Charlene Gantan
Ontario,CA
Summary
Collaborative and independent professional with five years of administrative experience in the environmental, operations/logistics, and technology industries.
Organized and efficient in providing administrative support to various environments. Skilled in managing schedules, handling correspondence, and maintaining records with precision. Proven Track record in enhancing workflow processes and contributing positively to team dynamics and community culture.
Overview
6
6
years of professional experience
Work History
Operations Administrative Assistant
Rainbird
12.2024 - Current
- Prepared and distributed environmental reports on testing progress and standards.
- Acted as the main source for environmental services via phone calls and email responses to the general public, prospective clients and various agencies.
- Ensured proper safety and health procedures are followed then reported any unsafe or non conformances conditions to the proper department.
- Obtaining and awarding suitable vendor quotes for production materials and landscape services.
Associate Project Manager
Cryoport Systems LLC
01.2021 - 05.2024
- Prepared and distributed project reports to clients and logistics teams on testing progress, product feedback and action item status.
- Submitted proposal quotation and technical contracts. Reviewed contract phase to ensure timely execution. Uploaded and maintained contracts in SharePoint files.
- Confirmed materials and testing services completed. Managed invoices, purchase orders, and sales orders. Tracked actual to planned budget on a monthly basis.
- Identified, gathered and reviewed logistics project data for protocols, reports and specification sheets.
- Provided operational and technical guidance to clinicians and new employees, maintained training progress, and provided any feedback to the training procedures.
- Submitted requisitions and purchase orders, compared suppliers manufacturing timelines, and obtained forecasted supply date.
Administrative Assistant
Edwards Lifesciences
06.2019 - 01.2021
- Collected field data on cardiovascular equipment and software from over 100 clinical sites then gathered them onto data summary for product reports.
- Initiated, negotiated, and tracked contracts including MSA, SOW, Change Orders for hardware/software development and clinical testing.
- Reconciled over 50 finance invoices and purchase orders, verified expenses adheres to policy and confirmed that expenditures are within budget.
- Diligently arranged monthly travel and lodging. Coordinated with Senior Leadership on submitting timely expense reports.
- Submitted requisitions and purchase orders, monitored incoming materials, negotiated scope or timeline with vendors, and finalized list of approved manufacturers.
Administrative Assistant
Blackberry Limited
Irvine, USA
01.2019 - 06.2019
- Established and maintained connections with multiple vendors for onsite delivery and remodeling.
- Revised and submitted technical status reports for accuracy, grammar, spelling, punctuation, & format.
- Arranged setup and cleanup of meals, office equipment/space, and schedules for 30+ external events.
- Directed and fulfilled over 50 product and service inquiries to appropriate management team.
- Consulted with vendors on inventory, supply forecasts, and cost analysis.
Education
Bachelor's Degree - Biology
Whittier College
01-2017
Skills
- Finance Management
- Document Compliance
- Scheduling and Planning
- Microsoft Office Suite
- Coupa and NetSuite
- PlanView
Skills And Software
Microsoft Office Suite (Word, Excel, Project, PowerPoint), Agile, PMP, Coupa, Celoxis, LIMS, NetSuite, Planview, SmartSheet
Community Activities
- Team Leader, Think Together, Education
- Events Coordinator, Food Recovery Network, Community
- Patient Satisfaction Ambassador, COPE Health Solutions, Healthcare
Hobbies and Interests
Cooking festive specialties for others, Sharing plushies, Hiking on scenic trails
Timeline
Operations Administrative Assistant
Rainbird
12.2024 - Current
Associate Project Manager
Cryoport Systems LLC
01.2021 - 05.2024
Administrative Assistant
Edwards Lifesciences
06.2019 - 01.2021
Administrative Assistant
Blackberry Limited
01.2019 - 06.2019
Bachelor's Degree - Biology
Whittier College
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