Crystal Alexander
DeLand,FL
Summary
Results-driven administrative professional known for strong budget tracking and invoice processing. Experienced in onboarding new employees and maintaining accurate records, ready to leverage expertise to enhance operational efficiency and support team success. Organized administrative specialist with extensive experience in invoice processing and budget tracking. Skilled in onboarding new employees and maintaining accurate payroll records, contributing to streamlined operations and compliance with privacy regulations.
Overview
9
9
years of professional experience
Work History
Administrative Specialist-HR Compliancec
Orange County Public School District
Orlando, FL
07.2024 - Current
- Coordinate scheduling for staff meetings and training sessions.
- Process invoices, purchase orders, and budget tracking for supplies.
- Securely handle confidential documents while ensuring privacy regulations are met.
- Provide assistance with onboarding new employees; ensure that all paperwork was completed properly and filed accurately.
- Create documents such as invoices and purchase orders according to established guidelines.
- Manage multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
- Assist with budget preparation activities by monitoring expenses and tracking costs.
- Develop and maintain filing systems for both paper and electronic records.
- Track and submit employee timesheets to prepare for payroll processing.
- Develop and maintain effective relationships with internal and external vendors.
- Create spreadsheets in Microsoft Excel for record-keeping and reporting.
- Communicate with vendors regarding invoice discrepancies and payments.
- Utilize accounting software to input data and generate reports efficiently.
- Support clerical and administrative needs of senior department staff.
- Update accounting ledger and journals with updated transaction information.
- Perform daily general ledger entries to record financial transactions accurately.
- Reconcile expenses and financial records.
Administrative Specialist
Orange County Public School District-CTE
Orlando, FL
03.2022 - 07.2024
- Managed student enrollment processes and maintained accurate records.
- Assisted prospective students with application completion and requirements.
- Listened to and understood customers' needs, explained and discussed options, and outlined best-fit services.
- Handled new enrollments by entering customers' data and reviewing information.
- Managed administrative tasks to support career and technical education programs.
- Coordinated schedules for meetings and training sessions for staff and students.
- Maintained accurate records of student enrollment and program participation.
- Organized events and workshops to enhance student engagement in career pathways.
- Greeted visitors to the office, answered phone calls, and directed inquiries appropriately.
- Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
- Organized training, client meetings, team meetings and events.
- Arranged domestic travel, hotel, and transportation needs for staff.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
Payroll Clerk
Orange County Public School-Transportation
Orlando, FL
08.2017 - 03.2022
- Processed payroll for transportation staff in a timely manner.
- Maintained accurate employee records and payroll data.
- Assisted in resolving employee payroll inquiries and discrepancies.
- Utilized payroll software for data entry and reporting tasks.
- Prepared and distributed payroll reports to relevant departments.
- Compiled data from timesheets and other records to determine hours worked and pay rate.
- Tracked vacation accruals and personal leave balances for each employee.
- Protected payroll operations and maintained employee confidence by keeping information private.
- Managed year-end closing process by ensuring timely filing of applicable forms and documents.
- Provided guidance and training to junior staff members when needed.
- Trained new employees on company timekeeping systems.
Education
Associate of Arts - Criminal Justice
University of Phoenix
Tempe, AZ07-2016
Bachelor of Science - Supervision & Management
Daytona State College- Current
Daytona Beach, FLSkills
- Invoice processing
- Budget tracking
- Payroll administration
- Data entry
- HR compliance
- Employee onboarding
- Employee engagement
Timeline
Administrative Specialist-HR Compliancec
Orange County Public School District
07.2024 - Current
Administrative Specialist
Orange County Public School District-CTE
03.2022 - 07.2024
Payroll Clerk
Orange County Public School-Transportation
08.2017 - 03.2022
Associate of Arts - Criminal Justice
University of Phoenix
Bachelor of Science - Supervision & Management
Daytona State College- Current