Summary
Overview
Work History
Skills
Certification
Timeline
Generic

Diahanna Forte

Irvine,CA

Summary

Strong organizational skills with a background in various office settings, dependable, detailed oriented candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Works well in a team environment and individually.

Overview

28
28
years of professional experience
1
1
Certification

Work History

STAFF ACCOUNTANT

JMG SECURITY SYSTEMS
FOUNTAIN VALLEY, CA
09.2022 - Current
  • Collected and arranged financial information and entered details into Sedona financial management system.
  • Assisted Controller with year-end financial audits.
  • Created documentation of accounting processes.
  • Positive Pay
  • Bank Account Review
  • Zero Balance Account Journal Entry
  • Credit Card Funding Deposits
  • ACH Deposits
  • Daily Bank Account Detail
  • Daily Cash Summary Report
  • Enter PO Numbers On Invoices
  • Upload Invoices Into Client Portal Platforms
  • Billing
  • Invoicing
  • Collections
  • Reconcile Bank Statement, Rate, and Deposit Reports.
  • Collections
  • Customer Disputes
  • Accounts Receivable
  • Certificate Of Insurance
  • Send W-9
  • Sub Contractor Payment Application
  • Unconditional Waivers
  • Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements
  • Prepared and processed journal entries to record in general ledger and maintain consistent documentation

Accounting Mgr./Office Mgr./Human Resource Mgr.

I.T. Responsive, LLC/New Charter
FOUNTAIN VALLEY, CA
08.2018 - 04.2022
  • Billing and Accounts Receivable & Payables, Contract Billing, Overage Billing, Collections, Managed over 50 clients per day
  • Record financial transactions, reconcile and maintain bank accounts, review, and verify vendor invoices for proper coding and approvals, prepare and record monthly journal entries, monitor cash balances, maintain adequate documentation to prove all general ledger balances, maintain all financial schedules and files to make sure files are always current, assist with year-end audits and preparation for audits, and assisting with annual budget preparation.
  • Weekly Financial Reporting to President/CEO
  • Human Resources: Payroll functions, garnishments, hiring documentation, managing benefits, disciplinary documentation, employee onboarding and offboarding
  • Maintaining deadlines
  • Work with team and Purchasing Administrative Assistant to keep office/kitchen clean and stocked
  • Organize Team Activities
  • Proven ability to learn quickly and adapt to new situations
  • Demonstrated respect, friendliness and willingness to help wherever needed

Executive Secretary E-8

Michigan Dept. of Treasury Tax Compliance Bureau
IRVINE, CA
04.1995 - 06.2017
  • Function as management assistant.
  • Conduct reconciliations of accounts payable accounts to ensure their accuracy.
  • Prepare Audit Determination Letter for billing and mail to taxpayer to collect payment.
  • Audit general ledger accounts.
  • Interpret supervisor's point of view of policies and procedures to office staff.
  • Establish and maintain orderly office files, logs, and accounting filing system.
  • Compose and type routine letters, memorandum, reports, minutes of meetings, numerical data, charts and forms.
  • Enter, retrieve, update, verify, and delete information from electronic files.
  • Proofread and correct prepared materials for correct grammar, format, completeness, and content.
  • Maintain confidentiality of documents and information received.
  • Operate standard office equipment. Photocopy, scan, and fax documents.
  • Create and process Application Of Payment for checks received from taxpayers, and deposit checks.
  • Handle billing of confidential document shredding and schedule pickup from shredding company.
  • Monitor, order, and distribute office supplies while adhering to a fixed office budget.
  • Coordinate domestic travel approvals, arrangements, reimbursement request, including booking airfare, hotel and transportation for office staff.
  • Pay supplier invoices in a timely manner.
  • Maintain office staff Calendars through Google Calendar.
  • Arrange meetings, appointments, and conference calls.
  • Answer and manage incoming and outgoing calls while recording accurate messages.
  • Open and properly distribute incoming mail.
  • Serve as direct contact for employees to call in Sick Leave, Annual Leave, Vacation Time, Jury Duty, record and maintain in company database.
  • Draft, audit, and submit biweekly time and attendance sheets for employees. Assist with event planning.
  • Heavy Data Entry.
  • Prepare spreadsheets.
  • Account Payable, and Receivable.
  • Screen resumes and participate in hiring process.
  • Assign audits to auditors in Escort Audit management system.
  • Print taxpayer SBT, CIT, Sales & Use Tax Returns, review and assign to auditors.

Skills

  • Organization and Time Management
  • Critical Thinking
  • Attention to Detail
  • MS Word, Microsoft Dynamics, Excel, Outlook, Adobe, and PowerPoint
  • Sedona, AvidXchange, Great Plains, QuickBooks, Autotask, ConnectBooster, Payliance, SAP, ADP, DCDS Payroll System, FileNet, Audit Manager, Pax8, Calyx - Point, Encompass
  • ADP, UKG
  • Data Entry: 10-key by touch
  • Typing Speed 55 WPM
  • Strong organizational skills, customer service, and detailed oriented
  • Accounts Payable & Receivable
  • Human Resource/Payroll
  • Real Estate Broker
  • GAAP

Certification

Los Angeles City College
Orange Coast College

Cal State University, Fullerton



Timeline

STAFF ACCOUNTANT

JMG SECURITY SYSTEMS
09.2022 - Current

Accounting Mgr./Office Mgr./Human Resource Mgr.

I.T. Responsive, LLC/New Charter
08.2018 - 04.2022

Executive Secretary E-8

Michigan Dept. of Treasury Tax Compliance Bureau
04.1995 - 06.2017

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Diahanna Forte