Desirae Gray
Colorado Rural Electric Associaion
Thornton,CO
Summary
Adaptable operations and administrative professional with experience in scheduling, data entry, and office inventory management. Recognized for strong attention to detail, document control, and customer communication. Ready to support efficient operations and maintain accurate, organized records.
Work History
Administrative Coordinator
- Coordinated calendars, meetings, and travel arrangements for multiple stakeholders.
- Scheduled committee and board support tasks, ensuring timely agenda distribution.
- Prepared correspondence, reports, and meeting materials with consistent accuracy.
- Maintained filing systems and organized confidential records for quick retrieval.
- Tracked office supplies and coordinated vendor requests to support daily operations.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
Operations Coordinator
- Updated databases and tracking systems, preserving organized documentation for operational visibility.
- Collaborated with area managers to evaluate needs and optimize operational plans.
- Coordinated daily operations workflows, ensuring accurate task routing and timely completion across teams.
- Maintained scheduling calendars, aligning priorities and resolving conflicts to support smooth execution.
Accounts Payable Clerk
- Reconciled accounts payable records, matched supporting documentation, and maintained precise ledger balances.
- Processed vendor invoices, verified purchase orders, and resolved discrepancies for accurate payment execution.
- Monitored invoice approvals, routed exceptions, and coordinated timely follow-up with internal teams.
- Investigated payment variances, researched transaction details, and corrected posting errors in ERP systems.
- Organized AP files, audit documentation, and transaction records to support compliance requirements.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
Executive Assistant
- Coordinated executive calendars, prioritized meetings, and resolved scheduling conflicts across departments.
- Prepared agendas, briefing materials, and meeting minutes for leadership discussions and follow-up actions.
- Managed confidential correspondence, ensuring accurate communication and secure document handling.
- Organized travel arrangements, itineraries, and expense submissions for executive team support.
- Maintained records, presentations, and office systems with strong attention to detail and consistency.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Administrative Assistant
- Entered and verified data in business systems to support accurate records and timely workflows.
- Streamlined office procedures by improving document tracking, follow-up processes, and task prioritization.
- Supported cross-functional teams with scheduling, communications, and administrative follow-through.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Receptionist
- Managed front desk reception, greeting visitors and directing calls professionally.
- Coordinated visitor registration, badges, and security check-in procedures.
- Responded to switchboard inquiries and routed messages to correct departments.
- Scheduled meeting rooms, conference calls, and calendar appointments accurately.
- Prepared meeting spaces with required materials, stationery, and refreshments.
- Supported administrative tasks using Microsoft Office and internal systems.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive a positive first impression.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Education
High School Diploma
Skills
Document management
Database management
Data entry
Records management
Recordkeeping
Meeting planning
Travel coordination
Appointment scheduling
Customer service support
Microsoft proficiency
Supply chain coordination
Time management
File organization
Filing
Scheduling
Meeting coordination
Travel logistics management
Timeline
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