Ciara Marie Larios
Bronx
Summary
A detail-oriented administrative professional with a focus on effective records management. Known for maintaining organized and efficient filing systems. Highly reliable team player with knack for adapting to dynamic work environments and prioritizing tasks. Brings strong organizational skills and methodical approach to documentation.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Records Clerk/Legal Secretary
Krieger, Wilansky & Hupart, ESQS.
Bronx, NY
03.2024 - Current
- Internally promoted based on clerical skillset and ability to adapt to the larger work load.
- Assisting the firm by properly retrieving physical and electronic records (Billing, DMV, Medical, Property, Workers’ Compensation), completing HIPAA authorizations while adhering to confidentiality guidelines.
- Resolving departmental audits and basic clerical duties (answering the phone, signing up new cases and releasing correspondence).
- Required to read and enter medical records, open insurance claims and maintain updated expenses for 100+ clients annually.
File Clerk (Intermittently)
Krieger, Wilansky & Hupart, ESQS.
Bronx, NY
09.2014 - 03.2024
- Provided aid in answering and delegating phone calls, daily sorting of incoming and outgoing mail, maintained an efficient filing system for 100+ clients yearly. Required to fill in as receptionist as needed.
- Processed incoming documents, ensuring accurate categorization and timely distribution across departments.
- Developed checklists for file organization that improved workflow consistency across departments.
Surgical Coordinator/Medical Office Manager
Brian J Herschorn MD
New York, NY
11.2020 - 11.2021
- Internally promoted based on the office’s needs and vocal eagerness for growth in the field.
- Accommodated the surgeon by managing administration, coordinating and scheduling surgical procedures, requesting medical authorizations and providing emotional support to patients.
- Required to handle medical billing, calendaring and establish liaises with hospitals and other medical facilities.
Medical Receptionist
Brian J. Herschorn MD
New York, NY
08.2020 - 11.2020
- Responsible for scheduling standard and emergency visits for 100+ patients annually, obtaining vitals and submitting prescriptions as per the ophthalmologist's orders.
- Meet designated daily requirements of sort incoming and outgoing mail, answer incoming phone calls and the ordering/management of medications and medical supplies.
- Oversaw front desk operations, maintaining a welcoming environment for patients and visitors at all times.
Administrative Assistant/Receptionist
Homes for The Homeless
Bronx, NY
06.2019 - 08.2020
- Responsible for generating data reports on a daily, weekly, monthly and quarterly basis. Responsible for submitting the data reports to the necessary governmental entities.
- Obtain resident information from intakes and ensure all resident information in the database is correct and current.
- Served as the primary point of contact for new employee onboarding paperwork, overseeing document completion, accuracy, applicant reference verification and compliance requirements.
- Met daily requirements of answering incoming phone calls, sorting of incoming mail to staff and residence and organizing food and supply pantries. Met weekly requirements of payroll distribution and order placement.
Education
School of Business
SUNY New Paltz
New Paltz, NY04.2019
Skills
- Appointment scheduling
- Records management
- Report generation
- Information retrieval
- Data entry
- Office support
Certification
- Microsoft Office Specialist Certification – 2015
- Mandated Reporter Training – 2019
Timeline
Records Clerk/Legal Secretary
Krieger, Wilansky & Hupart, ESQS.
03.2024 - Current
Surgical Coordinator/Medical Office Manager
Brian J Herschorn MD
11.2020 - 11.2021
Medical Receptionist
Brian J. Herschorn MD
08.2020 - 11.2020
Administrative Assistant/Receptionist
Homes for The Homeless
06.2019 - 08.2020
File Clerk (Intermittently)
Krieger, Wilansky & Hupart, ESQS.
09.2014 - 03.2024
School of Business
SUNY New Paltz