Crystal Vargas

PRIMARY PURPOSE: Assist the educational diagnostician, speech/language pathologist, counselors and collaborate with attendance clerk in the management of student records. Work under the general supervision of the principal.

QUALIFICATIONS:

Minimum Education/Certification:

Educational Aide I Paraprofessional Certificate High School Diploma or GED

Special Knowledge/Skills:

Ability to use the computer proficiently for word processing, email, and spreadsheets. Ability to work well with children with disabilities

Ability to follow verbal and written instructions

Strong communication, interpersonal, and organizational skills

Experience managing multiple projects simultaneously Ability to work independently

Bilingual Preferred

Minimum Experience:

Experience in a clerical position

MAJOR RESPONSIBILITIES AND DUTIES:

1. Perform MTSS, 504, and special education records management including preparing and maintaining accurate, timely and complete documents

2. Maintain confidentiality and physical security of student records

3. Create initial student cumulative folders.

4. Transfer and request student cumulative records as students enter/withdraw

within and outside the district and manage all TREx processes

5. Serve as a “back-up” to the Data Processing/Attendance Clerk through

comprehensive cross-training

6. Ensure access to student records is FERPA compliant. Maintain student records

access log to student data

7. Remain informed of and comply with state, district, and school policies and

regulations concerning primary job functions

8. Receive incoming calls and take reliable messages as needed

9. Assist diagnostician and/or SLP in maintaining, copying, transferring

confidential folders as required

10. Perform other duties that enhance the safety, security, and instructional needs

of the campus as requested

• Perform all duties necessary to maintain accuracy and completeness of student records within established district policy and records management guidelines
• Maintain physical security of student records
• Manage education records, including preparing and maintaining accurate, timely, and complete documents
• Maintain confidentiality and physical security of student records
• Create initial student cumulative folders
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes
• Serve as a 'back-up' to the Data Processing/Attendance Clerk through comprehensive cross-training
• Serve as a 'back-up' to the receptionist
• Be responsive to customers/parents by backing up the receptionist during peak office hours
• Act as receptionist relief
• Ensure access to student records is FERPA compliant
• Maintain student records access log to student data
• Transferring confidential folders as required
• Booking Language Testing Appointments at LTC
• Communicating with other schools for student information and records
• Perform other duties that enhance the safety, security, and instructional needs of the campus as requested
• Participate in staff development training programs, faculty meetings, and special events as assigned
• Distribute information to school staff concerning records
• Other duties as assigned by the principal
• Equipment Used: Copier, multi-line telephone, facsimile, audiovisual equipment, and computer/peripherals
• Programs Used: Trex, Fax Email, Scribbles, Eschool, Powerschool, Hac

• Perform receptionist/clerical duties in the office as assigned
• Maintain confidentiality of information
• Assist in maintaining a neat and orderly work environment
• Assist in supervising students throughout the school day as needed
• Assist in the maintenance of administrative records and preparation of reports as required
• Assist in inventory, care, and maintenance of equipment as assigned
• Assist in preparing materials/displays for instruction or campus operations
• Participate in staff development programs, faculty meetings, and special events, as required
• Equipment Used: Copier, multi-line telephone, facsimile, audiovisual equipment, and computer/peripherals

• Small-group tutoring Help students to be a better reader Increase
• Reading Comprehension Improve reading skills
• Guided reading instruction
• Students also receive training in comprehension, vocabulary, independent reading and critical thinking
• Expand Vocabulary by reading, listening, and discussing
• Equipment Used: Computer, printer, copier, telephone

• Work with individual students or small groups to conduct instructional exercises as assigned
• Maintain confidentiality of information
• Assist in maintaining a neat and orderly work environment
• Assist in supervising students throughout the school day as needed
• Assist in the maintenance of administrative records and preparation of reports as required
• Assist in inventory, care, and maintenance of equipment as assigned
• Assist in preparing materials/displays for instruction or campus operations
• Participate in staff development programs, faculty meetings, and special events, as required