Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
13
13
years of professional experience
Work History
Transportation Administrative Assistant
Pella Community Schools
07.2020 - Current
Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Assisted coworkers and staff members with special tasks on daily basis.
Assisted in budget planning by monitoring expenditures and providing suggestions for cost-effective allocation of resources within the department.
Managed filing system, entered data and completed other clerical tasks.
Learned and adapted quickly to new technology and software applications.
Maintained DOT Drug Screening.
Administrative Assistant PK-4th Grade
Newton Community School District
07.2018 - 07.2020
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Scheduled office meetings and client appointments for staff teams.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Volunteered to help with special projects of varying degrees of complexity.
Assisted coworkers and staff members with special tasks on daily basis.
Executed record filing system to improve document organization and management.
Worked effectively in fast-paced environments.
Organized and detail-oriented with a strong work ethic.
Central Registrar
Newton Community Schools
07.2015 - 07.2018
Registered any new or returning students to the school district.
Sent files to schools that requested for transferring students.
Took all applications for Preschool
Help coordinate AM/PM Preschool Classes
Coordinated with others setting up Yellow Folder
Assisted with accreditation efforts through meticulous record-keeping and timely submission of required documentation.
Updated computer system with latest information to keep records current and accurate.
Organized, reviewed, and filed paperwork for secure recordkeeping.
Greeted every guest with personable approach and provided knowledgeable service.
Developed and implemented registration policies, procedures and timelines for smooth administration processes.
Administrative Assistant Alternative High School
Newton Community School District
07.2011 - 07.2015
Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Completed Attendance
Made phone calls to parents
Printed Diplomas
Planned field trips
Maintained PO for teachers
Education
High School Diploma -
Central Lee
Donnellson, IA
05.1991
Skills
Social media knowledge
Multitasking and Time Management
Scheduling
Cloud-Based File Management
Mail Management
Data Entry
Customer Service
Calendar Management
Infinite Campus
Yellow folder
Timeline
Transportation Administrative Assistant
Pella Community Schools
07.2020 - Current
Administrative Assistant PK-4th Grade
Newton Community School District
07.2018 - 07.2020
Central Registrar
Newton Community Schools
07.2015 - 07.2018
Administrative Assistant Alternative High School
Newton Community School District
07.2011 - 07.2015
High School Diploma -
Central Lee
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