Daun Ellman
Houston,TX
Summary
A detail-oriented executive administrator with 20+ years of experience. Duties consists of ensuring the office runs efficiently and providing executive level support to both principals and clients. Proficient with QuickBooks, accounts payable, accounts receivable, and nearly all Microsoft programs. Self-motivated Assistant provides administrative and organizational support in fast-paced environments. Proven track record of utilizing excellent time management skills to efficiently complete tasks and prioritize workloads. Demonstrated ability to develop and maintain positive relationships with clients and colleagues.
Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.
Overview
10
10
years of professional experience
Work History
Office Manager
A Yancy Life
Houston, TX
02.2024 - Current
- Streamlined office operations by implementing efficient scheduling and resource allocation processes.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Enhanced communication within office by implementing centralized digital messaging platform.
- Developed and enforced office policies that aligned with company values and regulatory requirements, maintaining compliance.
EXECUTIVE ADMINISTRATIVE ASSISTANT
Cenergy International Services
Houston, TX
09.2022 - 01.2024
- Provides administrative support to the office
- Greet customers, clients and visitors
- Maintains calendar and scheduling and onboarding
- Maintains office equipment
- Process verification of employment requests
- Perform general office duties including spreadsheets, data entry, word processing and invoice
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact list
- Developed and maintained filing systems for confidential documents, ensuring that information was easily retrievable.
- Managed office supplies inventory by checking stock levels regularly and ordering new material as needed
- Book travel arrangements
- Handled sensitive information confidentially in accordance with regulations.
- Submit and reconcile expense reports
EXECUTIVE ADMINISTRATIVE ASSISTANT
Adroit Partners
Houston, TX
02.2022 - 04.2022
- Provided administrative support to the Assistant Controller and management staff
- Performed general office duties including data entry, spreadsheets, copying, word processing and invoicing
- Maintained calendar and scheduling, and onboarding
- Maintained office equipment
- Assisted with other office projects
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Order office supplies
- Provide general support to visitors
EXECUTIVE OFFICE ASSISTANT
GAC Enterprises LLC
Houston, TX
08.2020 - 01.2022
- Provided administrative support to the Senior Manager, Project Manager, general contractor, and other construction management staff
- Managed correspondence from project team members and coordinated project reports
- Created and organized the electronic files system of numerous archival documents
- Performed general office duties including word processing, data entry, copying, faxing, and answering phones
- Expedited tasks setting up a workflow for construction blueprints
EXECUTIVE ADMINISTRATIVE ASSISTANT
Oilfield Energy Center
Houston, TX
05.2019 - 09.2019
- Provided administrative support to the Executive Director, Human Resources, and Accounting department
- Managed and maintained accounts payable, accounts receivable, and the office budget with QuickBooks
- Organized company events onsite/offsite, meetings, presentation materials and prepared reports
- Maintained and ordered office supplies and equipment
PROJECT COORDINATOR
Oil Energy Center
Houston, TX
06.2016 - 05.2019
- Provided clerical and general support to the Education Department
- Coordinated and arranged Teacher's workshop classes, meetings rooms, transportation and catering
- Organized and maintained books, games, travel trunks and office supplies
- Managed accounts payable, accounts receivable, and handled customer care
Education
HIGH SCHOOL DIPLOMA -
Eerieview Catholic High School
Cleveland06.1990
Skills
- Calendar Management
- Office administration
- Organizational skills
- Office management
- Data entry
- Customer relations
- Clear oral/written communication
- Scheduling and calendar management
- Administrative support
- Clerical support
- Scheduling coordination
- Staff management
- Administrative oversight
- Employee training
- Business administration
- Schedule management
- Team leadership
- Problem-solving
- Time management
- Attention to detail
- Multitasking and organization
- Reliability
- Active listening
- Effective communication
- Adaptability and flexibility
- Verbal and written communication
- Email Correspondence
- Schedule Coordination
- Administrative Duties
- Accounting Support
- Microsoft Office Suite
- Travel Arrangements
- Time Management
- Documentation and Filing
- Office Supplies and Inventory
- Mail Sorting and Distribution
Timeline
Office Manager
A Yancy Life
02.2024 - Current
EXECUTIVE ADMINISTRATIVE ASSISTANT
Cenergy International Services
09.2022 - 01.2024
EXECUTIVE ADMINISTRATIVE ASSISTANT
Adroit Partners
02.2022 - 04.2022
EXECUTIVE OFFICE ASSISTANT
GAC Enterprises LLC
08.2020 - 01.2022
EXECUTIVE ADMINISTRATIVE ASSISTANT
Oilfield Energy Center
05.2019 - 09.2019
PROJECT COORDINATOR
Oil Energy Center
06.2016 - 05.2019
HIGH SCHOOL DIPLOMA -
Eerieview Catholic High School