DONNA OCTOBER

*Responsible for processing all monthly bills. Made sure bills are paid on time to avoid late fees. Gilston Electric is connected to Local3.

*Performed over one hundred Tax Exempt Certs per year.

*Established that Vendors' statements are up to date. Requesting copies of Invoices and proof of deliveries to clear up old pending invoices.

*Responsible for all vehicles, not limited to Payments, EZ-pass, Gas cards, Registrations & Inspections.

*Setting up new vendors in the system.

*Responsible for all insurance pertaining to jobs that are affiliated with Gilston. Working with two Insurance Brokers to obtain Insurance certs and process Workers' Compensation from Local3 to complete insurance packages for each job. Made sure that all vendors' Insurance was up to date.

• Skilled at working independently and collaboratively in a team environment
• Self-motivated, with a strong sense of personal responsibility
• Proven ability to learn quickly and adapt to new situations
• Worked well in a team setting, providing support and guidance
• Worked effectively in fast-paced environments
• Managed time efficiently in order to complete all tasks within deadlines
• Demonstrated respect, friendliness and willingness to help wherever needed
• Excellent communication skills, both verbal and written
• Passionate about learning and committed to continual improvement
• Proved successful working within tight deadlines and a fast-paced environment
• Strengthened communication skills through regular interactions with others
• Organized and detail-oriented with a strong work ethic
• Adaptable and proficient in learning new concepts quickly and efficiently
• Used critical thinking to break down problems, evaluate solutions and make decisions
• Paid attention to detail while completing assignments
• Worked flexible hours across night, weekend and holiday shifts
• Developed and maintained courteous and effective working relationships
• Identified issues, analyzed information and provided solutions to problems
• Participated in team projects, demonstrating an ability to work collaboratively and effectively
• Cultivated interpersonal skills by building positive relationships with others

• Prepared and mailed invoices to customers, processed payments, and documented account updates. Managed over 20 customer calls per day, which increased income by 25%.
• Followed up on clients' overdue payments and payment plans to establish good cash flow.
• Monitored accounts to verify compliance with payment terms and schedules.
• Utilized Microsoft Excel and QuickBooks to manage invoices and payments.
• Responsible for Charge-backs, Bank reconciliation, and month-end reports.
• Submitted cash and check deposits and generated cash receipts to record money received
• Reviewed accounts on a monthly basis to assess aging and pursue the collection of funds
• Developed and maintained positive relationships with clients to maximize collections
• Generated monthly accounts receivable reports to submit developments for management review
• Negotiated payment arrangements with customers to establish timely receipt of payments
• Reconciled accounts receivable ledger to verify payments and resolve variances
• Contacted clients with past-due accounts to formulate payment plans and discuss restructuring options
• Identified, researched, and resolved billing variances to maintain system accuracy and currency
• Prepared financial statements to provide results of operations, financial position and cash flow
• Safeguarded documents of accounts receivable and payments to enable tracking history and maintain accurate records
• Developed and implemented strategies to improve collection processes and reduce overdue payments
• Handled day-to-day accounting processes to drive financial accuracy
• Generated invoices upon receipt of billing information and tracked collection progress
• Managed and responded to correspondence and inquiries from customers and vendors
• Effectively communicated with clients about payment needs and kept updated detailed and accurate ledgers
• Recorded deposits, reconciled monthly bank accounts, and tracked expenses
• Streamlined daily reporting information entry for efficient record-keeping purposes
• Matched purchase orders with invoices and recorded necessary information
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
• Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy
• Maintained account accuracy by reviewing and reconciling checks monthly
• Inspected account books and recorded transactions
• Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
• Developed monthly, quarterly and annual profit and loss statements and balance sheets