Summary
Overview
Work History
Education
Skills
Timeline
Generic

CHARLENE BUSH

Indianapolis,IN

Summary

Highly accomplished Office Administrator /Office Assistant reported directly to HR Director and Accounting Manager, with [8] years of experience and well-developed administrative skills, including bookkeeping and scheduling. Career-minded individual with talents in handling routine administrative tasks, including preparing reports, taking messages and sorting and routing mail. Comfortable working in fast-paced, demanding office environment.

Overview

16
16
years of professional experience

Work History

Data Entry Specialist/Remote AP Specialist

America's Auto Auction
2022.02 - 2023.11
  • Completed data entry tasks with accuracy and efficiency.
  • Maintained files, records and chronologies of entry activities.
  • Compiled data and reviewed information for accuracy prior to input.
  • Reviewed and updated client correspondence files and database information to maintain accurate records.
  • Sent completed entries for evaluation and final approval.
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
  • Coded and processed applications into required electronic formats.
  • Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
  • Entered data into various computer systems accurately using Microsoft Office Suite.
  • Secured and protected data from unauthorized access by complying with security protocols.

Teacher's Assistant/Paraprofessional

Westlake Elementary School
2018.12 - 2021.11
  • Assisted teachers with instruction and provided clerical support for diverse needs.
  • Promoted student learning by providing individualized and small group support to reinforce classroom topics.
  • Helped students take advantage of other available subject matter and study resources.
  • Prepared, duplicated and collated teaching materials to help students better understand learning concepts.
  • Performed diverse tasks for teachers, including clerical support, classroom management and document coordination.
  • Conducted special assessments and tutoring sessions to support individual student needs.

Account Receivable Billing/Payables-Associate

MAIN EVENT INC
2018.05 - 2018.11
  • Processed Credit Card Payments for customer payments/deposits using Authorize.net.
  • Audited Reports, scanned and match checks for tax purposes.
  • Prepared Reports for Management review of billing problems and items not billed.
  • Filed and tracked all paid and unpaid accounts receivable invoices.
  • AP calls to customer for payment over 60 to 90 days Past Due.
  • Worked extensively with Excel Spreadsheets ELWOOD STAFFING AGENCY General Clerical-Administrative Positions.

Adminstrative Assistant

Elwood Staffing
2008.01 - 2018.05
  • General Clerical and Administrative, Accounting duties.
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.

Accounts Receivable/Billing /Human Resources

WORLDMEDIA GROUP
2015.02 - 2016.09
  • Applied all incoming cash/checks/credit card payments to customer accounts daily.
  • Maintained excel spread sheet for customer deposits made with credit cards and checks.
  • Processed Credit Card Payments for customer payments/deposits using Authorize.net.
  • Audited and Prepared Invoices for all customers daily.
  • Prepared Reports for Management review of billing problems and items not billed but were transferred.
  • Filed and tracked all paid and unpaid accounts receivable invoices.
  • Assisted the accounting manager during accounting audits by Outside Accounting Firms.
  • Assisted the Director of HR with 401k employee communications.
  • Supported the Operations Manager /President with special projects.
  • Answered Multi Line Phone.
  • Responsible for achieving and recycling of documents based on the company's record retention requirements Worked extensively with Excel Spreadsheets.

General Affairs-Administrative Assistant /label Processor

FUJI COMPONENT PARTS
2012.07 - 2014.02
  • Prepared labels for all incoming and outgoing shipments for the company.
  • Developed systems to improve accuracy and efficiency of the label preparation process.
  • Main auditor for labels prepared for incoming shipments valued at over two million dollars from a single supplier (two shipments per month).
  • Assisted the customer service department with sales order preparation and forecast input.
  • Assisted the Accounting department with Account Receivable cash application and Accounts Payable input of invoices into the Accounting System FACTS.
  • Assisted in monthly inventory with the preparation and audit of the Inventory tags.
  • Assisted in the input and achieving of the inventory tags.
  • Assisted the Accounting Manager with external yearly accounting audit preparations.
  • Tracked and maintained the Forms Revision control log for the company.
  • Member of the 5 S team.
  • Assisted the HR manager with the maintenance of employee training and training evaluation forms.

Billing Specialist

St. Vincent Primary Care
2010.12 - 2012.05
  • Verified proper coding on more than claims per week, investigating and resolving issues to maintain billing accuracy.
  • Contacted insurance providers to verify correct insurance information and obtain authorization for proper billing codes.
  • Liaised with patients, insurance companies and billing office personnel to effectively create and post bills, obtain payments and update system information.
  • Calculated figures such as discounts, percentage allocations and credits.
  • Submitted claims to insurance companies.
  • Checked claims coding for accuracy with ICD-10 standards.

Administrative Assistant

BLACK NURSES OF INDIANAPOLIS
2009.03 - 2011.11
  • Administrative task such as typing, filing, answer phones, faxing, taking minutes in monthly meeting, assisting treasurer with budget task and making follow up calls to patients.
  • Prepared and compiled monthly Agendas & President Reports, assisted with quarterly & bi- annual newsletters.

Education

Associate of Science - Business Administration

Delgado Community College
New Orleans, LA

Certification - Billing And Coding

Coastal Training Institute
Louisiana, MO

Skills

  • Auditing
  • Customer Service
  • Inventory Processing
  • Billing and Coding
  • MICROSOFT OFFICE
  • MICROSOFT OUTLOOK
  • PROFIT MAKER
  • Excel Spreadsheets
  • Insurance eligibility verification
  • Accounting skills
  • 10-key proficiency
  • Data entry documentation
  • Health insurance processing
  • Strong problem solver
  • QuickBooks
  • Multi-line phone systems
  • Types 75 WPM
  • AR/AP
  • Spreadsheet Management
  • Critical Thinking
  • Human Resources Department Processes
  • Onsite Visits

Timeline

Data Entry Specialist/Remote AP Specialist

America's Auto Auction
2022.02 - 2023.11

Teacher's Assistant/Paraprofessional

Westlake Elementary School
2018.12 - 2021.11

Account Receivable Billing/Payables-Associate

MAIN EVENT INC
2018.05 - 2018.11

Accounts Receivable/Billing /Human Resources

WORLDMEDIA GROUP
2015.02 - 2016.09

General Affairs-Administrative Assistant /label Processor

FUJI COMPONENT PARTS
2012.07 - 2014.02

Billing Specialist

St. Vincent Primary Care
2010.12 - 2012.05

Administrative Assistant

BLACK NURSES OF INDIANAPOLIS
2009.03 - 2011.11

Adminstrative Assistant

Elwood Staffing
2008.01 - 2018.05

Associate of Science - Business Administration

Delgado Community College

Certification - Billing And Coding

Coastal Training Institute
CHARLENE BUSH