Cyntia Machin
Summary
Detail oriented Accounts Payable bookkeeper with experience processing invoices, managing vendor payments and maintaing accurate financial records. Experienced with purchase order matching, accounts reconciliation and year-end closing activities. Familiar with following internal controls, policies and regulations.
Overview
5
5
years of professional experience
Work History
Accounts Payable Bookkeeper
Education Services Commision of New Jersey
Piscataway, New Jersey
08.2025 - Current
- Responsible for payment to transportation vendors, Mileage reimbursement, Non-Public services and Aide in Lieu.
- Process payments in a timely manner to ensure compliance with board approval
- Match invoices to purchase orders and verify that all required supporting documentation is received and accurate
- Review and monitor open purchase orders to identify discrepancies and address potential issues
- Assist with check preparation, printing and distribution to ensure timely mailing
- Reconcile various accounts on a monthly basis to maintain accurate financial records
- Collaborate with the transportation department to resolve discrepancies
- Assist with year-end closing procedures and supported audit preparation by preparing and organizing all records
- Maintain open communication with vendors to address concerns and resolve issues
- Follow established state regulations, internal controls and policies to ensure compliance with required procedures
Accounting Clerk
McGovern Legal Services
01.2023 - 06.2025
- Processed incoming payments in compliance with procedures
- Posted checks and prepared bank slips
- Identified delinquent accounts and contacted accounts to request payment.
- Identified and resolved billing issues and inquiries as they occurred
- Reviewed and posted staff expense reports and reimbursements
- Reconciled monthly credit card statement
- Managed AR/AP tasks for various LLC entities
- Ran reports such as income statements, balance sheets, and account reconciliations
- Processed trust checks in following protocols
- Performed other duties as needed to back up Bookkeeper and administrative staff
Administrative / Accounting Assistant
Grant Electrical Supplies
01.2022 - 01.2023
- Reviewed statements and balance sheets for accuracy
- Recorded debit, credit, and account transactions in computer spreadsheets and databases
- Processed and organized invoices to ensure bills are paid and received in a timely manner
- Identified account aging issues, communicated to account holders, and quickly resolved problems
- Prepared, posted, verified, and recorded customer payments and transactions related to accounts receivable
- Reconciled the accounts receivable ledger
- Verified discrepancies and resolved clients’ billing issues
Education
ASSOCIATE DEGREE - BUSINESS ADMINISTRATION
MIDDLESEX COUNTY COLLEGE
05-2015
Skills
- Systems 3000
- Microsoft 365
- PC Law
- Cash Management
- Accounts Payable/Accounts Receivable
- Proficient in Spanish
Timeline
Accounts Payable Bookkeeper
Education Services Commision of New Jersey
08.2025 - Current
Accounting Clerk
McGovern Legal Services
01.2023 - 06.2025
Administrative / Accounting Assistant
Grant Electrical Supplies
01.2022 - 01.2023
ASSOCIATE DEGREE - BUSINESS ADMINISTRATION
MIDDLESEX COUNTY COLLEGE