Years hands on experience
DARLENE BERNARD
ACCOUNTS PAYABLE SPECIALIST
St Louis,MO
Summary
Meticulous Accounts Payable Specialist with advanced accounting, mathematical and software experience. Successful at keeping accounts current and accurate for compliant financial recordkeeping. Well-organized, diligent and focused professional.
Overview
3
3
3
3
Years Accounting classes
Work History
Accounts Payable Specialist
Ultimate Staffing| US Soy Executive Council
Chesterfield, MO
10.2023 - 02.2024
- Completed a project successfully over 6,000 packets for home office by saving backup files electronically in a 3-month period.
- Performed weekly check runs of 800, ACH payments, and credit card payments within an hour time and prepped checks for mail in 3-hours time always meeting deadlines.
- Achieved breaking the highest record weekly for processing invoices and 3-way matching of Purchase Orders weekly.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Communicated with vendors and customers to verify information and follow up on client issues.
- Entered figures using 10-key calculator to compute data quickly.
Accounts Payable Clerk
Randstad| St. Louis County Library Office
Town and Country, MO
04.2023 - 06.2023
- Implemented and maintained new filing system from taking 2 hours to file, down to 15 minutes with 600 vendors.
- Awarded the most job duties due to the ability to prioritize and perform many tasks quickly while adhering to deadlines.
- Performed five accounting projects that were behind by 6 months and completed them in 2 months.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Trained co-workers in accounts payable procedures, increasing overall department efficiency.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
Accounts Payable Specialist
8th Avenue Foods And Provisions
Fenton, MO
10.2022 - 01.2023
- Handled and paid invoices for 5 plants in the US and Canada with 700 vendors. Helped co-workers catch up on 4 month backlog of invoices in spare time.
- Awarded Employee of the Month Certificate for performance numbers, working so well with team members, meeting deadlines, being punctual.
- Maintained electronic filing system.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Ensured timely payments for all invoices and Purchase Orders, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
Accounts Payable Clerk
The Smith Management Group
Des Peres, MO
12.2021 - 06.2022
- Performed check runs twice weekly due to thriving in a fast paced environment of processing 1000 invoices in a week. Increased vendor payments by 95% in a month.
- Awarded Employee of the Month for work performance and attendance.
- Processed and paid invoices for 65 residential properties. Performed a project to transition company from manual to automated invoicing.
- Updated and setup new vendors making new relationships requesting W-9s and Certificates of Insurance.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Entered figures using 10-key calculator to compute data quickly.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Inputted financial data and produced reports using Jenark software.
Accounts Payable Clerk
Rose International| St. Louis Public Schools
Saint Louis, MO
04.2021 - 09.2021
- Supported 79 schools in the district by catching the team up with a year of backlog of invoices and 3-way match Purchase Orders in 2.5 months.
- Calculated, reconciled, and paid Expense Reports up to 75 in a week.
- Awarded Employee of the Month for surpassing co-workers on invoice input and 3-way match PO input.
- Maintained good working relationships with vendors and resolved disputes.
- Applied proper codes to invoices, files, 3-way matched POs, and receipts to keep records organized and easily searchable in computer system and hard copies.
- Verified employee Expense Reports against company policies, safeguarding corporate funds from misuse. Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
Accounts Payable Clerk
HY-C Corporation
Saint Louis, MO
09.2020 - 12.2020
- Increased invoice payments by 95%, completing more than 250 per week, reducing over-time and month-end closing by three days.
- Communicated with internal employees and vendors about paid and un-paid invoices and unresolved errors creating new relationships.
- Managed AP mailbox, maintained filing system, exceeded deadlines and saved the company $5000 a month in discounts and late fees.
- Completed high level of data integrity by consistently updating vendor information in the system accurately.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments by 90%.
- Collaborated with Procurement Department to resolve discrepancies in invoices or Purchase Orders, promoting smooth business operations.
Accounts Payable Clerk
Flying Colours Corporation
Chesterfield, MO
11.2019 - 03.2020
- Assisted Accounts Payable Analyst and Controller, completing AP invoices, freight bills, utility bills, coded, 3-way matched PO, paid credit card bills.
- Verified and investigated credit card payments resulting in recovering $30,000 of overpayments.
- Matched purchase orders with invoices and inputted amounts to be paid.
- Compiled Excel data from different departments to calculate each department utility usage and credit card payments, entered figures using 10-key calculator to compute data quickly.
- Reconciled vendor statements, research paid and un-paid checks.
- Collaborated with Procurement Department to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Applied proper codes to invoices, Expense Reports, files, and receipts to keep records organized and easily searchable.
Accounting Clerk
City Of St. Louis
Saint Louis, MO
01.2019 - 11.2019
- Conducted data entry and exceeded the batch amount required in Accounts Payable, doing 26 or more batches, compared to the expected 13 batches per day.
- Facilitated daily Journal Entries to accounting ledgers to make account adjustments.
- Trained four new employees on the City's financial policies and procedures.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Assisted in payroll processing tasks such as timesheet validation, overtime calculation, hours worked, sick time, and vacation days.
- Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments daily.
- Input high volume of monthly invoices with consistent accuracy.
- Completed biweekly payroll for company personnel.
- Managed accounts payable and receivables and payroll.
Education
Associate of Applied Science - Computer Information Systems
Sanford Brown College
St. Louis, MO 05.2001 -
No Degree - Secretarial Program
Draughons Business College
Saint Louis, MOSkills
Verified Expense Reports, performed accounting projects
Prepared check runs, weekly ACH payments, credit card payments for vendors
Effective verbal & written communication skills
Microsoft Suite advanced, advanced computer literacy
Data Entry 16,800KPH with 100% accuracy and detailed oriented
Ability to be team player, work effectively with colleagues by respecting punctuality, deadlines, problem-solving, and honest communication
Ability to prioritize work, perform multiple tasks simultaneously while adhering to deadlines
Data entry 16,8000KPH with 100% accuracy, detailed oriented
Process AP invoices, 3-way match POs, maintain filing system
Maintain accurate records of vendors with W-9
Timeline
Accounts Payable Specialist
Ultimate Staffing| US Soy Executive Council
10.2023 - 02.2024
Accounts Payable Clerk
Randstad| St. Louis County Library Office
04.2023 - 06.2023
Accounts Payable Specialist
8th Avenue Foods And Provisions
10.2022 - 01.2023
Accounts Payable Clerk
The Smith Management Group
12.2021 - 06.2022
Accounts Payable Clerk
Rose International| St. Louis Public Schools
04.2021 - 09.2021
Accounts Payable Clerk
HY-C Corporation
09.2020 - 12.2020
Accounts Payable Clerk
Flying Colours Corporation
11.2019 - 03.2020
Accounting Clerk
City Of St. Louis
01.2019 - 11.2019
Associate of Applied Science - Computer Information Systems
Sanford Brown College
05.2001 -
No Degree - Secretarial Program
Draughons Business College