Courtney Gonzalez
Haslet,TX
Summary
Highly adaptable Administrative Assistant with 6+ years of experience. Skilled in effectively communicating with team members and clients to ensure smooth office operations. Result-oriented with a strong track record of meeting deadlines and exceeding expectations. Excels in managing multiple tasks and priorities simultaneously. A valuable asset to any organization seeking a detail-oriented and proactive administrative professional.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Pilot Catastrophe Services
06.2017 - 07.2023
- Download and re-present company information in more uniform and summarized formats.
- Oversee TimeClock for over 200 employees.
- Provide administrative support to multiple managers by accurately entering and organizing data into internal systems and creating more concise and user-friendly reports.
- Organize and maintain digital filing system for reports and documents to ensure easy access and retrieval by managers.
- Develop and implement efficient methods for data entry and report creation, streamlining process and saving time for managers.
- Research and recommend new software or tools to improve data entry and report creation processes, increasing efficiency and accuracy for managers.
Event Project Manager (Event Coordinator)
Gateway Church
03.2018 - 04.2021
- Coordinate and manage all aspects of event planning meetings with ministries and support teams.
- Create elaborate and creative planning guides for all events and provide on-site and on-call support during scheduled events.
- Plan, coordinate, and run our annual Marriage Conference with budget of $30,000.
- Mediate and resolve issues related to scheduled events.
- Proactively manage assigned calendar with campus oversight, processes, and implementation of critical systems.
- Oversee teams for execution of weekend and events.
- Manage, code, and submit event receipts as event department credit card purchases.
- Track spending to stay within approved event budgets while communicating final event budgets to ministries.
- Contract vendors for events and coordinate on-site set-ups and tear-downs.
- Develop and maintain preferred vendor list.
- Collaborate with marketing team to develop promotional materials for events, ensuring brand consistency and message effectiveness.
- Coordinate with kitchen or catering staff on delivery, timing and service style of food.
- Nurture and build relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Produce detailed proposals for events to document timelines, suppliers and budgets.
- Utilize job-related software to create standard guidelines, calendars and budgets for each event.
Education
Bachelor of Science -
Baylor University
Waco08.2016
Skills
- Organization
- Event Planning
- Project Management
- Teamwork
- Budget Management
- Attention to Detail
- Self Starter
Technical Skills
- MAC and PC literate
- Microsoft Office: Outlook, Word, Excel, Powerpoint
- Google Drive: Docs, Sheets, Slides
- Concur
- Event Management Solutions (EMS)
Traits
Integrity
Accountability
Dependability
Adaptability
Confidentiality
Timeline
Event Project Manager (Event Coordinator)
Gateway Church
03.2018 - 04.2021
Administrative Assistant
Pilot Catastrophe Services
06.2017 - 07.2023
Bachelor of Science -
Baylor University