Christy Hill
Executive Assistant
Cypress,CA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
15
15
years of professional experience
Work History
Executive Assistant to the President
Open Umbrella, Inc.
Walnut
08.2018 - Current
- Organized and maintained the President's calendar, scheduling meetings and appointments.
- Prepared travel arrangements for the President, including airfare, hotel accommodations, rental car reservations.
- Greeted visitors to the office of the President and provided assistance as needed.
- Handled confidential correspondence on behalf of the President.
- Coordinated with internal departments to ensure smooth functioning of operations related to the President's office.
- Researched potential projects and initiatives for the President's consideration.
- Maintained up-to-date records of all documents pertaining to the President's activities.
- Compiled reports from various sources for review by the President.
- Managed incoming calls and emails addressed to the President.
- Provided administrative support such as filing documents, photocopying, ordering supplies.
- Assisted in developing policies and procedures related to executive management.
- Collaborated with external vendors and suppliers to ensure timely delivery of services or products requested by the president's office.
- Coordinated logistics for conferences and other events attended by representatives from the president's office.
- Conducted research into a variety of topics that may be beneficial to decision making processes within executive management.
- Reviewed contracts prior to signing them on behalf of executive management.
- Acted as a liaison between executive management and other departments within an organization.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Obtained signatures for financial documents and internal and external invoices.
- Managed daily invoices, reports and proposals.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Managed and tracked expenses to meet company budget requirements.
- Followed proper accounting and bookkeeping procedures to support audits.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Took detailed notes in meetings and disseminated information afterward.
CFO
KOHR Financial & Insurance Services, Inc.
Long Beach, CA
2000 - 08.2018
- Developed and implemented financial strategies to increase efficiency and reduce costs.
- Prepared annual budget plans, quarterly forecasts, and monthly closing activities.
- Analyzed financial data to identify trends and recommend solutions for improvement.
- Reviewed financial statements on a regular basis to ensure accuracy of reported information.
- Provided guidance on capital structure, investments, acquisitions, divestitures, and other strategic initiatives.
- Collaborated with senior management to develop long-term business objectives and plans.
- Managed the preparation of external audit reports in accordance with Generally Accepted Accounting Principles.
- Monitored cash flows and identified areas of risk or opportunity.
- Assessed current accounting processes and procedures; developed new policies as needed.
- Oversaw the development and implementation of systems for tracking financial performance metrics.
- Evaluated internal controls over financial reporting processes and ensured compliance with applicable laws and regulations.
- Negotiated contracts with vendors, suppliers, customers., ensuring best value for company resources.
Skills
- Proactive Problem Solving
- Presentation Development
- Meeting facilitation
- Executive Support
- Business Administration
- Project Oversight
- Administrative Support
Accomplishments
- Volunteer proud to have raised over $1,000,000 over 10 years for Educational Non-Profit Organization.
- Girl Scout Leader for over 10 years
Timeline
Executive Assistant to the President - Open Umbrella, Inc.
08.2018 - Current
CFO - KOHR Financial & Insurance Services, Inc.
2000 - 08.2018