Dianet Natividad
Fort Stockton
Summary
Results-driven administrative assistant with over 8 years of experience in office administration and customer service. Skilled in invoice processing, documentation, and data entry, consistently implementing systems that improve operational workflow and reduce errors.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Battalion Oil
03.2018 - 03.2026
- Managed scheduling and coordinated meetings for executives, ensuring efficient time management.
- Streamlined office processes by implementing digital filing systems to improve document retrieval.
- Developed and maintained comprehensive databases for tracking client communications and project statuses.
- Facilitated training sessions for new staff, enhancing onboarding experience and operational knowledge.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Administrative Clerk
Endeavor Resources
01.2016 - 11.2018
- Managed daily office operations, ensuring efficient workflow and adherence to company policies.
- Maintained accurate records of transactions and communications using proprietary database systems.
- Developed and maintained filing systems, improving document retrieval efficiency.
- Trained new staff on office protocols and administrative procedures, enhancing team productivity.
- Oversaw inventory management of office supplies, ensuring availability while minimizing costs.
- Improved office efficiency by streamlining administrative processes and implementing organizational systems.
- Expedited invoice processing for timely payment, reducing accounts payable backlog and improving vendor relationships.
Accounts Payable Clerk
Basic Energy Services
08.2014 - 03.2015
- Processed vendor invoices.
- Assist in Month Closing
- Scanned/Processed Invoices
- Maintained Files
- Track Expenses
- Processed Credits
- End of month Reports
Receptionist Administrator
Ok Trucking
11.2013 - 04.2014
- Managed incoming calls and routed inquiries to appropriate departments.
- Scheduled appointments and coordinated meetings for staff and clients.
- Maintained organized filing system for Vendors
- Accounts Payable
- Accounts Receivables
- Processed Water Tickets
- Invoiced
- End of month Report
- Maintain Truck files
- Bank Deposits
- Maintained Books
Education
High School Diploma -
Fort Stockton High School
Fort Stockton, TXSkills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Excel
- File organization
- Microsoft outlook
- Filing
- Clerical support
- Excel spreadsheets
- Appointment scheduling
- Invoice processing
- Documentation and reporting
- Mail handling
- Spreadsheets
- Prioritization
- Bookkeeping
- Employee timesheet processing
- Accounting support
- Account reconciliation
- Mail distribution
Languages
English
Timeline
Administrative Assistant
Battalion Oil
03.2018 - 03.2026
Administrative Clerk
Endeavor Resources
01.2016 - 11.2018
Accounts Payable Clerk
Basic Energy Services
08.2014 - 03.2015
Receptionist Administrator
Ok Trucking
11.2013 - 04.2014
High School Diploma -
Fort Stockton High School