Cynthia Zamora
Chino,CA
Summary
Adept at executive support and office administration, I enhanced workflow efficiency by over 30% at Envista Holdings Corporation. Specializing in document preparation and verbal communication, I seamlessly coordinated international travel and high-profile events, demonstrating discretion with sensitive information. My proactive approach and ability to foster interdepartmental collaboration have consistently contributed to organizational success. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
17
17
years of professional experience
Work History
Executive Assistant to the CFO
Envista Holdings Corporation
08.2019 - Current
- Coordinated travel arrangements and accommodations for both domestic and international trips, ensuring a smooth and seamless experience for the CFO.
- Anticipated needs proactively by providing extensive logistical support such as catering arrangements or coordinating audiovisual equipment setup during crucial meetings.
- Assisted with budget preparation and monitoring, contributing to cost-saving initiatives within the company.
- Assisted in the preparation of board meeting materials, securing accurate documentation for key stakeholders.
- Managed complex calendar schedules for the CFO, ensuring timely attendance at meetings and events.
- Maintained confidentiality by handling sensitive information with discretion and professionalism at all times.
- Tracked project deadlines and milestones, assisting the CFO in meeting critical objectives on time.
- Streamlined executive communication by managing the email correspondence, scheduling meetings, and maintaining an organized filing system for important documents.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Updated and maintained confidential databases and records.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Facilitated training and onboarding for incoming office staff.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Contributed to a positive work environment by maintaining strong working relationships with colleagues across all levels of the organization.
- Enhanced office efficiency by developing and implementing new administrative processes, leading to a more effective workflow.
- Collaborated closely with other executive assistants to ensure smooth coordination of tasks across departments.
- Served as liaison between the CFO''s office and other internal departments, facilitating clear communication channels throughout the organization.
- Organized high-profile events involving top executives from various industries, showcasing our company''s financial expertise.
- Prepared agendas and minutes for senior-level meetings that prioritized discussion topics effectively addressing critical business issues.
- Screened calls and emails and responded accordingly to support executive correspondence.
Executive Assistant to Principal and Partners
Ernst & Young LLP
01.2012 - 08.2019
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant/ Legal Assistant
Experian
04.2007 - 08.2012
- Processed travel expenses and reimbursements for executive team and senior management group.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Education
Bachelor of Science - Business Management
University of Phoenix
Costa Mesa, CA06.2010
Skills
- Verbal Communication
- Office Administration
- Document Preparation
- Executive Support
Timeline
Executive Assistant to the CFO
Envista Holdings Corporation
08.2019 - Current
Executive Assistant to Principal and Partners
Ernst & Young LLP
01.2012 - 08.2019
Executive Assistant/ Legal Assistant
Experian
04.2007 - 08.2012
Bachelor of Science - Business Management
University of Phoenix
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