CHARLENE BUSH
Indianapolis,IN
Summary
Highly accomplished Office Administrator /Office Assistant reported directly to HR Director and Accounting Manager, with [8] years of experience and well-developed administrative skills, including bookkeeping and scheduling. Career-minded individual with talents in handling routine administrative tasks, including preparing reports, taking messages and sorting and routing mail. Comfortable working in fast-paced, demanding office environment.
Overview
16
16
years of professional experience
Work History
Data Entry Specialist/Remote AP Specialist
America's Auto Auction
02.2022 - 11.2023
- Completed data entry tasks with accuracy and efficiency.
- Maintained files, records and chronologies of entry activities.
- Compiled data and reviewed information for accuracy prior to input.
- Reviewed and updated client correspondence files and database information to maintain accurate records.
- Sent completed entries for evaluation and final approval.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Coded and processed applications into required electronic formats.
- Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
- Entered data into various computer systems accurately using Microsoft Office Suite.
- Secured and protected data from unauthorized access by complying with security protocols.
Teacher's Assistant/Paraprofessional
Westlake Elementary School
12.2018 - 11.2021
- Assisted teachers with instruction and provided clerical support for diverse needs.
- Promoted student learning by providing individualized and small group support to reinforce classroom topics.
- Helped students take advantage of other available subject matter and study resources.
- Prepared, duplicated and collated teaching materials to help students better understand learning concepts.
- Performed diverse tasks for teachers, including clerical support, classroom management and document coordination.
- Conducted special assessments and tutoring sessions to support individual student needs.
Account Receivable Billing/Payables-Associate
MAIN EVENT INC
05.2018 - 11.2018
- Processed Credit Card Payments for customer payments/deposits using Authorize.net.
- Audited Reports, scanned and match checks for tax purposes.
- Prepared Reports for Management review of billing problems and items not billed.
- Filed and tracked all paid and unpaid accounts receivable invoices.
- AP calls to customer for payment over 60 to 90 days Past Due.
- Worked extensively with Excel Spreadsheets ELWOOD STAFFING AGENCY General Clerical-Administrative Positions.
Adminstrative Assistant
Elwood Staffing
01.2008 - 05.2018
- General Clerical and Administrative, Accounting duties.
- Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
Accounts Receivable/Billing /Human Resources
WORLDMEDIA GROUP
02.2015 - 09.2016
- Applied all incoming cash/checks/credit card payments to customer accounts daily.
- Maintained excel spread sheet for customer deposits made with credit cards and checks.
- Processed Credit Card Payments for customer payments/deposits using Authorize.net.
- Audited and Prepared Invoices for all customers daily.
- Prepared Reports for Management review of billing problems and items not billed but were transferred.
- Filed and tracked all paid and unpaid accounts receivable invoices.
- Assisted the accounting manager during accounting audits by Outside Accounting Firms.
- Assisted the Director of HR with 401k employee communications.
- Supported the Operations Manager /President with special projects.
- Answered Multi Line Phone.
- Responsible for achieving and recycling of documents based on the company's record retention requirements Worked extensively with Excel Spreadsheets.
General Affairs-Administrative Assistant /label Processor
FUJI COMPONENT PARTS
07.2012 - 02.2014
- Prepared labels for all incoming and outgoing shipments for the company.
- Developed systems to improve accuracy and efficiency of the label preparation process.
- Main auditor for labels prepared for incoming shipments valued at over two million dollars from a single supplier (two shipments per month).
- Assisted the customer service department with sales order preparation and forecast input.
- Assisted the Accounting department with Account Receivable cash application and Accounts Payable input of invoices into the Accounting System FACTS.
- Assisted in monthly inventory with the preparation and audit of the Inventory tags.
- Assisted in the input and achieving of the inventory tags.
- Assisted the Accounting Manager with external yearly accounting audit preparations.
- Tracked and maintained the Forms Revision control log for the company.
- Member of the 5 S team.
- Assisted the HR manager with the maintenance of employee training and training evaluation forms.
Billing Specialist
St. Vincent Primary Care
12.2010 - 05.2012
- Verified proper coding on more than claims per week, investigating and resolving issues to maintain billing accuracy.
- Contacted insurance providers to verify correct insurance information and obtain authorization for proper billing codes.
- Liaised with patients, insurance companies and billing office personnel to effectively create and post bills, obtain payments and update system information.
- Calculated figures such as discounts, percentage allocations and credits.
- Submitted claims to insurance companies.
- Checked claims coding for accuracy with ICD-10 standards.
Administrative Assistant
BLACK NURSES OF INDIANAPOLIS
03.2009 - 11.2011
- Administrative task such as typing, filing, answer phones, faxing, taking minutes in monthly meeting, assisting treasurer with budget task and making follow up calls to patients.
- Prepared and compiled monthly Agendas & President Reports, assisted with quarterly & bi- annual newsletters.
Education
Associate of Science - Business Administration
Delgado Community College
New Orleans, LACertification - Billing And Coding
Coastal Training Institute
Louisiana, MOSkills
- Auditing
- Customer Service
- Inventory Processing
- Billing and Coding
- MICROSOFT OFFICE
- MICROSOFT OUTLOOK
- PROFIT MAKER
- Excel Spreadsheets
- Insurance eligibility verification
- Accounting skills
- 10-key proficiency
- Data entry documentation
- Health insurance processing
- Strong problem solver
- QuickBooks
- Multi-line phone systems
- Types 75 WPM
- AR/AP
- Spreadsheet Management
- Critical Thinking
- Human Resources Department Processes
- Onsite Visits
Timeline
Data Entry Specialist/Remote AP Specialist
America's Auto Auction
02.2022 - 11.2023
Teacher's Assistant/Paraprofessional
Westlake Elementary School
12.2018 - 11.2021
Account Receivable Billing/Payables-Associate
MAIN EVENT INC
05.2018 - 11.2018
Accounts Receivable/Billing /Human Resources
WORLDMEDIA GROUP
02.2015 - 09.2016
General Affairs-Administrative Assistant /label Processor
FUJI COMPONENT PARTS
07.2012 - 02.2014
Billing Specialist
St. Vincent Primary Care
12.2010 - 05.2012
Administrative Assistant
BLACK NURSES OF INDIANAPOLIS
03.2009 - 11.2011
Adminstrative Assistant
Elwood Staffing
01.2008 - 05.2018
Associate of Science - Business Administration
Delgado Community College
Certification - Billing And Coding
Coastal Training Institute
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