impactful messaging that aligns with organizational objectives and enhances executive presence in both internal and external forums.
- Actively collaborated with senior leadership to develop efficient office processes and procedures.
Senior Administrative Assistant
PennyMac
Fort Worth, TX
07.2021 - 10.2022
- Provided administrative support services for executive leadership such as preparing reports, transcribing meeting minutes, conducting research.
- Demonstrated proficiency in calendar management, scheduling and coordinating executive-level meetings.
- Processed invoices accurately in a timely manner according to established guidelines.
- Utilized job-related software to prepare invoices, letters, and memos.
- Reviewed operating practices and procedures to determine areas needing improvement.
Senior Administrative Assistant
EECU
Fort Worth, TX
10.2019 - 07.2021
- Maintained confidential records relating to personnel files, payroll information, benefits administration, contracts and other sensitive documentation.
- Organized meetings and conferences, including preparing agendas, materials, scheduling rooms, catering services.
- Managed complex calendars and travel arrangements for senior leadership team members.
- Monitored inventory levels of office supplies; coordinated ordering process when necessary.
- Provided executive-level administrative support to the CEO and CFO of a large corporation.
- Served as primary point of contact for facilitating operational and administrative inquiries.
- Assisted the executive management team in making informed decisions by providing timely and accurate administrative support.
Executive Assistant
U.S. Bank
Irving, TX
06.2016 - 09.2019
- Fully executed planning and coordination for a variety of special events, both domestic and international. Managed budgets of $150K+ and coordinated events with over 350 guests.
- Worked with contracted venues to secure hotel room blocks, room configuration, registration, meeting materials, catering and audio/visual equipment set-up
- Sourced vendors and negotiated contracts
- Prepared and disseminated day-of event timelines/schedules/run-of-shows/agendas to appropriate stakeholders
- Managed social media strategy and branding for events
- Monitored and maintained executive files and records.
- Prepared expense reports for senior level personnel upon request.
Education
Bachelor of Arts - Business Administration And Management
University of Phoenix
Tempe, AZ05-2028
Skills
- Executive Support: Expert in providing comprehensive support to C-suite executives, including calendar management,
travel logistics, and expense reporting - Project Management: Proficient in leading strategic initiatives and managing projects from conception through to
execution, ensuring alignment with organizational goals - Event Planning: Skilled in organizing and executing major internal and external events, including roadshows, conferences,
and offsite, with meticulous attention to detail - Communication: Strong communicator with a proven ability to maintain robust relationships with leadership, stakeholders,
and clients, ensuring efficient information flow and collaboration
- Problem-Solving: Adept at identifying and resolving operational inefficiencies, enhancing productivity and streamlining
workflows - Technology Proficiency: Proficient in Microsoft Office Suite, Google Workspace, Concur, Expensify, and project
management tools such as Asana, Trello, and Jira - Financial Management: Experienced in managing sensitive financial data, preparing detailed expense reports, and
adhering to budgetary guidelines - Client Relations: Skilled in fostering positive client interactions and supporting business development through strategic
client engagement efforts
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Quote
If you really look closely, most overnight successes took a long time.
Steve Jobs
Software
Google Workspace
Concur
Expensify
Asana
Jira
Timeline
Executive Assistant
DeSoto Independent School District
06.2025 - Current
Executive Assistant
State Of Texas
11.2024 - 06.2025
Senior Administrative Assistant
PennyMac
07.2021 - 10.2022
Senior Administrative Assistant
EECU
10.2019 - 07.2021
Executive Assistant
U.S. Bank
06.2016 - 09.2019
Bachelor of Arts - Business Administration And Management
University of Phoenix