CHARMYN SIMON
Rosharon
Summary
Dedicated Administrative Assistant with extensive experience in providing comprehensive support in higher education. Effective in managing departmental operations, coordinating schedules, and ensuring compliance with university policies while enhancing student services and optimizing office efficiency.
Overview
9
9
years of professional experience
Work History
Administrative Assistant - Department of Physics
Texas Southern University
Houston
07.2023 - 05.2026
- Provided comprehensive administrative support to department faculty, staff, and students.
- Managed departmental calendars, meetings, appointments, and special events.
- Prepared correspondence, reports, presentations, and departmental documentation.
- Maintained student, faculty, and departmental records in compliance with university policies.
- Assisted with budget tracking, purchasing requests, invoices, and procurement processes.
- Coordinated travel arrangements and reimbursement documentation for faculty and staff.
- Served as a primary point of contact for students, faculty, and visitors.
- Managed work-study students, undergraduate research students, and student tutors.
- Organized student work schedules and monitored hours worked.
- Verified and submitted student timesheets and payroll information for biweekly payment processing.
- Maintained accurate records of student employment and tutoring assignments.
- Assisted with departmental projects, academic programs, and special initiatives.
Administrative Assistant - Department of Engineering
Texas Southern University
01.2017 - 07.2023
- Provided administrative and clerical support for departmental operations and academic programs.
- Coordinated office activities, schedules, meetings, and events.
- Prepared and maintained reports, spreadsheets, correspondence, and filing systems.
- Assisted faculty with course-related documentation and departmental procedures.
- Processed purchase orders, invoices, and other financial documents.
- Managed student records and maintained confidential information.
- Responded to inquiries from students, faculty, staff, and external stakeholders.
- Coordinated departmental communications and distributed information as needed.
- Assisted with onboarding and administrative support for student workers.
- Managed work-study students, research students, and student tutors.
- Organized student schedules and tracked hours worked.
- Submitted verified student hours for biweekly payroll processing.
- Supported departmental accreditation, reporting, and special projects.
Education
Bachelor of Education -
Texas Southern University
08-1981
Skills
- Office administration
- Payroll and timesheet oversight
- Student services management
- Calendar scheduling and coordination
- Data reporting and entry
- Customer service delivery
- Proficient in Microsoft Office Suite
- Event coordination and planning
- Budget support and procurement strategies
- Organizational communication skills
Timeline
Administrative Assistant - Department of Physics
Texas Southern University
07.2023 - 05.2026
Administrative Assistant - Department of Engineering
Texas Southern University
01.2017 - 07.2023
Bachelor of Education -
Texas Southern University