Annie Arenas
Astoria,NY
Summary
Experienced Senior Accounts Payable Analyst with a demonstrated history of working in SaaS, Real Estate, and Advertising Services industries. Skilled in Google suite, Microsoft suite, Zuora, Expensify, Concur, Quickbooks, Netsuite, Great Plains, Bill.com and Coupa. Knowledgeable of financial close process improvement, system implementations, and internal controls. Experience with SaaS billing. Accredited certifications in Administrative Professionalization and Accounting.
Overview
12
12
years of professional experience
Work History
Senior Accounts Payable Specialist
Cockroach Labs
02.2024 - Current
- Process invoices and payments and ensure proper coding of expenses in according with US GAAP
- Ensure compliance with all internal procurement and reimbursement policies
- Prepare monthly bank reconciliations and other manual AP entries for month end close
- Work with vendors and internal departments to ensure seamless onboarding, validation of tax and payment documentation, and response to queries on payment status
- Preparation and filing of annually required tax forms (i.e. 1099s)
- Analyze AP aging reports and provide rationale for unpaid balances
- Provide other operational support to the Accounting team, as needed
Senior Accounts Payable Analyst
Meta
02.2020 - 08.2023
- Supported Kustomer subsidiary of Meta Platforms
- Reviewed all invoices for appropriate coding and approval prior to posting
- Maintained payments for approximately 250 vendors according to payment terms and cash budgets by analyzing various aging reports; consulted payments and terms with vendors
- Managed weekly check run, obtained management approvals, process all wire payments to international vendors, reviewed and posted various ACH bank payments
- Handled vendor maintenance, which included new setups, 1099 reporting, and vendor cleanup
- Prepared month end reconciliations for accounts payable month end close, reconcile credit card transactions, and reconcile bank accounts
- Assisted with month end prepaid expenses and fixed assets reconciliation reporting
- Assisted with ad-hoc projects as required
- Billing Duties
- Responsible for processing payments and invoices for customers and ensuring accurate financial reports for auditing purposes
- Utilized the business' accounting systems to monitor billing transactions and resolve account discrepancies accordingly
- Researched and respond to routine customer billing and billing statement inquiries
- Provided support for other members of the Accounts Receivable Department, including analysts, team leaders and supervisors as required
- Data entry of customer and billing information into the Zuora billing subscription software
- Assisted with billing month end close
Accounts Payable Coordinator
Knotel
06.2018 - 01.2020
- Reviewed all invoices for appropriate coding and approval prior to posting
- Proactively formulated plans to resolve and prevent backlog
- Obtained timely approvals, following up and escalating as needed
- Managed vendor relationships and maintain Vendor master data in ERP, ensuring vendors are properlycategorized
- Obtained tax documents (W9/W8-BEN) and banking information in advance of payment run
- Reconciled vendor statements, research and correct discrepancies
- Approach communications with a focus on exceptional customer service for both internal colleague inquiriesas well as external vendors; monitor Accounts Payable inbox, ensuring 24-48-hour response time
- Assisted with disbursements process: Submit initial payment run based on payment terms and cashmanagement protocol
- Reviewed and approved employees expense reports via Expensify according to the company's payroll calendars
- Assisted with implementation of a new invoice and expense platform (Concur)
Accounts Payable Coordinator
Compass
09.2017 - 06.2018
- Reviewed all invoices for appropriate coding and approval prior to posting
- Processed 3-way match of invoices, P.O., receiving report
- Coded and entered at least 100-150 invoices daily
- Monitored accounts to ensure vendor payments were timely and minimized risk of delinquency charges to thecompany
- Vendor relationship management building trustworthy relationships with all vendors
- Coordinated with vendors and assist to recover all overdue payments
- Created and maintained a detail record of account payable vendor files
- Sorted and distributed incoming mail
- Assisted in month-end closing
- Special Projects as directed
AP Coordinator/Assistant Accounts Payable Manager
Intersection Parent, Inc
04.2015 - 09.2017
- Processed full cycle accounts payables; Matched, coded, and entered all invoices according to business unit policy/procedures while maintaining an up-to-date system
- Actively participated in the month-end closing process, recorded journal entries, prepared account analyses, and balance sheet account reconciliations
- Coordinated approval processes of all accounts payable invoices
- Managed and monitored employee T&E costs, travel reservation approvals, expense report approvals
- Responsible for credit card reconciliations
- Obtained and matched all receipts with credit card charges
- General ledger data entry for all transactions
- Ensured the timely reporting of all monthly financial information for project managers
- Managed and maintained Concur Travel and Expense system
- Managed data migration from legacy expense system (OpenAir) to Concur Expense with training sessions for employees.
Accounting Administrative Assistant
Van Wagner Communications
10.2012 - 01.2015
- Administrative Assistant to Controller and Treasurer
- Reconciled corporate credit card statements and bank statements
- Entered A/P invoices and check processing
- Provided additional accounting services including preparing financial statements, reconciliations, month end close and general ledger duties as needed.
- Preparation of binders for bank and quarter end reports
Education
Administrative Professional Certificate -
NEW YORK UNIVERSITY | SCHOOL OF CONTINUING STUDIES
2010
Accounting Certificate -
NEW YORK UNIVERSITY | SCHOOL OF CONTINUING STUDIES
2007
Skills
- Adaptability
- Communication
- Microsoft Excel
- Ability to Work in a Team
- Communication Skills
- Microsoft Office
- Fast Learner
- Ability to Multitask
- Customer Service Skills
- Time Management Skills
- Self-Motivated
Timeline
Senior Accounts Payable Specialist
Cockroach Labs
02.2024 - Current
Senior Accounts Payable Analyst
Meta
02.2020 - 08.2023
Accounts Payable Coordinator
Knotel
06.2018 - 01.2020
Accounts Payable Coordinator
Compass
09.2017 - 06.2018
AP Coordinator/Assistant Accounts Payable Manager
Intersection Parent, Inc
04.2015 - 09.2017
Accounting Administrative Assistant
Van Wagner Communications
10.2012 - 01.2015
Administrative Professional Certificate -
NEW YORK UNIVERSITY | SCHOOL OF CONTINUING STUDIES
Accounting Certificate -
NEW YORK UNIVERSITY | SCHOOL OF CONTINUING STUDIES
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