Diane Preston-Breunig
Madison,WI
Summary
Experienced Senior Executive Assistant with a strong background in managing executive schedules and coordinating high-level meetings. Skilled in streamlining office operations and enhancing efficiency through proactive problem-solving and attention to detail. Capable of handling confidential information and fostering positive relationships with stakeholders.
Overview
19
19
years of professional experience
Work History
Senior Executive Assistant
TruStage
Madison, WI
04.2022 - Current
- Organize comprehensive travel plans for three top-level executives.
- Coordinate executive calendars to ensure optimal time allocation.
- Contribute to smooth business operations by planning and organizing meetings and conferences.
- Maintain professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Reconcile and process expense reports for C-Suite executives.
- Streamlined and prioritized tasks allowing executives to increase productivity by 25%.
Executive Assistant
NeuGen Health
Madison, WI
01.2020 - 04.2022
- Company Overview: organization closed
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution for a team of 40.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
Executive Administrative Assistant
Marshall/Waterloo Schools
Marshall/Waterloo, WI
10.2005 - 12.2019
- Provided confidential administrative support to the Superintendent and 3 directors, managing confidential tasks and schedules
- Prepared expense reports, maintained organizational charts, and managed meeting agendas and minutes
- Assisted the School Board with policy updates, board meeting agendas, and election processes
- Trained 4 school office assistants on the Student Information System to improve data accuracy
- Oversaw inventory and procurement of district office supplies for efficient resource management
Education
DIPLOMA -
DeForest High School
DeForest, WISkills
- Adobe (DocuSign, Photoshop, Acrobat)
- Google Suite
- Microsoft Office Suite
- Organizational Skills
- Remote Support
- Time Management
- Travel/Expense Platforms (Concur, Coupa)
- Venngage (Infographic Maker for Newsletters)
- Virtual Meeting Platforms (Teams, Zoom, Google Meet, GoToMeeting, Skype)
- Workday
- Exceptional interpersonal skills
- Calendar management proficiency
- Meticulous attention to detail
- High-level confidentiality
- Meeting planning
- Calendar management
Timeline
Senior Executive Assistant
TruStage
04.2022 - Current
Executive Assistant
NeuGen Health
01.2020 - 04.2022
Executive Administrative Assistant
Marshall/Waterloo Schools
10.2005 - 12.2019
DIPLOMA -
DeForest High School