DAWN HEISLER
Thornton,CO
Summary
Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
6
6
years of professional experience
Work History
Senior Accounts Payable Analyst
Solomon Edwards
04.2024 - 12.2024
- Analyzing: Analyzing invoices and expenses to ensure adequate contracts and receipt of goods or services
- Investigating: Investigating discrepancies and solving payment or invoice issue
- Invoicing: Updated coding as requested, entered invoices and requested invoices and POD as needed
- Reached out to vendors and customers to verify information and follow up on client issues.
- Reconciled 30 to 100 accounts, against system and vendor statements also updated Utility payments and pre-post validations.
Accounts Payable Supervisor
Sonder Hospitality/Sonder Holdings
11.2023 - 01.2024
- Reconciliation of Accounts Payable Credits: You diligently reconciled the monthly accounts payable credits, ensuring accuracy and completeness
- Team Oversight and Management: You oversaw the day-to-day activities and operations of the invoicing team
- Your guidance and supervision were instrumental in directing the team on processing procedures and seeking answers when needed
- Invoice Analysis and Eligibility: You meticulously analyzed invoices to verify their accuracy and eligibility for payment
- Ensuring compliance with payment criteria was a key aspect of your role
- Trained and supported new hires to educate on process flow and interdepartmental procedures.
- Interacted with corporate vendors, upper management and peers.
- Researched all invoices that were past due.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
Accounts Payable Specialist Lead
Sonder Hospitality/Sonder Holdings
01.2021 - 11.2023
- Team Training and SOPs: You took charge of training all Invoicing team employees, ensuring they were well-versed in their roles
- Your creation of Standard Operating Procedures (SOPs) for invoice entries streamlined processes and maintained consistency
- Efficient Invoice Processing: You handled the processing, preparation, and indexing of invoices using both NetSuite and Coupa systems
- Ensuring invoices matched Purchase Orders (POs) was crucial, whether through a three-way, two-way match, or direct billing
- Collaboration and Problem-Solving: When pricing discrepancies arose, you coordinated with the Purchasing team to resolve issues promptly
- Your leadership in Coupa processes contributed to the successful launch of the system
- Month-End Close and Module Implementation: Assisting in the month-end close process demonstrated your commitment to financial accuracy
- Testing and training on Coupa Modules further enhanced your expertise
- Vendor Communication and Approval Workflow: You worked closely with the Invoicing team, helping them understand each vendor's coding
- Creating an approver list facilitated efficient routing for approvals
- Vendor Statement Reconciliation: Reconciling vendor statements ensured accurate financial records
- Testing and Validation: You meticulously tested entries to ensure that currency, GL (General Ledger), and tax codes aligned with the vendor information
- Collaboration and Training: Working closely with the Procurement, GL, and Compliance teams, you confirmed that all processes were in place
- Your training efforts extended to the Invoicing team, equipping them with the knowledge to efficiently process transactions within Coupa
- Problem Resolution: When faced with issues related to Purchase Orders (POs), you collaborated with GMs and Operations Managers to find solutions
- Handling receipt against invoices, whether amount-based or quantity-based, required your expertise
- Standard Operating Procedures (SOPs): You documented your valuable insights by writing SOPs on how to process invoices effectively using Coupa
HR Representative/Staff Accounting
EFE Laboratories Inc
01.2019 - 01.2020
- HR Representative Duties: Maintaining HR Policies and Programs: You ensured that HR policies were up-to-date and aligned with organizational needs
- Employee Records Management: Keeping accurate records for each employee was crucial for HR processes
- Backup for Accounts Payable: Stepping in as a backup for the Accounts Payable team shows your adaptability
- Accounts Payable Responsibilities: Invoice Processing: You handled both purchase orders and non-purchase orders invoices
- Matching and Approvals: Ensuring invoices matched Receiving POs and approvals was essential
- Exception Handling: Collaborating with Buyers and requisitioned to correct discrepancies in price and quantity
- Accuracy and Timeliness: Investigating invoices for accuracy and ensuring timely payments to suppliers
- Tax Compliance: Filing online Sales and Use tax for multiple states was part of your duties
- Training New Employees: Your assistance in training new team members contributed to a well-functioning Accounts Payable department
Education
Associate of Science - Business Management
Lansdale School of Business
Lansdale, PA01.2012
Office Management -
PennCo Technical Institute
01.2009
Skills
- General Accounting
- Purchasing
- Shipping & Receiving
- Expense Management
- Accounts Payable
- Vendor Maintenance
- Accounts Receivable
- Customer Service and Support
- Microsoft Office Suite
- Excel
- Accounts payable expertise
- GAAP
- ERP systems proficiency
- Invoice processing
- QuickBooks
Systems
- Microsoft Office Suite
- Oracle
- Image Now
- Peachtree
- QuickBooks
- Mawell Systems
- SAP
- DDMS
- Nav
- Great Plains
- Coupa
- NetSuite
- Concur
- Asana
- Fresh Services
- Excel
Timeline
Senior Accounts Payable Analyst
Solomon Edwards
04.2024 - 12.2024
Accounts Payable Supervisor
Sonder Hospitality/Sonder Holdings
11.2023 - 01.2024
Accounts Payable Specialist Lead
Sonder Hospitality/Sonder Holdings
01.2021 - 11.2023
HR Representative/Staff Accounting
EFE Laboratories Inc
01.2019 - 01.2020
Associate of Science - Business Management
Lansdale School of Business
Office Management -
PennCo Technical Institute
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