Chelsea Cleary
BUILD WNY LLC
Clarence
9
years of professional experience
Detail-oriented administrative and operations professional with over 9 years of experience in payroll processing, onboarding, and data management. Expertise in managing confidential records and providing accounting support. Proven ability to enhance operational efficiency and maintain accuracy in remote environments while fostering a positive workplace culture.
Work History
Chief Executive Officer | Human Resources Director | Payroll & Administrative Operations
7 Years 4 Months- Direct payroll, HR, financial, administrative, and daily operations for a high-volume construction company.
- Managed hiring, onboarding, personnel records, employee relations, training, policies, and confidential HR documentation to support workforce development.
- Oversaw AP/AR, invoicing, reconciliations, expenses, reporting, schedules, contracts, CRM records, clients, vendors, and staff priorities to ensure operational efficiency.
Owner | Administrative & Operations Manager
1 Year 10 Months- Coordinated staffing, scheduling, payroll, hiring, onboarding, training, inventory management, vendor relations, and daily administration to ensure smooth operations.
- Maintained and organized sales, expense, employee, and operational records; managed data entry, reporting, procedures, correspondence, and team communications for effective information flow.
Account Executive | Human Resources Director | Payroll Manager | Accounting Specialist
4 Years 10 Months- Led HR administration, payroll, onboarding, and employee documentation to streamline processes and ensure compliance with regulations.
- Processed timekeeping, deductions, and adjustments while maintaining accurate reporting and reconciliations for timely invoicing and payment tracking.
- Processed timekeeping, deductions, adjustments, reporting, reconciliations, invoicing, payment tracking, and accounting records.
- Managed client accounts and CRM records, ensuring accurate reports and timely follow-ups to enhance client satisfaction.
Medical Insurance Pre-Authorization Specialist
2 Years- Completed patient pre-authorizations with medical insurance carriers, ensuring compliance with coverage and documentation requirements.
- Coordinated communications among patients, providers, and insurers; tracked authorization status and safeguarded confidential medical information.
- Managed authorization process for mobility equipment, ensuring compliance with insurance guidelines.
- Analyzed patient eligibility and benefits to streamline approval workflows.
- Collaborated with healthcare providers to gather necessary documentation for authorizations.
Education
- Business Administration Coursework
Cosmetology License - Cosmetology
Skills
Payroll & Reconciliation
Human Resources Administration
Hiring & Onboarding
Records compliance
Financial Operations
Healthcare Administration
Program management
Operations management
Project oversight
Financial management
Business operations
Process improvements
Business development
Executive management
Risk management
Strategic development
TECHNOLOGY
- QuickBooks & ADP
- Microsoft Excel & Word
- Google Workspace
- Payroll Software
- CRM Platforms & Slack
Timeline
Owner | Administrative & Operations Manager
VIBE IN THE HOLLOW LLC
01.2024 - 11.2025Read More
Chief Executive Officer | Human Resources Director | Payroll & Administrative Operations
BUILD WNY LLC
04.2019 - CurrentRead More
Account Executive | Human Resources Director | Payroll Manager | Accounting Specialist
R TECH SOLUTIONS
03.2019 - 01.2024Read More
Medical Insurance Pre-Authorization Specialist
BLUEBIRD MOBILITY
03.2017 - 03.2019Read More
NIAGARA COUNTY COMMUNITY COLLEGE
from Business Administration Coursework
Read More
Leon's Studio One
Cosmetology License from Cosmetology
Read More