Brittany Ciboski
Chicago,IL
Summary
High-level administrative professional with 9 years offering outstanding executive support in startup, biotech, and higher education settings. Highly skilled at business communication, project management, and event planning. Insightful critical-thinker known for effective problem-solving.
Overview
10
10
years of professional experience
Work History
Executive Assistant to Region Head North America
Novozymes OneHealth/Microbiome Labs
Glenview, IL
06.2019 - Current
- Made travel arrangements to provide executive seamless and travel policy-approved business trips.
- Managed and tracked expenses to meet company budget requirements.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Oversaw event logistics, venue scheduling and accommodations for internal corporate meetings.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Obtained signatures for financial documents and internal and external invoices.
- Executed special objectives and projects in response to executive team requests.
Executive Assistant & Research Manager
University of Chicago, Harris School
Chicago, IL
10.2017 - 12.2018
- Coordinated meeting and work schedules for staff teams and executive.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Reconciled all expenses for faculty member in compliance with University policy.
- Managed work and supply ordering for research and teaching assistants.
- Created course materials for teaching in tandem with faculty executive.
- Drafted and edited student and employee recommendation letters on behalf of faculty.
- Prepared research documents and bibliographies.
- Procured technology and supplies to support faculty research.
Project Assistant
University of Chicago, CMES
Chicago , IL
04.2015 - 10.2017
- Worked in tandem with department head to coordinate logistics of all calendar events including conferences, receptions, and community events.
- Managed travel arrangements for directors and business guests.
- Utilized Twitter and Facebook to promote lectures and outreach events.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Initiated invoice processing and expense reconciliation in compliance with University policy.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Helped staff conduct student orientations and special events and coordinated referrals to help students obtain campus services.
- Aided in grant reporting activities.
Policy Support Assistant
CNA Insurance
Chicago, IL
06.2014 - 04.2015
- Mailed out endorsements & policy changes, set up non-standard & FI renewals, and sent 30 & 90 day solicitation letters.
- Managed correspondence from supervisors, agents, and underwriters via Microsoft Outlook.
- Answered phone to respond to questions and route callers to appropriate employee.
Writing Tutor
Saint Xavier University
Chicago, IL
08.2013 - 05.2014
- Guided students through various steps in brainstorming, researching, outlining, writing, revising and publishing.
- Discussed studying strategies and recommended courses of action to help students meet writing goals.
- Fostered positive working relationships with students, fellow employees and staff.
Education
Bachelor of Arts - English, Criminal Justice, Middle Eastern Studies
Saint Xavier University
Chicago, ILSkills
- Executive Support
- Verbal and Written Communication
- Event Planning & Execution
- Travel Administration
- Scheduling
- Project Management
- Meticulous Attention to Detail
- Proofreading
- Strong Problem Solver
- Business Writing
- Expense Reporting
- Office Management
- Research
- Microsoft Office & G-Suite
- Social Media Management
- APA, MLA, & Chicago Style
Languages
- Reading knowledge of French, Arabic, Russian, & Spanish
Volunteer Activities
- 2019-2020: Area Representative, Youth For Understanding
Timeline
Executive Assistant to Region Head North America
Novozymes OneHealth/Microbiome Labs
06.2019 - Current
Executive Assistant & Research Manager
University of Chicago, Harris School
10.2017 - 12.2018
Project Assistant
University of Chicago, CMES
04.2015 - 10.2017
Policy Support Assistant
CNA Insurance
06.2014 - 04.2015
Writing Tutor
Saint Xavier University
08.2013 - 05.2014
Bachelor of Arts - English, Criminal Justice, Middle Eastern Studies
Saint Xavier University