Work Preference
Summary
Overview
Work History
Skills
Timeline
Generic
Open To Work

Darlene Jo Ann Vigil

Administrative
Sparks,NV

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

Administrative Assistant/Tax PreparerAdministrative AssistantAdministrative Assistant / Office ManagerTransaction CoordinatorTransaction Coordinator

Work Type

Full TimePart TimeContract WorkSeasonal Work

Location Preference

On-SiteRemoteHybrid
Location: Sparks, NV, USReno, NV
Open to relocation: Yes

Salary Range

20/hr - 1000/hr

Important To Me

Healthcare benefits401k matchCareer advancementWork from home option

Summary

Administrative support specialist with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.

Overview

20
20
years of professional experience

Work History

Administrative Assistant/Tax Preparer

K. Mckee & Compamy
09.2022 - 04.2024
  • Data Entry.
  • Collected tax information from clients.
  • Entered tax information for individual and corporate returns.
  • Onboarded accounting and tax clients.
  • Prepared correspondence to the IRS and FTB on notices.
  • Organized and maintained filing systems for electronic documents, ensuring the accuracy and confidentiality of records.
  • Managed database systems containing customer contact information.
  • E-filed tax returns.

Administrative Assistant

HFG CPAs
Lake Elsinore, CA
01.2019 - 09.2022
  • Answered and directed incoming calls using multi-line telephone system.
  • Prepared reports, letters, and government correspondence.
  • Accounts receivable, invoicing, and collections.
  • Coordinated tax return paperwork and reviewed it with clients.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • IT support – set up VoIP phones.
  • Developed and maintained filing systems for confidential documents and records.
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.

Administrative Assistant / Office Manager

Copeland, Miranda & Benner CPAs
Temecula, CA
01.2014 - 12.2018
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Billing, accounts receivable, and collections.
  • Perform check deposits and credit card payments.
  • Prepare/write reports, engagement letters, and business correspondence.
  • Responsible for keeping an organized calendar of appointments and events of managing partners.
  • Information management, filing systems, and general clerical duties.

Transaction Coordinator

Century 21 E-N Realty
Diamond Bar, CA
01.2008 - 07.2013
  • Efficiently monitored and maintained escrow files while meeting deadlines.
  • Communicated transaction between the seller, buyer, escrow agents, and various third parties.
  • Reviewed and ensured all transaction documents are complete, signed, and filed.
  • Entered listings in the MLS.
  • Trained new agents in the escrow process.

Transaction Coordinator

Re/max Masters
West Covina, CA
02.2004 - 08.2007
  • Coordinated appointments for the agent to show marketed properties.
  • Managed the advertising of properties for web and print media.
  • Scheduled inspections and appraisals as needed during the transaction process.
  • Monitored transaction timelines and deadlines, ensuring all necessary paperwork is completed on time.

Skills

  • Customer service
  • Microsoft Office proficient
  • 85 WPM
  • Excellent written and communication skills
  • QuickBooks
  • MLS
  • Tax Software, Lacerte, and CCH
  • DMS
  • Microsoft Teams
  • Data entry

Timeline

Administrative Assistant/Tax Preparer

K. Mckee & Compamy
09.2022 - 04.2024

Administrative Assistant

HFG CPAs
01.2019 - 09.2022

Administrative Assistant / Office Manager

Copeland, Miranda & Benner CPAs
01.2014 - 12.2018

Transaction Coordinator

Century 21 E-N Realty
01.2008 - 07.2013

Transaction Coordinator

Re/max Masters
02.2004 - 08.2007

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Darlene Jo Ann VigilAdministrative