Summary
Overview
Work History
Education
Skills
Timeline
Generic

Charlene Nichols

Houston

Summary

Document controller with 7 years of experience, strong attention to detail, exceptional multitasking abilities, and proven organizational skills. Committed to exceeding expectations, delivering high-quality work performance, and being a valuable asset to the team.

Overview

11
11
years of professional experience

Work History

Document Controller

CNA Metals, Ltd.
09.2019 - Current
  • Provided support for document controls and worked with contract documents.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Coordinated document exchange between departments, traders, and suppliers.
  • Maintained document archive and file server of approved documents to provide easy traceability and retrievability.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.

Export Documentation Clerk

CNA Metals Limited
02.2018 - 09.2019
  • Receive daily files and review the credit terms and conditions in conjunction with the sales contract
  • Prepare the documents in accordance to the letter of credit/open account requirements
  • Have constant interaction with the shipping line agents in order to obtain required documentation, including bill of lading etc
  • Have constant interaction with the buyers to obtain approval before submitting documents to their bank
  • Prepare and provide relevant information to the accounting department including freight and commission invoices for payment
  • Constantly updating spreadsheets and QuickBooks in order to keep records of the files received and completed throughout the day.

Logistics Coordinator

Dresser Inc., Dresser Direct (GE Oil & Gas)
10.2016 - 01.2018
  • Record keeping by scanning and entering all shipments into the computer system, calculate freight and postal rates, inspect and count all items processed through a shipping dock, and later verify items against each invoice
  • Attach identification codes, shipping instructions or address labels on outgoing packages
  • Running and processing a ship confirmation report at the end of each day.

INSIDE SALES ASSOCIATE

A. F. Technologies
11.2015 - 12.2015
  • Expediting past due orders for Bill of Materials to achieve customer deadlines
  • System data entry for outgoing customer quotes
  • Researched government web site of current open bids and attached the drawing and part numbers required for submitting bids and quotes by company sales department
  • Respond to public inquiries for quotes, product availability, purchase orders, customer work orders, and shipment dates
  • Provide customers with statuses on their purchase orders, quotes, and other inquiries.

RECEPTIONIST

05.2014 - 11.2015
  • Receive, direct and relay telephone messages and fax messages
  • Checking completed work orders against packing lists
  • Maintain the general filing system by tracking removed files to ensure they are returned
  • Provide word-processing and secretarial support
  • Develop and maintain a current and accurate filing system in order to efficiently find and retrieve files in response to requests from colleagues
  • Answer all incoming customer and vendor calls for information, and insure question and calls were promptly and accurately returned
  • Re-direct calls as appropriate and take adequate messages when required
  • Greet, assist and/or direct visitors and the public
  • Receive small deliveries, sign invoices for services, and direct customer and vendors to their appointed parties.

Education

Part time student - Business -

SAN JACINTO COLLEGE
PASADENA, TX

Graduate -

PASADENA MEMORIAL HIGH SCHOOL
PASADENA, TX

Skills

  • Strong organizational abilities
  • Strong interpersonal communication abilities
  • Proficient Computer skills (Excel, QuickBooks, Microsoft Word, Outlook, PowerPoint, Excel, and Google Workspace)
  • Effective multitasking
  • Effective time management
  • Proficient typing skills
  • Data accuracy

Timeline

Document Controller

CNA Metals, Ltd.
09.2019 - Current

Export Documentation Clerk

CNA Metals Limited
02.2018 - 09.2019

Logistics Coordinator

Dresser Inc., Dresser Direct (GE Oil & Gas)
10.2016 - 01.2018

INSIDE SALES ASSOCIATE

A. F. Technologies
11.2015 - 12.2015

RECEPTIONIST

05.2014 - 11.2015

Part time student - Business -

SAN JACINTO COLLEGE

Graduate -

PASADENA MEMORIAL HIGH SCHOOL

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