Dawn Colantuono
Fort Lauderdale,FL
Summary
Executive Assistant, Coordinator, Project Manager, with over 20 years of experience supporting C-level executives, Directors and Managers in all various sectors. Extremely organized, detail-oriented, strong communication skills, multi-tasking and excellent customer/client relationships. Experienced in providing remote support to global teams, ensuring seamless communication, document management, and event planning for 100+ employees.
Overview
2027
2027
years of professional experience
1
1
Certification
Work History
Permit/Service Coordinator/Executive Assistant to Operations Manager
Armer Protection
- Current
- Manage the entire process for permits/NOC’s/COI’s for all jobs in various cities/counties
- Manage/Track/schedule inspections
- Schedule and coordinate calendar for service technicians/service manager/operations manager
- Manage estimates/insurance/impairments/billing/collections
- Submit inspection/deficiency/impairment reports to Compliance Engine -AHJ
- Maintain all company files relating to site plan applications, approvals, licenses and permits
- Serve as liaison between customers, fire inspectors, city and county agencies.
- Assist with budgeting support and expense reporting
Inventory Manager/Executive Assistant in Hospitality Division
NCR Corporation
- Managed the Fort Lauderdale office- worked closely with Project Managers, Field Technicians, Sales
- Inventory maintenance, receiving, shipping and purchasing inventory
- Assembled customer (Restaurant) hardware/software system orders and prepared them for staging, shipment, or delivery
- Net Suite Database/enters data, tracks, gathers information and generates standard reports, invoicing, runs weekly meetings through Zoom and MS Teams
- Responsible for monthly count of physical inventory in warehouse
- Responsible for Domestic and International shipping, tracking and coordination with third parties
- Managed weekly Project Manager meeting/managed calendars, customer training seminars
- Provided Customer Service to Restaurant Owners, Managers and Staff
Meeting Planner/Project Manager/Consultant
DMC Marketing
- Managed successful Pharmaceutical programs including: Investigator Meetings, Advisory Boards, Launches, Sales Meetings, Symposiums, seminars, trade-shows, conventions and exhibits, team building, off-site dinners
- Logistical meeting planning such as: meeting room set-ups, food and beverage selection, décor, entertainment, technology requirements, special activities, off-site events, travel
- Contracted and negotiated with hotels and convention centers
- Managed exhibit designs, installation/dismantle
- Prepare meeting agendas, materials, and follow-up summaries
Executive Assistant/Assistant Training Coordinator
Merck Pharmaceuticals
- Assisted on a Project called Comet (Collaborating As One Merck To Enable Transformation)
- Managed SAP Platform training classes, E-learning and global training plans
- Executive Assistant to the Vice President of Communications in marketing the COMET program such as: website maintenance, photo shoots and interviews, assist in purchasing of promotional material, coordinate on-site events and off-site events
- Coordinated all off-site venues and all logistics involved including hotels, ground transportation, welcome kits, F&B, audio-visual setup, presentations
- Managed/planned global event consisting of 500 SME’s
- Coordinated facility moves, handled travel arrangements and expense reports, on-board new hires
Executive Assistant to Vice President/Director of Research & Development
Johnson & Johnson, Ethicon
- Executive Assistant to VP, Directors, Managers and Scientists with day-to-day operations in the Research & Development Department
- Assisted with off-site events and coordinated facility moves
- Scheduled conferences/meetings/video-conferences and handled meeting minutes, coordinate internal and external meetings
- Handled travel arrangements (international & domestic) and expense reports
- Researched web-based material and databases
IT Coordinator
Capital Z Partners
- Managed the IT Help Desk
- Executive Assistant to the CTO
- Trained all new users
- Prepared monthly cost analysis of telephone invoices for local, national and international carriers, reviewed and monitored maintenance contracts
- Developed and implemented a disaster recovery plan, which consisted of off-site, testing, inventory documentation, semi-annual testing of systems and written documentation of how each system operates
- Handled calendar, travel arrangements (international & domestic) and expense reports
Education
Associates Degree - Business Administration
Nassau Community College
Skills
- Windows 11, MS Office Suite, Google Workspace, Virtual Assistant Remote, QUICKBOOKS Online/Desktop, NetSuite, Salesforce, MS Project, Adobe Photoshop Creative Suite6, Adobe Acrobat PRO, MS Publisher, UPS Software Management, FEDEX Software Management, Social Media: Facebook, Linked-In, Instagram, Google Business, Constant Contact, Dropbox Typing: 95 wpm, Microsoft Teams, WEBEX, Skype, Zoom, VOIP, Mailchimp, Crew Control, Canva, Compliance Engine, COPS Monitoring
Websites
Certification
Certified Notary Public
Timeline
Inventory Manager/Executive Assistant in Hospitality Division
NCR Corporation
Executive Assistant/Assistant Training Coordinator
Merck Pharmaceuticals
IT Coordinator
Capital Z Partners
Permit/Service Coordinator/Executive Assistant to Operations Manager
Armer Protection
- Current
Meeting Planner/Project Manager/Consultant
DMC Marketing
Executive Assistant to Vice President/Director of Research & Development
Johnson & Johnson, Ethicon
Associates Degree - Business Administration
Nassau Community College