Cindy Christiansen

FENS Third Party Vendor (TPV) - Onboarding/Offboarding:

Ensure that vendor system access and equipment are readily available to meet contractual milestones.
Assisting vendors with IT-related issues to ensure connectivity and engaging with vendors to manage
offboarding. Ensure compliance with Prime Contract Clearance Requirements, time reporting, and staffing
requirements (i.e., will the position be backfilled?). Manage the Non-Employee Quarterly Attestation
Process.

Financial Management:

Validating Support Services CLIN and CWBS element mapping is required for each engagement to show expense to revenue (E: R), establishing POs in compliance with government funding cycles, managing invoice & time reporting validation/reconciliation/approval, managing HW/SW GR Process, liaising with PMO to confirm equipment delivery, creating forecasting matrix.

Tracker/Dashboard Automation:

Driving business requirements, prioritization, and automation of the TPV Dashboard to streamline and automate cross-functional process flow.

• Managed executive calendars, scheduling meetings, and coordinating logistics for high-level engagements.
• Developed and maintained office filing systems to ensure easy access to critical documents and information.
• Streamlined communication between departments, enhancing operational efficiency and response times.
• Assisted in preparing reports and presentations, ensuring accuracy and adherence to branding guidelines.
• Coordinated travel arrangements, optimizing itineraries for time management and cost-effectiveness.
• Led initiatives to improve office processes, resulting in enhanced productivity and reduced turnaround times.
• Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
• Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
• Enhanced communication between departments through proactive coordination of meetings and events.
• Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
• Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
• Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
• Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
• Organized and coordinated conferences and monthly meetings.
• Facilitated training and onboarding for incoming office staff.
• Greeted arriving visitors, determined the nature and purpose of the visit, and directed individuals to appropriate destinations.
• Promoted team productivity by keeping supplies organized and well-stocked.