Crystal Buckner
Panama City,FL
Summary
Office administrator with strong support in project billing, accounts payable, and A/R follow-up within a construction and engineering setting. Handles proposal preparation, document control, office coordination, and vendor support while keeping records accurate and work flowing between project managers, accounting, and corporate teams.
Overview
34
34
years of professional experience
Work History
Office Administrator
Donovan-Hill Group
Panama City
04.1993 - Current
- Preparing and processing monthly project invoices for Project Managers and maintaining project invoicing records
- Reviewing A/R Aged Report weekly; communicating with clients to obtain A/R's disbursement processing status; posting A/R status comments
- Prepare AR Spreadsheet (with EDP's, client comments) showing what money is coming in weekly for Mr. Donovan's Monday meeting with Accountant
- Coordinated office needs for IT and Human Resources with corporate office.
- Purchasing and acquisition of office supplies, maintaining inventory
- Ability to compose professional and accurate emails and other business correspondence
- Making sure Certificate of Insurance is up to date with all clients
- Preparing required documentation for accounts payable invoices to be sent to the corporate office in Pensacola
- Reviewing Negative Backlog Reports and making necessary adjustments
- Preparing and processing new Project Activations and entering them in Unanet along with setting up billing details
- Revenue Projection Meetings with Project Managers each month
- Assisted in preparing proposals, reports, and permits, ensuring all job documents were accurate and complete.
- Editing and processing specifications...keeping a bid log of companies purchasing specs and putting together bid tabulation letting client know the lowest bidder for award
- Executed notary public services for legal documents
Education
A.S. - Business Administration
Gulf Coast Community College
Panama City, FLSkills
- Billing experience in a construction or engineering environment
- Proficiency in Unanet
- Accounts receivable management
- Proficiency in MasterSpec
- MS Office proficiency
- Strong organizational skills
- Ability to multitask and be flexible
- Communication skills
- Interpersonal communication
- Self-motivated learner
Timeline
Office Administrator
Donovan-Hill Group
04.1993 - Current
A.S. - Business Administration
Gulf Coast Community College