Job Search Status
Open to workDesired start date: Flexible
Open To Work
Diane Eby
Portage,MI
Work Preference
Summary
Dynamic HR and executive administrator with extensive experience. Expertise in payroll administration and employee relations. Proven ability to enhance hiring processes and develop effective office procedures. Skilled in managing multiple priorities while maintaining confidentiality and fostering collaboration.
Overview
43
43
years of professional experience
Work History
HR & Executive Administrator
Signworks of Michigan, Inc.
Grand Rapids, MI
01.2020 - Current
- Managed all HR functions.
- Coordinated hiring processes from job posting to orientation, enhancing candidate experience and onboarding efficiency.
- Administered employee benefits programs, optimizing coverage and support for employee needs.
- Processed payroll and commissions, ensuring timely and accurate employee compensation.
- Employee handbook and policy updates
- Review processes and wage recommendations
- Secured confidential documents related to executive operations.
- Developed and maintained office procedures, policies, and standards.
- Executed multiple responsibilities, such as overseeing insurance certificates, performing audits, ensuring safety compliance, maintaining attendance records, and managing supply purchases.
- Accounts payable and receivable including collections
Administrative Assistant
Suez
Portage, MI
04.2014 - 12.2018
- Customer service/dispatch for water and sewer services for the City of Portage
- Compiled and submitted weekly and monthly reports to contractor, enhancing communication and project oversight
- Data entry into CMMS programs (work order tracking software)
- Supervised monthly water meter readings, ensuring accuracy and timely reporting for service reliability
- Coordinated SUEZ regional safety training (entered new staff, scheduled classes, tracked and reported attendance)
Assistant Manager
Not Just an Almond
Kalamazoo, MI
06.2003 - 09.2018
- Assisted customers with inquiries
- Executed product promotion strategies
- Managed product packaging processes
- Assistant Cook
- Trained new staff members
- Coordinated event preparation activities
- Advanced from staff to current position in 2008.
Executive Director's Secretary
Kalamazoo RESA/Education for Employment
Kalamazoo, MI
04.2004 - 07.2012
- Correspondence, reports, and meeting minutes and arrangements
- Assisted with budget preparation, monitoring spending, and preparing state reports to ensure financial compliance
- Purchase orders, disbursements, credit card statements, and supply orders
- Coordinated annual event recognizing outstanding seniors and managed scholarship donation drive to support student achievement
- Led secretarial team and trained new staff to enhance operational efficiency and support department objectives
- Provided new employee orientation for all department staff
- Troubleshot technology issues and trained staff on effective solutions.
- Administered website and edited pictures to enhance visual appeal.
- Program catalog and OSA program publisher
Director's Secretary
Kalamazoo RESA/Youth Opportunities Unlimited
Kalamazoo, MI
06.1999 - 04.2004
- Correspondence, reports, meeting minutes, and grant applications
- Process purchase orders, disbursements, petty cash, and supply orders
- Supervised and trained new employees during orientation sessions, enhancing their understanding of company policies.
- Coordinated communication with K/RESA and grant administrators, serving as a resource for computer-related inquiries.
- Internal monitor for all client information data entry into state system
- Trained staff on state information systems data entry for all grants, ensuring accurate compliance with requirements.
Executive Administrative Assistant
McCormick Enterprises, Inc.
Delton, MI
08.1997 - 06.1999
- Assisted President and provided support to CEO to ensure seamless executive operations.
- Drafted correspondence and reports for the President to facilitate informed decision-making.
- Meeting minutes including Shareholders, Board of Directors, and statewide customer roundtable meetings
- Managed petty cash and tracked expenses for promotional items to maintain accurate financial records.
- Administered telephone system operations and provided backup support for network administration to maintain communication efficiency.
Title Clerk
Metro Imports, Inc.
Kalamazoo, MI
09.1995 - 08.1997
- Tracked, transferred, and corrected titles, ensuring accurate documentation for auction and sale purposes while resolving discrepancies
- Processed paperwork for deals, distributing documents to banks and state agencies to facilitate transactions
- Processed payments for auction vehicles to ensure timely transactions.
- Accounting processing of deals (ADP accounting system)
- Calculated and distributed commissions to sales personnel, ensuring timely and accurate payments
- Word processing, back up receptionist, back up AP specialist, back up AR specialist
Administrative Assistant to the CEO
Sirius Corporation
Kalamazoo, MI
08.1983 - 09.1995
- Meeting minutes including Shareholders and Board of Directors
- Liaison with national insurance adjusters, customer support
- Developed comprehensive reports and manuals for insurance industry, enhancing clarity and compliance
- Schedule, train, and supervise employees
- Coordinated travel arrangements for team members, including flights and accommodations
- Processed payroll for employees, ensuring accurate and timely payments
- Oversaw purchasing activities, sourcing materials and supplies to support operational needs and budget adherence
- Assisted the manager and took charge in his absence.
Education
Completed Core Requirements - Word Processing Operator
Davenport University
Kalamazoo, MI01.1984
Skills
- Human resources management
- Payroll administration
- Payroll processing
- Benefits administration
- Hiring processes
- Employee relations
- Talent development
- Policy writing
- Executive support
- Microsoft Office Suite
- Time management
- Priority management
- Problem solving
Accomplishments
- Portage Northern High School Honor Roll, 1976 - 1979
- Davenport University Honors, 3.8, 1983 - 1984
Notes
- Member - International Association of Administrative Professionals (IAAP)
- Volunteer & Board of Directors - Society for the Prevention of Cruelty to Animals of SWMI, 10 years
- Volunteer & Board - American Youth Soccer Organization (AYSO), 12 years
- Volunteer - Kalamazoo Humane Society
Timeline
HR & Executive Administrator
Signworks of Michigan, Inc.
01.2020 - Current
Administrative Assistant
Suez
04.2014 - 12.2018
Executive Director's Secretary
Kalamazoo RESA/Education for Employment
04.2004 - 07.2012
Assistant Manager
Not Just an Almond
06.2003 - 09.2018
Director's Secretary
Kalamazoo RESA/Youth Opportunities Unlimited
06.1999 - 04.2004
Executive Administrative Assistant
McCormick Enterprises, Inc.
08.1997 - 06.1999
Title Clerk
Metro Imports, Inc.
09.1995 - 08.1997
Administrative Assistant to the CEO
Sirius Corporation
08.1983 - 09.1995
Completed Core Requirements - Word Processing Operator
Davenport University