Clara Villanueva
Deer Park
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
17
17
years of professional experience
Work History
Accounting Manager
Pasadena Trailer & Truck Accessories
Pasadena
07.2025 - 12.2025
- Managed daily accounting operations, including accounts payable, accounts receivable, payroll processing, and financial recordkeeping
- Performed end-of-day financial closing, including counting and reconciling cash drawers to ensure accuracy
- Prepared and processed payroll, ensuring accurate employee compensation and timely submissions
- Completed daily and weekly bank deposits, maintaining accurate cash flow records
- Entered and maintained incoming inventory in the company’s computer system, ensuring timely and accurate updates
- Oversaw trailer registrations, ensuring compliance with state regulations and proper documentation
- Reconciled cash, sales, payroll, and inventory discrepancies and reported findings to management
- Maintained organized financial, payroll, inventory, and registration records with strict confidentiality
- Supported overall office and operational functions in a fast-paced small business environment
Executive Assistant to the Chief Executive Officer
Xclusive Trading
Sugar Land
12.2024 - 04.2025
- Supported Chief Executive Officer with confidential personal and professional matters requiring discretion and trust.
- Managed schedules and coordinated appointments for the Chief Executive Officer.
- Organized company events and meetings, ensuring seamless logistics and execution.
- Prepared executive correspondence, reports, and presentations for stakeholder engagement.
- Facilitated communication between departments to enhance collaboration and efficiency.
- Maintained confidential files and records, ensuring data integrity and security.
- Acted as a liaison with clients, vendors, and partners to strengthen relationships.
- Managed special projects as assigned by the CEO in a timely manner.
- Drafted official correspondence on behalf of the CEO in accordance with company policies.
- Organized meetings and conference calls for the CEO and ensured all necessary materials were prepared in advance.
- Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
- Provided support to other executives within the organization as required.
- Reviewed contracts prior to signing on behalf of the company.
- Maintained an organized filing system for easy retrieval of documents when needed.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Coordinated multiple schedules using online calendaring system.
- Assisted in preparing lease agreements and renewal notices efficiently.
- Collaborated with property management team on policy updates and compliance issues.
- Created leases, lease amendments, and other related documents as needed for locations across the country.
- Attended regular meetings with senior staff members to discuss progress of projects.
- Stocked inventory and ordered office and kitchen supplies.
Administrative Assistant
Green Light Safety
Houston
04.2020 - 02.2024
- Assisted in preparing safety documentation and training materials for employees.
- Supported inventory management by tracking supplies.
- Entered and maintained incoming inventory in the company’s computer system, ensuring timely and accurate updates
- Developed filing systems to enhance information retrieval efficiency.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Managed database systems containing customer contact information.
- Processed invoices for payment using accounting software applications.
- Compiled data from various sources into organized reports for review by management team.
- Reconciled company credit card and checking accounts, identifying and resolving discrepancies.
- Performed collections on outstanding customer accounts, following up on past-due balances professionally and timely.
Office Manager
J&J Machining Inc.
Houston
02.2014 - 03.2019
- Maintained files and filing, keeping sensitive information confidential.
- Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.
- Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
- Developed and maintained filing systems for confidential documents and records.
- Processed payments, prepared invoices, reconciled bank statements, and maintained records of accounts receivable and payable.
- Processed bills by recording invoices received from suppliers or vendors on accounting system database.
- Handled cash and deposits using proper accounting procedures and documentation.
- Updated QuickBooks to reflect current financial records.
- Reviewed invoices and payments for accuracy before processing.
- Maintained and updated chart of accounts, petty cash, and month-end closing.
- Utilized problem solving abilities to identify discrepancies between financial documents and implement solutions accordingly.
- Ensured timely submission of sales tax returns in order to avoid penalties from state agencies.
- Performed payroll functions, kept timekeeping information and processing and submitting payroll.
Sales Representative
Valu + Pawn
Houston
03.2013 - 09.2013
- Demonstrated excellent customer service skills when dealing with client inquiries.
- Communicated product features, advantages, and benefits to customers.
- Utilized persuasive communication techniques to close deals quickly and efficiently.
- Worked with management teams to develop annual sales plans, goals, and targets.
- Negotiated contracts and prices with clients to exceed sales goals.
- Prepared sales tickets.
- Merchandwase testing before transaction was complete.
Bank Teller
IBC Bank
South Houston
04.2011 - 11.2011
- Answer phones and give information to the callers, take messages, or transfer calls.
- Balance currency, coin, and checks in cash drawers at ends of shifts, and calculate daily transactions using computers, calculators, or adding machines.
Third Key Supervisor
Claire's
Houston
02.2009 - 04.2011
- Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents.
- Order a supply of cash to meet daily needs. Count, verify, and post armored car deposits.
- Prepare and verify cashier's checks.
- Monitor bank vaults to ensure cash balances are correct.
- Identify transaction mistakes when debits and credits do not balance.
- Resolve problems or discrepancies concerning customers' accounts.
- Meet monthly quota for new accounts.
- Greet customers.
- Open/Close store alone.
- Opened/Closed and balanced registers daily.
- Night deposits.
- Have knowledge of current promotions and discounts.
- Identify and report shoplifting to mall security.
- Receive and put away shipment.
- Assist in training new employees.
- Help customers with purchases.
Education
High School Diploma -
Sam Rayburn
PasadenaSkills
- Clerical Support
- Bookkeeping
- Data Entry
- Filing
- Payroll and budgeting
- Attention to detail
- Customer Service
- Accounting skills
Timeline
Accounting Manager
Pasadena Trailer & Truck Accessories
07.2025 - 12.2025
Executive Assistant to the Chief Executive Officer
Xclusive Trading
12.2024 - 04.2025
Administrative Assistant
Green Light Safety
04.2020 - 02.2024
Office Manager
J&J Machining Inc.
02.2014 - 03.2019
Sales Representative
Valu + Pawn
03.2013 - 09.2013
Bank Teller
IBC Bank
04.2011 - 11.2011
Third Key Supervisor
Claire's
02.2009 - 04.2011
High School Diploma -
Sam Rayburn