Dari Williams
Atlanta,GA
Summary
A highly organized and detail-oriented Executive Assistant with over 20 years’ experience providing thorough and skillful Executive Administrative support to C Level Executives Dedicated and focused; able to prioritize and complete multiple tasks, cut to the chase to get things done and follow through to achieve project goals. Proven organizational skills, strong attention to detail, and high-level of accuracy An independent and self-motivated professional with excellent verbal and communication skills 11 years working Remote Proficient in Microsoft Outlook, Excel, PowerPoint, Word, Teams, Zoom, Slack, SharePoint, and Google Suite. Experienced in QuickBooks, Lotus Notes, and Adobe Photoshop
Diligent Executive Assistant with background in providing comprehensive support to C-suiteExecutives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements.
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Overview
25
25
years of professional experience
Work History
Executive Assistant to Head of North America Consulting and 2 VPs
SAP
Atlanta, GA
03.2011 - Current
- Manage very busy, complex, and ever-changing calendars for multiple Executives
- Manage all aspects of meeting planning, communication and logistics including onsite and offsite meetings and events, conference room scheduling, audio visual set up
- Attend meetings as needed to provide support, furnish information, and take detailed notes
- Responsible for processing and submitting expense reports in a timely matter
- Handles all domestic and complex international travel for Executives including the preparation of all necessary documentation for international travel and booking flights, hotels, and ground transportation.
- Coordinate planning and logistics for internal & external meetings and special events
- Maintain and update multiple organizational charts and over 20 distribution lists
- Set up recurring quarterly all hands meetings
- Build and maintain relationships with key stakeholders, including board members, investors, and external partners.
- Own logistics and coordination for all ELT meetings and offsites, including scheduling, agendas, and follow-ups
- Prepares complex memoranda, letters, proposals, agendas, and other documents using various software packages
- Serve as a key communication point between executives and internal staff, ensuring directives and updates are effectively communicated and executed
- Conducts research and compiles data for consideration and presentation to Executives
- Handle all on boarding for new team members
- Place purchase orders for services
- Order gifts for team members
- (The world leader in enterprise applications in terms of software and software-related service revenue)
Executive Assistant to SVP
Harry and David
Atlanta, GA
07.2010 - 03.2011
- Maintained very busy and ever changing calendar
- Coordinated meetings, conference calls and appointments.
- Identify best-cost locations; work with vendors, and in-house associates, in preparation for events
- Assist the SVP personally including travel for his entire family
- Coordinated complex international and domestic travel arrangements
- Responded to emails, schedule appointments as I see needed, and initiated Executive involvement based on the details in emails
- Prepared complex memoranda, letters, proposals, charts, tables and other documents using various software packages
- A high level of PowerPoint, Visio, and Excel documents are created on a daily basis
- (One of the nation’s premier direct marketing and e-commerce companies)
Executive Assistant to the CEO
Scientific Intake
Atlanta, GA
11.2007 - 02.2010
- Handled all administrative duties for the CEO
- Managed and prioritized CEOs calendar and schedule
- Traveled regularly with the CEO to provide support for events and board meetings
- Edited and prepared daily correspondence memos, PowerPoint presentations, spreadsheets, and reports
- Prepared and reconciled expense reports
- Coordinate all Board meeting schedules for the CEO; he is on 5 different boards
- Attended all Board and Executive meetings to understand what direction our business is heading so that I was able to educate others within and outside of our company on our mission as a successful company
- Monitored and screened telephone calls and responded to information requests
- Planned, and executed complex domestic and international travel arrangements and trip itineraries
- Ordered and maintained inventory for office supplies, office equipment, and business cards
- Assisted with tax filings, tax payments, compliance requirements, and annual registrations
- Completed corporate filing system and a database of vendors
- Responsible for new hire set-ups
- Ensured assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment
- (A company that develops medical devices for the benefit of individuals suffering from excess weight and obesity)
Executive Assistant to the CFO
BayRock Mortgage
Alpharetta, GA
10.2005 - 10.2007
- Maintained very busy and ever changing calendar for CFO.
- Worked closely with all Executive Assistants of the Senior Officers at BayRock Mortgage
- Scheduled all department meetings as well as any conference calls that were needed
- Processed expense reports to keep the CFOs corporate cards balanced, entered timekeeping for the department and kept department vacation calendar updated
- Completed and submitted paperwork for new employees in the department and walked them through the steps to become familiar with policies and procedures
- Coordinates complex international and domestic travel arrangements.
- Extensive event coordination -Handled all logistics of the meetings and events including but not limited to; menu, activities, entertainment, gifts, and personalized details
- Assisted with department management or assigned staff with budget preparation and development
- Ensured production and distribution of monthly reports for internal and external clients, based on area of business
- Reviewed vendor contracts with regard to service and research new vendor offerings
- (A sub-prime mortgage lending company with over 200 employees)
Executive Assistant to CEO
STL Sports Management
Atlanta, GA
06.2002 - 09.2005
- Coordinated daily workflow and served as department liaison with related support staff
- Traveled approximately 20 times a year with CEO to meet with potential clients
- Researched potential clients for CEO
- Researched special projects to help generate revenue for company
- Prepared expense reimbursements for CEO in a timely manner, yearly budgets for IT, and financial reports for the department ensuring the targeted budget was being met
- Maintained several departmental databases, i.e. telecom spreadsheet, software database, maintenance contract database, T&E coding and reconciliation, and operating and capital budget spreadsheets
- Ensured all correspondence was grammatically correct, reflected professionalism and was processed in a timely and efficient manner
- Prepared presentations for important meetings using MS Word, Excel, PowerPoint, and Visio
- Attended meetings upon request, taking accurate notes to transcribe and distribute
- Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals
- Acted as liaison and maintained open lines of communication among senior executives, Board members, middle management and administrative staff
- Recognized issues rationalized and used good judgment when acting on behalf of CEO in his absence
- (A full service sports agency whose main objective is developing long-term management and marketing relationships with top quality athletes)
Television Production Specialist
Mayor’s Office of Marketing & Communications
Atlanta, GA
05.2001 - 05.2002
- Served as Creative Director, and Writer for weekly newscast
- Actively organized, and developed grass root projects and press conferences involving the Mayor and City of Atlanta residents
- Managed video segments for City of Atlanta Council members
- Implemented quality control measures regarding all projects
- Maintained video database of all recorded meetings and press conferences
- Acted as on-air reporter for special televised events
- Interacted with all customers on behalf of my department and assisted in special projects as needed
- (An office of the City of Atlanta government that is responsible for managing communications for the City of Atlanta)
Education
Bachelor of Arts - Mass Communication
Georgia Southern University
Statesboro, GA01-2001
Skills
- Strategic support for executive leadership
- Administrative coordination
- Proficient in problem resolution
- Schedule & calendar planning
Timeline
Executive Assistant to Head of North America Consulting and 2 VPs
SAP
03.2011 - Current
Executive Assistant to SVP
Harry and David
07.2010 - 03.2011
Executive Assistant to the CEO
Scientific Intake
11.2007 - 02.2010
Executive Assistant to the CFO
BayRock Mortgage
10.2005 - 10.2007
Executive Assistant to CEO
STL Sports Management
06.2002 - 09.2005
Television Production Specialist
Mayor’s Office of Marketing & Communications
05.2001 - 05.2002
Bachelor of Arts - Mass Communication
Georgia Southern University