Chelsi Parani
Union City,NJ
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Publicis Groupe - Razorfish
08.2023 - Current
- Coordinated executive schedules and managed complex calendars to optimize time management.
- Coordinated client dinners, workshops, offsite meetings, and corporate events from planning through execution. Managed complex calendars and scheduling for senior executives, including coordinating internal and external meetings across multiple time zone.
- Organized travel arrangements, including flights, hotels, transportation, and detailed itineraries for executive leadership.
- Served as a liaison between executives, clients, and internal departments to ensure seamless communication and follow-up.
- Prioritized competing requests and deadlines in a fast-paced agency environment while maintaining strong attention to detail.
- Assisted with expense reporting, invoice processing, and budget tracking for leadership teams
Executive Assistant to the Chief Executive Officer
Next Level Hospitality
12.2020 - 04.2023
- Managed director's calendar and prepared meeting agenda and materials.
- Made travel arrangements for employee trips and conferences.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Managed and tracked expenses to meet company budget requirements.
- Provided onboarding and coaching to new hires to help each feel comfortable in job positions and prepared to handle various responsibilities.
- Created project plans with established timelines, assigned to appropriate teams and managed workflow throughout construction.
Director of Events
The Atelier Ballroom
04.2019 - 04.2020
- Designed contracts, collected fees and booked venues for events.
- Marketed and publicized weddings and other special events in social calendars.
- Maintained adherence to client-event requirements through effective delegation, prioritizing and management of all production phases, from concept to execution.
- Directed florists, photographers, musicians, officiants and ceremony participants during pre-ceremony, ceremony and post-ceremony events.
- Planned menus to align with event theme or budget, coordinated catering services and selected appropriate entertainment.
- Hired and trained staff for cross-functional assignments and verified employee knowledge of specific procedures related to each event type.
Executive Assistant
James Corner Field Operations
09.2015 - 06.2018
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Initiated and updated yearly dealer agreements and dealer applications.
- Attended conferences in person and via e-conference format to represent organization and executives.
- Opened, read and wrote answers to routine letters and correspondence for executives.
Education
Associate of Arts - Business Administration
Hudson County Community College
Jersey City, NJSkills
- Decision-making skills
- Solutions Driven
- Team management
- Team building
- Effective Communicator
- Administrative support specialist
- Calendar management
- Customer service-oriented
- Travel Arrangement Coordination
- Office management
- Strong problem solver
- Administrative support
Timeline
Executive Assistant
Publicis Groupe - Razorfish
08.2023 - Current
Executive Assistant to the Chief Executive Officer
Next Level Hospitality
12.2020 - 04.2023
Director of Events
The Atelier Ballroom
04.2019 - 04.2020
Executive Assistant
James Corner Field Operations
09.2015 - 06.2018
Associate of Arts - Business Administration
Hudson County Community College