DENISE L HUGHES
Sylvania,GA
Summary
Resourceful office manager with a strong background in bookkeeping and financial reporting. Expertise in accounts payable and bank reconciliation enhances operational efficiency. Proven ability to manage month-end procedures and support project management initiatives.
Overview
1
1
Certification
16
16
years of professional experience
Work History
Office Manager
James M. Anderson & Associates Surveyors
Statesboro, GA
04.2023 - Current
- Managed daily office operations and ensured smooth workflow.
- Developed and implemented office policies to enhance efficiency.
- Coordinated office supplies and maintained inventory levels effectively.
- Oversaw accounts payable and receivable processes to ensure timely and accurate financial operations., Cash Deposit, Schedule Clearing, Month End Procedures, Journal Entries, Bank Reconciliations Processed employee payroll to deliver accurate and on-time payments.
Accounting Specialist
Hendrick Automotive Group
N. Chas, SC
12.2016 - 12.2019
- Managed accounts payable and receivable functions for multiple dealerships.
- Oversaw accounts payable and receivable processes to ensure timely and accurate financial transactions, Processed cash deposits accurately, Facilitated schedule clearing tasks, Handled parts return processes, Executed month-end financial procedures to facilitate accurate financial reporting, Created journal entries for financial records, Matched purchase orders with corresponding invoices, Processed vendor payments promptly, Reviewed vendor statements for accuracy, ensuring alignment with internal records, Managed clearing schedules effectively
- Processed vendor invoices and ensured timely payments for Hendrick Automotive Group.
- Reconciled monthly financial statements with accounting software tools.
Accounting Clerk
Franklin Motor Group
Statesboro, GA
02.2016 - 08.2016
- Facilitated accurate processing of accounts payable and receivable transactions to maintain financial integrity.
- Maintained accurate financial records and bookkeeping entries.
- Processed invoices and payment requests for automotive services.
- Assisted in preparing monthly financial reports for management review.
Office Manager/Secretary
Boddiford Farm Services
Sylvania, GA
02.2015 - 02.2016
- Managed daily office operations to ensure smooth workflow.
- Coordinated schedules and appointments for staff and clients.
- Oversaw inventory management and ordered supplies.
- Oversaw accounts payable process., ensuring timely payments and accurate record-keeping. Handled accounts receivable transactions. Coordinated employee payroll processing, maintaining compliance with regulations and accuracy in disbursements. Prepared and processed bank deposits. Supported tax preparation tasks, facilitating accurate filings and timely submissions. Conducted truck weighing operations, Issued scale tickets for transactions. Mixed and formulated fertilizer products
Office Manager
Lilliston Ford
Kingsland, GA
06.2013 - 07.2014
- AP, AR, Payroll & Commissions, HR, Employee Insurance, Executed car deal transactions, ensured accuracy and customer satisfaction., Organized and managed appointment schedules to optimize team availability and service delivery
- Managed scheduling and appointments for client meetings and project deadlines.
- Oversaw maintenance of office supplies and equipment to support daily activities.
- AP, AR, Payroll & Commissions, HR, Employee Insurance, Executed car deal transactions, ensured accuracy and customer satisfaction.
Accounting Clerk
Franklin Motor Group
Statesboro, GA
02.2011 - 06.2013
- Processed accounts payable transactions to ensure timely vendor payments, Handled accounts receivable operations, managing customer invoicing and collections, Daily Bank Deposits, Collection, Warranty Submissions & Refunds, Body Shop Receivables, Executed clearing processes for transactions, reconciling discrepancies to maintain accurate financial records
- Processed invoices and expense reports for timely payment.
- Maintained accurate records of financial transactions and balances.
- Assisted in preparing monthly financial statements and reports.
Education
Bookkeeper Launch Course -
01-2021
Vehicle Title & Tag Course -
01-2014
ACT Georgia Work Ready -
01-2010
Excel (Basic & Advance) Course -
Savannah, GA01-2007
Income Tax Preparation -
H & R Block
Moncks Corner, SC01-1998
Business Administration Core -
Savannah Tech
Savannah, GA01-1987
Skills
- SAP / Ntierprise / FRx32 / Crystal Reports / Advaratar / Reynolds & Reynolds / EDM / AutoSoft / Agris / Dealer Track
- Payroll Administration / Human Resources / ADP / Office Management / Regulatory Compliance / Financial Analysis
- A/P and A/R / Billing / Banking / Collections
- Purchasing / Receiving / Inventory
- Sales and financials
- Contract Management / Logistics Coordination
- Tax submissions
- Project Coordination
- Microsoft Office Suite
- Accounting software
- AutoSoft / Reynolds & Reynolds
- Accounts payable
- Bank reconciliation
- Invoice processing
- Office organization
- Payroll administration
- Financial reporting
- Compliance monitoring
- Customer relations
- Payroll processing
- Office administration
- Data entry
- Billing
- Bookkeeping
Personal Information
Title: OFFICE ADMINISTRATOR / BOOKKEEPER
Accomplishments
- BOOKKEEPING
- Accounts Payable - Have worked with Canadian and European Vendors, Have done payables for 34 plant locations at a time.
- Accounts Receivable
- Banking, Reconciling monthly statements
- Billing, Collections, Daily Deposits
- Medical Insurance & Billing
- Processing Car Deals thru Accounting Dept.
- Accomplishment:
- Assumed responsibility of past due collections and getting past due bills paid.
- OFFICE ADMINISTRATION
- Human Resources - employee files, insurance, work compensation, time cards, payroll.
- Expense Reports for Company personnel (200 –300 persons), which included data entry and ACH transmission to bank.
- Customer Service, Sales, Purchase Orders, Order Entry
- Ordering & Receiving Parts, Parts Inventory
- Fabric & Product Inventory, Cutting Tickets for garments
- Daily Reports, Month End Reports
- Answered multi-line phones – up to an 8 line system, Filing, Mail, Emails, Office Supplies & Machines
- Dealership: Motor Vehicle Titles, Ad Valorem Tax, Sales Tax, Vehicle Tags, Warranties, Rebates
- Became efficient with having clear schedules of all accounts.
- LOGISTICS
- Import & Export Documentation – from start to finish, all documentation for importing & exporting goods
- Make bookings with steamship lines, US Custom released, Food & Drug released, 10-day duties, Letters of Credit
- Freight Bills of Lading, Contact with truck lines for pickup and delivery of cargo, Shipping - UPS WorldShip, updating fuel surcharge.
- Log books, Highway taxes, Insurance, Plates/tags, IFTA
- Maintained upkeep and expense records for trucks
- Scale out trucks
- Accomplishments:
- Became very knowledgeable about the trucking and steamship industry, what it takes for trucks to be on the roads, and how long it takes goods to travel from one destination to another.
Certification
- Business Administration Core - Savannah Tech - 1986 to 1987
- Income Tax Preparation - H & R Block - 1998
- Excel Basic & Advance - 2007
- ACT Georgia Work Ready - Gold Certificate - 2010
- Vehicle Title & Tag Course - GADA - 2014
- Bookkeeper Launch Course - Certification - 2021
Timeline
Office Manager
James M. Anderson & Associates Surveyors
04.2023 - Current
Accounting Specialist
Hendrick Automotive Group
12.2016 - 12.2019
Accounting Clerk
Franklin Motor Group
02.2016 - 08.2016
Office Manager/Secretary
Boddiford Farm Services
02.2015 - 02.2016
Office Manager
Lilliston Ford
06.2013 - 07.2014
Accounting Clerk
Franklin Motor Group
02.2011 - 06.2013
Bookkeeper Launch Course -
Vehicle Title & Tag Course -
ACT Georgia Work Ready -
Excel (Basic & Advance) Course -
Income Tax Preparation -
H & R Block
Business Administration Core -
Savannah Tech