Chelsea Pina

Managed daily office operations, ensuring administrative task are completed efficiently and accurately. Answer and direct phone calls, respond to emails, and assist customers, employess, and visitors with questions. Maintain organized physical and electronic files, records, documents and confidential information. Prepare correspondence, reports spreadsheets, forms and other office documentation using Microsoft office and excel. Process paperwork, invoices, purchase orders and other administrative documents in timely manner. Communicate with vendors, clients, employees and management to resolve questions and address administrative issues. Assist with inventory, ordering office supplies. Support management and staff with various administrative tasks and projects. Maintain a professional and organized office environment while providing dependable customer service. Handle sensitive information with discretion and follow company policies and procedures.

Manage the full accounts payable cycle, including invoice processing, coding, verification, approvals, and timely payment of vendor invoices. Process high volume invoices while maintaining accuracy and adherence to company policies and payment terms. Review invoices against purchase orders and supporting documentation to identify and resolve discrepancies. Prepare and process vendor payments, including checks and electronic payments while ensuring proper authorization and documentation. Maintain accurate and organize A/P records and documentation for reporting, audit and month-end close.