Maintain confidential, administrative support to the President.
Control the President's heavy appointment schedule (personal and professional).
Responsible for booking extensive travel for the President and family (domestic and international).
Assist other members of the company when needed.
Closely work with the Executive Assistant in the Philippines.
Prepare weekly mailings for the Leasing Associate.
Execute special projects for the President.
Distribute and prepare office mail.
Executive Assistant to CEO and President
Churchill Capital Company, L.L.C.
Dallas, Texas
08.2023 - 10.2024
Created expense reports for the CEO and President.
Maintained confidential, administrative support to the CEO, President, and executive team.
Maintained the CEO's heavy appointment schedule by planning and scheduling appointments, teleconferences, and travel plans (domestic and international).
Prepared all documents and correspondence.
Worked on extensive travel schedules for the President and his large family.
Assisted the Receptionist and other Executive Assistants when needed.
Maintained internal client filing system.
Executed special projects.
Executive Assistant to General Counsel / President
Overton Park Oil & Gas LP
Fort Worth, Texas
09.2022 - 04.2023
Aligned organizational objectives to implement work strategies.
Refined organizational structure to streamline responsibilities efficiently.
Collaborated with legal and accounting to review and maintain compliance with regulations.
Prepared project spreadsheets and PowerPoint slides for the COO as needed.
Coordinated and collaborated with the General Counsel and CFO on important issues.
Drafted and finalized litigation contracts.
Met tight deadlines and effectively managed multiple priorities using strong organizational skills.
Managed all damage reports to surface owners.
Set up and managed the material transfer/inventory processes for all purchased, stored and used drilling equipment.
Personal Assistant (Contract)
HLH Associates, LLC
Dallas, Texas
09.2021 - 09.2022
Processed expenses and reimbursements.
Screened all calls and emails; initiated actions to respond to or direct messages for managers.
Scheduled and oversaw all maintenance of staff, repairs, and housekeeping company.
Ordered groceries for the Owners when they returned from trips.
Helped organize the home and office, decluttering when necessary.
Made sure all items in the storage units were documented properly and inventory updated as needed.
Managed confidential and sensitive information with discretion.
Scheduled meetings and appointments (personal and professional) and chauffeured the Owners.
Updated Global Entry accounts, passports and driver's licenses before expiration.
Liaised with the Owners adult children in all aspects of their lives.
Managed incoming and outgoing mail, emails, and correspondence.
Coordinated with the Finance Team and Family Office around contracts and documents.
Researched and ordered all office and personal items for the Owners.
Senior Executive Assistant to VP Land & General Counsel
Eland Energy, Inc.
Dallas, Texas
11.2013 - 09.2021
Processed travel expenses and reimbursements for the General Counsel and executive team.
Prepared meeting agendas and briefing papers for the executive team.
Created expense reports, budgets, and filing systems for the General Counsel and executive team.
Maintained confidential, administrative support to General Counsel and executive team.
Maintained General Counsel's appointment schedule by planning and scheduling appointments, teleconferences, and travel plans (domestic and international - private and commercial).
Created regular reports and updated internal databases.
Transcribed, formatted, input, and edited text, data, and graphics.
Developed and maintained an internal client filing system.
Monitored incoming correspondence, emails, and other publications for General Counsel.
Coordinated and executed special projects to assist the General Counsel, CFO and COO.
Communicated with royalty owners to provide updated information for our files.
Negotiated Master Service Agreements with vendors.
Initiated searches with various states to locate unclaimed funds for our sister companies.
Participated in the closings of all real estate and land transactions by working closely with the title company.
Executive Assistant/Personal Assistant
Law Offices of Thomas C. Hillsman
Dallas, Texas
04.1995 - 02.2013
Transcribed all legal documents, correspondence, and memorandums.
Met with clients and other professionals to discuss details of the case.
Arbitrated disputes between parties and assisted in real estate closing by reviewing title searches and communications with banks, surveyors, and title companies.
Ordered and reviewed all title documents for accuracy; compared title documents and survey.
Prepared all transactional documents for all corporations.
Prepared PowerPoint presentations and brochures of properties.
Used QuickBooks to maintain 8 bank accounts and paid all bills (personal and business).
Maintained the office, ordering office supplies, equipment, and repairs.
Processed travel expenses and reimbursements.
Maintained family and business calendar.
Researched and scheduled travel for personal and business trips (domestic and international - private and commercial). Prepared itineraries for same.
Assisted with family activities and coordinating schedules.
Oversaw the schedules for the family's housekeeper, nanny, and maintenance workers at the residence.
Monitored all repairs for both the office and residence.
Scheduled professional and personal events, such as lunches, dinners, sporting events, and parties.
Timeline
Executive Assistant to President
Netco Investments, Inc.
06.2025 - Current
Executive Assistant to CEO and President
Churchill Capital Company, L.L.C.
08.2023 - 10.2024
Executive Assistant to General Counsel / President
Overton Park Oil & Gas LP
09.2022 - 04.2023
Personal Assistant (Contract)
HLH Associates, LLC
09.2021 - 09.2022
Senior Executive Assistant to VP Land & General Counsel