Microsoft Office, Word and Outlook
DEVON FORTUNE
Legal Secretary
San Diego,CA
Summary
Legal Secretary equipped with positive attitude and proven success functioning well in large corporate office environments. Manages priorities for multiple high profile attorneys with ease. Positive relationships with court officials and colleagues.
Overview
21
21
years of professional experience
4
4
years of post-secondary education
Work History
Legal Secretary
England Ponticello & St.Clair
San Diego, CA
03.2014 - 05.2021
- Scheduled depositions, site inspections, hearings, medical evaluations, appearances and briefings on behalf of managing partner.
- E-Filed documents with courts and retrieve filed documents.
- Arranged for delivery of time sensitive legal correspondence to clients, witnesses, opposing counsel and judicial administrative staff.
- Maintained calendar and tickler system for managing partner, associate attorneys.
- Processed appeals, motions, pretrial agreements and settlement agreements.
- Prepared Trail exhibits.
- Assisted attorneys in collecting employment, medical and other records..
- Maintained calendar and tickler system for managing partner.
- Formatted and proofread transcription that has been digitally transcribed and edit legal documents for correct grammer and spelling.
- Supported managing partner and a team of four other attorneys in practice of Workers Compensation law.
SALON MANAGER
TOPS SALON
SAN DIEGO, CA
07.2012 - 03.2014
- Schedule client appointments, Update and maintain customer information records, such as beauty services provided, operate cash registers to receive payments from patrons, order all retail for the salon.
- Scheduled employees to maintain adequate coverage during business hours.
- Oversaw and handled business finances, cash flow, overall business transactions, banking and accounting procedures.
- Controlled inventory by tracking expenses, purchases and shelf stock.
ADMINISTRATIVE ASSISTANT/FRONT DESK
STAFFWORKS
SAN DIEGO, CA.
11.2010 - 02.2012
- Answered telephone and electronic enquires and forwarded telephone calls and messages to the appropriate persons
- Organize travel schedules and book reservations
- Schedule and verify appointments and meetings of managers.
- Entered and maintained departmental records in company database.
- Produced highly accurate internal and external letters and memoranda.
- Greeted visitors and customers upon arrival, offered assistance and answered questions to build rapport and retention.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
ACCOUNTING DEPARTMENT ASSISTANT
PULSE
SAN DIEGO, CA.
11.2008 - 10.2010
- Accounts payable, support accounting, check facilitation, check issuing, vouch checks, maintain statements, answering phones, data entry on the IBM Mainframe as well as performed duties as an assistant to the Vice President
- Book travel for the CFO
- Print out monthly journal vouchers.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Maintained departmental personnel records and recorded adjustments and additions to keep updated files.
DEPARTMENT SUPPORT ANALYST
QUALCOMM INCORPORATED
DIEGO, CA.
12.2007 - 11.2008
- Draft reports, agendas, templates, departmental procedures and various other documents
- Conduct research
- Reformat documents
- Respond to and route incoming correspondence based on priority
- Assist in coordinating departmental events and projects
- Respond to requests for information
- Maintain files and agenda material and Attend to a variety of administrative details such as maintain confidential documents, duplicate documents, ensuring reference materials are up to date.
EXECUTIVE ASSISTANT
SAN DIEGO HARBOR POLICE
SAN DIEGO, CA.
01.2007 - 11.2007
- Draft correspondence, reports, agendas, templates, departmental procedures and various other documents; Receive and screen visitors and telephone calls
- Conduct research
- Reformat documents
- Respond to and route incoming correspondence based on priority
- Assistance in coordinating departmental events and projects
- Issuance of permits
- Distribution of mail
- Respond to requests for information
- Maintain files and agenda material and attend to a variety of administrative details such as maintain confidential documents, duplicate documents, ensure reference materials are up to date and provide backup to other administrative staff.
ADMINISTRATIVE ASSISTANT
MANPOWER
SAN DIEGO, CA.
05.2005 - 10.2006
- Assist in setting up client accounts, answering phones Manage/distribute mail
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Arranged rapid office equipment repair and maintenance with vendors.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
FRONT DESK/CASHIER
MERRILL LYNCH
SAN DIEGO, CA.
06.2003 - 05.2005
- Answer and screen high volume of incoming calls and in-person inquiries from clients and colleagues
- Provide information and referrals as needed
- Process client deposits
- Manage/distribute new account numbers to branch office
- Maintain and file all original new account forms
- Manage/distribute mail and replicate any compliance type letters.
- Followed company policies, procedures and practices for accurate recordkeeping and loss prevention.
- Kept accounts in balance and ran daily reports to verify totals.
OFFICE ASSISTANT
FIRST CHOICE EXECUTIVE SUITES
SAN DIEGO, CA.
01.2000 - 06.2003
- Answer and screen high volume calls
- Maintain and file all billing for the company
- Manage/distribute mail
- Help set up conference rooms for meetings.
Education
High School Diploma -
Kearny High School
San Diego, CA 09.1995 - 05.1999
San Diego City College
San Diego, CASkills
Document filing in EAMS, SeaPortal and with the OALJ
Document management
Document preparation
Administrative support
Seven years in legal administration
Expert in Workers Compensation specializing in WCAB, OWCP and OALJ
Efficient multi-tasker
Travel coordination
Sorting and labeling
Master calender management
Documentation and reporting
Additional Information
- REFERRALS Referrals are available upon request.
Software
Scribe4You
EAMS
SeaPortal
CM/ECF
Timeline
Legal Secretary
England Ponticello & St.Clair
03.2014 - 05.2021
SALON MANAGER
TOPS SALON
07.2012 - 03.2014
ADMINISTRATIVE ASSISTANT/FRONT DESK
STAFFWORKS
11.2010 - 02.2012
ACCOUNTING DEPARTMENT ASSISTANT
PULSE
11.2008 - 10.2010
DEPARTMENT SUPPORT ANALYST
QUALCOMM INCORPORATED
12.2007 - 11.2008
EXECUTIVE ASSISTANT
SAN DIEGO HARBOR POLICE
01.2007 - 11.2007
ADMINISTRATIVE ASSISTANT
MANPOWER
05.2005 - 10.2006
FRONT DESK/CASHIER
MERRILL LYNCH
06.2003 - 05.2005
OFFICE ASSISTANT
FIRST CHOICE EXECUTIVE SUITES
01.2000 - 06.2003
High School Diploma -
Kearny High School
09.1995 - 05.1999
San Diego City College