CHIADIKAOBI ORAELOSI
Norcross,GA
Summary
Dedicated Executive Administrator with 8 years of experience in the government sector. Skilled in healthcare programs, regulations, and administrative processes. Proven ability to manage complex projects, ensure data accuracy, and deliver exceptional service to colleagues.
Overview
13
13
years of professional experience
Work History
Business Support Specialist
Center For Disease Control And Prevention
09.2018 - Current
- Served as Objective Recorder for the following NOFOs: CSP20-2001: Comprehensive Suicide Prevention, PS21-2102: HIV Prevention Programs; GH-24-0058: Strengthening Immunization program implementation in Sub- National consequential geographies.
- Provide administrative and programmatic support to the Office of Director (OD)
- Plan and schedule calendar(s), resolve calendaring conflicts.
- Develop, implement, and monitor performance evaluation and tracking systems; evaluate and analyze data collection, utilization methods, and quality control.
- Established procedure and CDC’s automated travel system
- Ownership and implementation of duties associated with scheduling, organizing and operating complex meetings and events including overseeing the production and distribution of materials, and administering logistics
- Serve as contracting officers' technical representative on administrative contracts and task orders
- Maintained an awareness of new administrative principles, concepts, methods and practices in the field and initiates changes that will enhance operations
- Process purchase requests in CDC’s CCP system, Trainings using Vendor Supplied Training System (VSTS)
- Work with Financial Management team to ensure correctness and appropriateness of invoices and minimize unbillable costs
- Ensure all project deliverables are completed by deadlines
- Supports the Division staff, by developing spreadsheets and databases for tracking and analyzing functions such as: personnel, procurement, inter-agency agreements, and travel- related activities
- Maintain, coordinate, and track all procurements and travel for the Division and forward to the Division Director on a weekly basis.
- Prepared accurate reports for management review, aiding in informed decision-making processes.
Executive Administrator
Center For Disease Control And Prevention
07.2019 - 01.2020
- Make domestic and international travel arrangements performed for the OADLSS in accordance with travel regulations, which includes entering travel requests, preparing travel orders, booking hotels, reserving rental cards, and providing directions to and from hotels, meetings, and airports
- Provide daily status of OADLSS senior management and ability to participate in meetings, calls, etc.
- Provide updates to OADLSS, OLSci, and OLSa senior leaders when employees are away from office or taking unexpected leave as relevant
- Update, coordinate, plan, schedule and cancel appointments, meetings, conference calls, and video bridge.
- Prepare all required materials and documentation for meetings which includes printing and collating documents, assembling binders and presentations, making copies, editing, and formatting documents, spreadsheets, memoranda, letters, note, and minute taking
- Review and control correspondence and signature requests to determine what can be handled personally and route requests to appropriate staff for action
- Submit security clearance, greet, and escort visitors from security station to meetings ensuring that appropriate staff are informed
- Review and approve Time and Attendance submissions for compliance with company policy, government regulations, accuracy, and appropriateness
- Provide administrative support to include use of HHS/CDC automated administrative systems
- The automated administrative systems provide travel support (Concur/CAS II/NCT Events/ ICAP), calendar/conference room support, time, and attendance (TASNET), and Information Technology requests (ITSO Service)
- Create and process visitor requests for US citizens and non-US citizens via CDC’s automated VPMS
- Initiate/Create IFMS requests
- (Facility Management System)
- Preparing purchasing requests (MACCS 1350)
- Planned both internal and external events and staff trainings.
- Prepared and distributed memos describing company's administrative policies and procedures to all staff members.
Administrative Assistant, Center for Global Health
Center For Disease Control And Prevention
09.2018 - 07.2019
- Maintain traveler and travel agency profiles, ensuring complete and accurate contact details
- Processed international travel for CDC employees and external visitors.
- Exhibited mastery of travel policy travel and processes in accordance with federal guidelines and CDC processes
- Reviewed and processed sponsor’s Letter of Invitation to meet CDC standards.
- Prepared drafts of written memos, correspondence, and reports
- Accessed Global travel system for traveler information and requests.
- Ensured compliance with travel guidelines and OFR policy.
- Provided processing reports to team leads.
- Met quota requirements for voucher processing to meet established deadlines.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Executive Assistant
DeKalb County Board Of Health
02.2018 - 08.2018
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- First point of contact for Director, managers, and other team members; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties
- Filing, generating, and managing reports, documents, memos, forms, and presentations; Demonstrated ability to create professional-level presentations
- Setup, organizes, and maintains various departmental files according to established procedures
- Provide assistance by performing various administrative secretarial duties to ensure efficient office operation
- Research and assembly of reports with analysis based on reviewing the documentation against established standards
- Prepares daily schedules, prioritizes requests for meetings, and prepares expense reports
- Manage and coordinate projects and programs to ensure high-end results given time frame
- Point of contact for general maintenance and repair needs for office equipment, technology and other items as necessary
- Actively promote and ensure clear communication within the department and facilitate inter-departmental communication
- Manage conference and training room reservation requests and set-up; checks audiovisual and room setup; confirms reservations and invites participants
- Manages relationships with outside vendors and internal staff and leaders
- Arranges and schedules domestic/international travel for senior level managers
- Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
- Maintains assigned staff vacation, birthday, and celebration schedules
- Manage and update highly confidential files, records, and shared drives
- Input data into spreadsheets and/or databases
- Continuous update of organization charts and phone number lists
- HR: Post job openings, gathering information on new applicants, contacting references, and informing employees of their hiring status
- Collects supportive documentation and submits personnel action request for to Human Resources for processing
Administrative Assistant
Clayton County Board Of Health
10.2016 - 01.2018
- Under the supervision of the District Health Director, provides professional-level administrative support that requires the exercise of independent judgment and initiative
- Assisting in the operations, management, and planning of the organization; may serve on special projects and committees
- Performing a wide range of office administration duties for assigned functions or program areas that may have access to confidential information
- Processes invoices for payment and reconciles the financial spending transaction list on a monthly basis
- Maintain calendar/schedule of activities for District Director and other assigned managers
- Researching, investigating, and/or resolve program data or issues
- Continually drafting documentation, reports, and/or presentations
- Represents program or unit while providing information and assistance to internal and external clients
- Maintains assigned staff vacation, birthday, and celebration schedules
- Compiles and distributes meeting agendas and meeting minutes for Board, Leadership, and/or Management meetings
- Maintains file system of various files/records for assigned areas; Scan records/contracts into computer database
- Accounting –Prepare and process expense reports for reimbursements, make purchases, reconcile corporate and p-card purchases, and track expenses
- Coordinates travel arrangements, accommodations, conference registrations, or other travel- related plans for executives
- Compiles and facilitates the approval of documents such as policies/procedures, check requests, amendment of contracts, purchase orders, and expense reports
- Responsible for ordering equipment and supplies, and tracking facility and IT requests.
- Executed record filing system to improve document organization and management.
Executive Admin Assistant, Marketing
Superior Motors
08.2011 - 09.2016
- Performs administrative duties such as answering telephone calls, receiving, and directing visitors, word processing, creating spreadsheets, and filing paperwork
- Attentively organizing events, running errands, and planning meetings
- Book travel arrangements including transportation, lodging, vehicles, and meeting accommodations
- Delegating work in GM absence; reading, monitoring, and responding to emails
- Manage GM calendar with scheduling of all meetings and appointments and resolving scheduling conflicts
- Drawing up non-disclosure contracts for customers who are approved from bank
- Maintains payroll information by calculating and entering data in the system while updating changes in job titles, insurance coverage, and deductions
- Schedules external vender appointments
- Coordinated with internal business divisions, agency partners, and local vendors to guarantee on time cost-effective delivery of all marketing communications materials
- Supervise and manage time and activities of interns and assisting with evaluating work of student employees.
- Coordinating events and activities, as well as business engagements initiative in support of broader programs
- Applying knowledge and understanding of customer needs and internal/external contacts to determine priorities
- Compose and post online content on company’s website and social media accounts.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Education
BBA - MARKETING
CLAYTON STATE UNIVERSITY
Morrow, GA12.2014
Skills
- Executive Calendar Management
- Accounting/ Bookkeeping
- Excellent Written and Verbal Communication
- Report generation
- Account Payable/Receivables
- Strong detail/ organizational skills
- Customer service principles and practices
- Time Management
- Highly Proficient in Microsoft Suite (PowerPoint, Excel, Word, Outlook, Publisher, and Access)
- Presentation Development
- Research
- Concur/ADAP/ PeopleSoft
- Skilled Multitask
- Budget management
Websites
Timeline
Executive Administrator
Center For Disease Control And Prevention
07.2019 - 01.2020
Business Support Specialist
Center For Disease Control And Prevention
09.2018 - Current
Administrative Assistant, Center for Global Health
Center For Disease Control And Prevention
09.2018 - 07.2019
Executive Assistant
DeKalb County Board Of Health
02.2018 - 08.2018
Administrative Assistant
Clayton County Board Of Health
10.2016 - 01.2018
Executive Admin Assistant, Marketing
Superior Motors
08.2011 - 09.2016
BBA - MARKETING
CLAYTON STATE UNIVERSITY
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