DANA GAVIN
White Bear Lake,MN
Summary
Results-driven project management and client success professional with experience supporting executive leadership, leading cross-functional initiatives, and managing complex programs from concept through completion. Proven ability to streamline processes, coordinate stakeholders, and deliver projects on schedule and within budget. Recognized for strong communication, organizational leadership, and the ability to translate strategic goals into actionable plans that drive operational efficiency and business growth.
Overview
8
8
years of professional experience
Work History
PURCHASING COORDINATOR
Chandler Industries
MN
08.2025 - Current
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft, proofread, and edit correspondence, presentations, and other executive communications while maintaining confidentiality of sensitive material.
- Produce educational webcasts for medical professionals to learn about billing coding.
- Assist in streamlining internal processes and improving operational efficiency.
- Coordinate performance reviews, training sessions, and onboarding activities.
- Manage complex calendars, schedule meetings, expense reports, and coordinate travel arrangements.
OPERATIONS & EXECUTIVE ASSISTANT
MedLearn Media
MN
08.2025 - 01.2026
- Serve as the primary liaison between the CEO and internal/external stakeholders, ensuring efficient communication and coordination of strategic initiatives.
- Draft, edit, and manage executive correspondence, presentations, and confidential communications.
- Coordinate onboarding, training sessions, and employee performance reviews.
MARKETING MANAGER
Tousley Motorsports & Marine
MN
03.2025 - 06.2025
- Created promotional campaigns that generated leads, resulting in increased sales.
- Collaborated with team members to develop and execute marketing strategies based on organizational goals and priorities.
- Cultivated and maintained relationships with clients and partners.
On-Road Project Leader – Industrial Design
Polaris, Inc.
Medina, MN
06.2023 - 07.2024
- Promotion to manage all On-Road Industrial Design scope and budget programs for Indian Motorcycle & Slingshot projects.
- Lead review presentations for VP/C-Level leadership members on exterior vehicle body forms, from clay studio development to full body 3D hard models.
- Work closely with product management, engineering, and business leaders to review timelines, develop cost proposals, track labor, and assign budgets/deadlines.
Graphics Project Leader – Industrial Design
Polaris, Inc.
Medina, MN
03.2021 - 06.2023
- Lead long-range graphics labor and budget planning for all Polaris Product Lines, on top of the graphics coordinator responsibilities.
- Collaborated with stakeholders to identify business requirements and develop appropriate strategies.
Project Coordinator - Commercial Design
Polaris, Inc.
Minneapolis, MN
03.2020 - 08.2020
- Commercial design coordinator responsible for working closely with account executives and clients, managing project quotes, sales orders, invoices and delivery schedules.
- Effectively execute design solutions based upon client's needs and provide an overall exceptional experience throughout the entire project.
Client Engagement Specialist & CRM Administrator
Storeworks
Eden Prairie, MN
05.2018 - 03.2020
- Deliver store-level peripheral solutions, innovative software, IT hardware, and custom application development to retailers.
- Technical CRM Administrator responsible for overseeing all account management & project scope activities.
Education
Bachelor of Arts (B.A.) - Studio Arts
Metropolitan State University
St. Paul, MN01-2010
Skills
- Project Management
- Strategic Planning
- Operations Coordination
- Executive Support
- Collaborative Team Player
- Positive & Flexible
- Stakeholder Communication
- Process Improvement
- Budget & Cost Management
- Contract Negotiation
- Risk Management
- Meeting Facilitation
- CRM Administration
- Technical Documentation
- Cross-Functional Collaboration
- Social Media Marketing
- Excellent Communication
TECHNICAL KNOWLEDGE
- Microsoft Office: Excel, Word, PowerPoint, Outlook, Teams
- SharePoint, ShareFile, Smartsheet
- HubSpot, NetSuite
- Adobe Acrobat Pro
- Trello, Asana
- ConnectWise, Epicor
Timeline
PURCHASING COORDINATOR
Chandler Industries
08.2025 - Current
OPERATIONS & EXECUTIVE ASSISTANT
MedLearn Media
08.2025 - 01.2026
MARKETING MANAGER
Tousley Motorsports & Marine
03.2025 - 06.2025
On-Road Project Leader – Industrial Design
Polaris, Inc.
06.2023 - 07.2024
Graphics Project Leader – Industrial Design
Polaris, Inc.
03.2021 - 06.2023
Project Coordinator - Commercial Design
Polaris, Inc.
03.2020 - 08.2020
Client Engagement Specialist & CRM Administrator
Storeworks
05.2018 - 03.2020
Bachelor of Arts (B.A.) - Studio Arts
Metropolitan State University