Danielle McCullough
Quincy,MA
Summary
Skilled Accounts Payable Manager bringing 23 years' experience providing leadership, training and development to a team of 4 accounts payable specialists. Expert in all accounts payable processes such as invoice generation, petty cash, expense reporting and account reconciliation. Dynamic professional skilled in streamlining accounts payable processes and fostering team collaboration. Recognized for effectively resolving discrepancies and enhancing workflow efficiency through strategic leadership and strong organizational skills.
Overview
23
23
years of professional experience
Work History
Accounts Payable Assistant Manager
Foley Hoag LLP
Boston, MA
11.1999 - 03.2023
- Used exemplary communication and interaction skills to build strong working relationships with department Directors, partners, administrative staff and vendors
- Maintained collaborative relationships with Bank and Credit Card providers for new accounts openings, issue resolution and updating online portal access
- Facilitated regular team meetings to discuss more efficient procedures and eliminate duplicated efforts or antiquated processes
- Followed guidelines and procedures to maintain strict confidentiality in all departmental and firm matters
- Worked cross-functionally with various teams and departments to improve operations
- Redistributed responsibilities to improve workflow by focusing on individual strengths
- Oversaw the vendor set-up process to ensure properly maintained vendor files
- Reviewed invoices for accuracy, subsequently resolving various issues.
- Managed full cash disbursement cycle to ensure that payments (check, ACH, wire) were made within agreed payment terms
- Resolved payment inquiries, including payment disputes, misapplied payments, and statement reconciliation.
- Maintained regular performance appraisals for subordinates through verbal, written and on-going review sessions
- Ensured AP staff were trained, had relevant explanatory materials and received ongoing education about Accounts Payable and their roles
- Responded professionally, timely and accurately to AP and trust inquiries
- Responsible for overseeing client retainer and escrow funds. Notifying attorneys upon receipt of funds, opening individual bank accounts to hold retainer/escrow funds, recording incoming receipts, and disbursing funds with appropriate attorney instruction
- Ownership of Emburse (Chrome River) system and related vendor relationship. Responded to inquiries/issues, provided training, and training documents.
- Ensured that reimbursements were made to attorneys and staff in a timely manner; implemented a twice-weekly payment schedule, which greatly improved our team's relationship with expense owners.
- Identified opportunities for improvements within Accounts Payable.
- Assisted in the monthly close process; reducing the closing timeframe from 9 pm to 6 pm on the last business day of the month
- Checked accounting system on regular basis to monitor transactions; found and resolved issues with imaging and file exports
- Assisted in the preparation of annual 1099 forms and other required governmental reporting's and filings.
- Provided support for the annual firm audit.
- Directed testing of software upgrades and enhancements in cooperation with IT and Finance staff.
Education
Some College (No Degree) - American and English Literature
Brandeis University
Waltham, MASkills
- Ability to lead all activities including planning, organizing, and managing workload, projects, and activities for the team
- Team Recruitment, Hiring and Oversight
- Employee Training of AP Tools and Practices
- Continuous Improvement Mindset
- Customer Service-Oriented
- Excellent organizational skills and ability to multi-task and shift priorities
- Motivated Assistant Manager of Accounts Payable with 23 Years' experience Proven leader with success in managing 4 Accounts Payable professionals Focused on providing excellent client support by effectively overseeing the processing of up to 1500 Invoices each month
Timeline
Accounts Payable Assistant Manager
Foley Hoag LLP
11.1999 - 03.2023
Some College (No Degree) - American and English Literature
Brandeis University