Crystal Guajardo
Rosharon
Summary
Detail-oriented Legal Billing Specialist with extensive experience in preparing, reviewing, and submitting electronic invoices in compliance with client billing guidelines. Proven ability to resolve billing discrepancies, manage LEDES formats, and collaborate with attorneys and finance teams to ensure timely and accurate billing.
Overview
13
13
years of professional experience
2003
2003
years of post-secondary education
Work History
Legal Billing Specialist
K&L Gates
Houston
06.2024 - Current
- Electronic Billing (E-Billing)
- Run and review outstanding invoice reports
- Process rates changes in the e-billing systems and in 3E
- File Changes
- Process monthly billing invoice
- Provide account updates to accounting staff
- Process time and costs changes
- Prepared, reviewed, and submitted electronic invoices in compliance with client-specific billing guidelines
- Ensured accuracy of time entries, expense codes, and LEDES formats
- Resolved rejected invoices by identifying errors and coordinating corrections
- Communicated with attorneys, clients, and finance teams regarding billing issues
- Maintained billing records and met strict submission deadlines
Legal Billing Clerk
Coats Rose
Houston
03.2019 - 06.2024
- Electronic billing
- Open new client files
- Rate changes
- Process trust applications
- Run monthly cash reports
- Process monthly billing invoices
- Receive, sort, and track incoming payments
- Send invoices and account updates to clients
- Conflict of interest checks in the database
- Process time and costs changes
- Schedule and confirm appointments
- Prepare and e-file documents
- QuickBooks
- Accounts Payable and Accounts Receivable
- Settlement disbursements
- Payroll
Legal Assistant/Billing Clerk
Calvillo Silva PLLC
Houston
12.2017 - 03.2019
- Billing & E-billing
- Assist clients with case status
- Intake for new clients
- Prepare demands
- Assist with property damage
- Request medical bills and records
- Prepare and e-file Documents
- Schedule and confirm appointments
- Prepare and e-file documents
- QuickBooks
- Accounts Payable and Accounts Receivable
- Settlement disbursements
- Payroll
Receptionist/ Accounting Assistant/ Legal Assistant
Mukerji Law Firm
Houston
06.2017 - 12.2017
- Client Billing
- Accounts Payable and Accounts Receivable
- QuickBooks
- Manage Payroll
- Scanned in legal documents
- Printed disbursement checks
- Confirmed appointments
- Prepared outgoing mail and distributed incoming mail
- Translated (English/Spanish)
Receptionist/ Accounting Assistant
Triyards
Houston
07.2013 - 06.2017
- Answered multi-line phone system (13+ lines)
- Greeted clients and directed them to the correct person
- Set up new customer files
- Accounts Payable and Accounts Receivable
- Ran accounting reports
- Issued invoice payments
- Created accounting spreadsheets
- Recorded invoices in Navision software system
- Ordered office supplies and restocked supply room
Education
ICS Newport Pacific High School
Houston, USASome College (No Degree) - Paralegal Studies
Houston Community College
Houston, TXSkills
- Microsoft Suite
- Case Management
- E-filing
- CloudLex
- Rippe Kingston Software
- Navision
- AbacusLaw
- 3E
- Legal client invoicing
- LEDES Billing Formats
- Client Billing Guidelines
- Compliance
- E-Billing
- E-Billing Systems
- Legal Tracker
- CounselLink
- Serengeti
- CounselGo
- BillingPoint
- BrightFlag
- Collaborati
Websites
E Billing Systems
- Legal Tracker
- CounselLink
- Serengeti
- CounselGo
- BillingPoint
- BrightFlag
- Collaborati
Professional Overview
Detail-oriented Legal Billing Specialist with extensive experience in preparing, reviewing, and submitting electronic invoices in compliance with client billing guidelines. Proven ability to resolve billing discrepancies, manage LEDES formats, and collaborate with attorneys and finance teams to ensure timely and accurate billing.
Timeline
Legal Billing Specialist
K&L Gates
06.2024 - Current
Legal Billing Clerk
Coats Rose
03.2019 - 06.2024
Legal Assistant/Billing Clerk
Calvillo Silva PLLC
12.2017 - 03.2019
Receptionist/ Accounting Assistant/ Legal Assistant
Mukerji Law Firm
06.2017 - 12.2017
Receptionist/ Accounting Assistant
Triyards
07.2013 - 06.2017
ICS Newport Pacific High School
Some College (No Degree) - Paralegal Studies
Houston Community College