Connie Arias

• Leadership and Team Management: Lead and mentor a team of professionals in the planning and execution of major in-person and virtual events. Responsible for training and development of staff, ensuring high performance and effective teamwork. Developed training programs and resources to enhance staff skills and knowledge related to event management.
• Budget Management: Manage an annual budget exceeding $1 million, developing detailed budget plans, tracking expenses, and performing financial reconciliations to maximize profit margins.
• Event Strategy and Execution: Develop and implement event strategies aligned with organizational goals, overseeing large-scale conferences and trade shows, including booth design, logistics, and vendor coordination.
• Communication and Outreach: Create and execute comprehensive communication strategies, managing outreach through social media, email campaigns, and all event-related marketing materials.
• Audio-Visual Oversight: Supervise audio-visual aspects, ensuring high-quality technical setups and seamless execution.
• Travel and Accommodations: Coordinate travel arrangements for speakers and attendees, managing reservations and logistical details.
• Contract Negotiation and Venue Management: Negotiate contracts with venues, managing billing, inventory, and ensuring adherence to company policies and guidelines.
• Registration and Website Management: Oversee the registration process and manage the event website, ensuring optimal user experience and functionality.
• Security and Onsite Management: Implement security measures, supervise onsite staff, and collaborate with venue staff for smooth operations.
• Lead Capture and CRM Integration: Direct lead capture efforts, manage data integration, and track metrics for ROI analysis.
• Grant and Funding Applications: Execute applications for grants and additional funding, enhancing financial support for events.
• Post-Event Analysis: Conduct financial analysis, reconcile budgets, and prepare forecasts for future events.
• Event Logistics and Coordination: Manage all event logistics, including load-in/load-out, vendor payments, shipping, and on-site staffing.

Key Achievements:

• Successfully executed large-scale event, achieving
• Implemented new budgeting strategies, resulting in a 18% increase in profit margins.
• Developed and delivered a comprehensive staff training program that improved team efficiency and effectiveness by 20%.

• Event Planning and Coordination: Orchestrated various hospital events including health fairs, community outreach programs, and internal staff meetings. Managed event logistics from initial planning through execution.
• Vendor and Venue Management: Coordinated with vendors for catering, decor, and other event services. Managed venue logistics, including setup, and teardown.
• Client and Stakeholder Relations: Built and maintained relationships with stakeholders, ensuring their needs and expectations were met.
• Budget and Resource Management: Developed and managed event budgets, tracked expenses, and ensured financial efficiency.
• Team Supervision and Training: Led a team of volunteers and staff in event execution. Provided training and guidance to ensure smooth event operations and high-quality service.
• Promotion and Communication: Created promotional materials and managed communication strategies to enhance event visibility and engagement.
• Key Achievement: Enhanced community engagement through effective event planning and execution.

• Event Planning and Execution: Managed all aspects of event planning and execution, from initial concept to final evaluation, ensuring alignment with client objectives and expectations.
• Vendor and Venue Management: Coordinated with vendors and venues to secure contracts, manage logistics, and oversee event setup.
• Client and Stakeholder Relations: Maintained strong relationships with clients and stakeholders, ensuring high levels of satisfaction and repeat business.
• Team Leadership: Led cross-functional teams in the execution of event plans, including internal staff and external contractors.
• Risk Management: Ensured compliance with risk management requirements and legal reviews for all event agreements.
• Key Achievement: Improved client satisfaction scores by over 30% through enhanced event management practices.