DONNA RAUCH
North Arlington,NJ
Summary
Experienced Real Estate Accounting and Property Management professional with over 30 years of experience supporting commercial, retail, residential, and mixed-use properties. Expertise in property accounting, lease administration, tenant relations, budgeting, financial reporting, collections, CAM reconciliations, real estate taxes, insurance, construction accounting, and property operations. Proven ability to manage complex property portfolios, maintain accurate financial records, support ownership and investment reporting, and ensure tenant billings and recoveries comply with lease requirements. Strong background working with property management, asset management, ownership groups, tenants, vendors, developers, auditors, and financial institutions.
Overview
1
1
Certification
4
4
years of post-secondary education
26
26
years of professional experience
Work History
Staff Accountant
Integra Management Company
Mount Arlington, NJ
06.2022 - 09.2026
- Prepare monthly financial statements for more than 40 New Jersey homeowner associations, including mixed-use retail/residential communities, new developments, condominiums, and single-family communities.
- Maintained accurate accounting records and financial reporting for multiple property entities, supporting effective financial decision-making.
- Compiled annual audit packages and supporting documentation for assigned associations, ensuring compliance and transparency.
- Generated sponsor billings and required permit documentation for developers, facilitating timely project approvals.
Full Charge Bookkeeper
Hekemian & Co.
Hackensack, NJ
06.2021 - 05.2022
- Managed full-cycle accounting functions, including accounts payable, accounts receivable, general ledger, cash management, payroll funding, and bank reconciliations.
- Coded and processed vendor invoices, prepared payments, and ensured accuracy of accounts payable records to support timely financial operations.
- Posted miscellaneous cash receipts, prepared deposits, and monitored multiple checking and savings accounts.
- Performed trial balance analysis and prepared adjusting journal entries to maintain accurate financial reporting.
- Performed trial balance analysis and prepared adjusting journal entries.
- Performed annual subledger and general ledger reviews and prepared year-end journal entries for tax accountants.
- Managed bank compliance requirements and facilitated quarterly investor distributions to ensure regulatory adherence and transparent stakeholder communication.
- Monitored bank regulations to ensure compliance and facilitate quarterly investor distributions.
- Processed real estate tax payments and quarterly escrow true-ups.
Property Staff Accountant
Woodmont Properties
Fairfield, NJ
12.2020 - 05.2021
- Maintained accurate accounting records and financial reporting for residential communities and commercial development projects to ensure compliance and transparency.
- Recorded accounting transactions for pre-development and construction projects.
- Processed construction and development invoices using Sage 300 Timberline / Job Cost.
- Processed construction and development invoices in Sage 300 Timberline / Job Cost to facilitate timely payments and project tracking.
- Prepared AIA bank draws for construction financing.
- Monitored cash flow requirements and requested capital funding as needed.
- Assessed cash flow to secure necessary capital funding.
- Reviewed job-cost reports, variances, and costs-to-complete to identify discrepancies and support project financial health.
Senior Property Accountant
ArcTrust
Clifton, NJ
02.2020 - 12.2020
- Oversaw billing and collections for over 300 tenants, ensuring timely payments and accurate records across the company portfolio.
- Compiled monthly financial statements for assigned commercial properties, providing critical insights for management decision-making.
- Recommended and posted reclassifications during month-end processes to ensure accurate financial reporting.
- Recommended and posted approved reclassifications during month-end close.
- Set up new properties and leases in IBS and MRI.
- Prepared monthly sales and use tax payments for tenants located in Florida, Arizona, and Philadelphia.
Senior Property Accountant
Normandy Real Estate Partners
Morristown, NJ
04.2015 - 01.2020
- Prepared monthly financial statements and conducted detailed general ledger reviews, ensuring accuracy for assigned property portfolios.
- Developed annual property budgets and quarterly reforecasts, aligning financial plans with organizational goals for assigned portfolios.
- Performed monthly cash account reconciliations for operating, depository, and fund accounts.
- Prepared reserve account draw requests and reconciled property management and asset management fees.
- Oversaw annual CAM, insurance, and real estate tax reconciliations.
- Recorded accruals, non-operating activity, debt service, interest income, and other property-level transactions.
- Performed monthly capital expenditure analysis and prepared reconciliation schedules by funding source.
- Prepared closing and opening entries associated with property sales.
- Calculated gain/loss schedules and prepared state forms related to bulk sales.
- Supported year-end internal audits by collaborating with outside accounting firms, facilitating thorough examination of financial records.
- Responded to KYC and due-diligence requests.
Property Manager
Related Property Management
New York, NY
04.2010 - 06.2015
- Managed daily operations of residential and commercial properties, including tenant relations, maintenance, vendors, leasing, budgets, collections, and property inspections.
- Enhanced tenant relationships by promptly addressing concerns, service requests, and lease issues to foster satisfaction and retention.
- Negotiated and administered lease agreements while ensuring compliance with financial and operational requirements.
- Managed property budgets, monitored income and expenses, and implemented strategies to improve financial performance.
- Managed coordination of contractors and vendors for repairs, capital improvements, and renovations, ensuring timely project completion and tenant satisfaction.
- Created and executed tenant retention and rent-collection initiatives to improve occupancy and revenue stability.
- Conducted market and competitive analysis to support rental-rate and leasing decisions.
- Collaborated with brokers and marketing teams to lease available space and improve occupancy.
- Prepared property performance updates and financial information for ownership.
- Implemented preventative maintenance, emergency response, and security programs.
- Managed property-related disputes and assisted with legal matters, including evictions.
Commercial/Retail Lease Administrator
Related Management
New York, NY
07.2010 - 04.2015
- Reviewed and abstracted commercial and retail leases and entered critical lease data into property management systems.
- Reviewed new lease transactions and prepared pro forma analyses to assess lease cost and income potential.
- Monitored lease compliance, critical dates, billing requirements, renewal notifications, sales reporting, and security deposits.
- Supported annual budgeting by analyzing lease income potential.
- Managed tenant receivables, addressed collection issues, and strengthened tenant relationships through effective communication.
- Analyzed tenant sales and calculated percentage rent.
- Reviewed tenant lease audits and facilitated resolution of CAM, insurance, and real estate tax disputes to ensure compliance.
- Reconciled and billed insurance, real estate taxes, special assessments, and tenant chargebacks.
- Ensured utility and tenant chargebacks were billed in accordance with lease terms.
- Assisted with refinancing and property due diligence.
- Prepared and followed up on estoppels and SNDAs for property closings.
Lease Auditor
Ascena Retail (formerly Dress Barn)
Suffern, NY
06.2010 - 07.2010
- Reviewed year-end landlord reconciliations for retail store portfolios, ensuring accuracy and compliance with lease agreements.
- Conducted tenant audits across multiple locations to verify lease terms and identify discrepancies.
- Utilized Lease Probe for lease auditing and analysis.
- Managed monthly tenant rent schedules and base-rent increases, facilitating timely adjustments and maintaining financial integrity.
- Reviewed year-end landlord reconciliations for multiple retail store portfolios to ensure accuracy and compliance with lease agreements.
Senior Associate
FTI Consultants (formerly The Schonbraun McCann Group, LLP)
Roseland, NJ
08.2005 - 01.2009
- Executed tenant audits for retail malls and commercial properties to ensure adherence to lease terms and optimize operational performance.
- Analyzed lease provisions for CAM, insurance, and real estate tax obligations to mitigate risks and enhance financial accuracy.
- Prepared third-party lease abstracts for major real estate accounting firms.
- Abstracted commercial, retail, and government leases to facilitate accurate record-keeping and compliance.
Assistant Property Manager
Glenborough Realty Trust
Bridgewater, NJ
09.2002 - 07.2005
- Oversaw capital improvements, building operations, regulatory compliance, preventative maintenance, and property management activities to enhance property value and tenant satisfaction.
- Cultivated strong tenant relationships, contributing to increased tenant retention and satisfaction.
- Developed annual capital and operating budgets for portfolio of 14 buildings totaling approximately 1.4 million square feet, aligning financial planning with property goals.
- Supervised contract administration and negotiated vendor contracts for building systems and services.
- Oversaw insurance policies and conducted risk assessments for properties to ensure compliance and safety..
- Coordinated with building officials and obtained required permits.
- Prepared monthly asset review reports.
- Created tenant documentation to ensure clear communication of policies and procedures., fire evacuation, and emergency procedures.
- Supported property marketing through improvements to curb appeal and interior spaces.
Senior Collections Specialist
The Gale Company (formerly Gale & Wentworth)
Florham Park, NJ
01.2002 - 09.2002
- Coordinated rent collection activities organization-wide to ensure timely payments.
- Supported bankruptcy-related legal proceedings by providing necessary documentation and insights.
- Prepared monthly accounts receivable reports for department heads.
- Compiled and presented monthly accounts receivable reports to department heads for financial analysis.
- Assisted with bankruptcy-related legal proceedings.
Senior Property Coordinator
The Gale Company (formerly Gale & Wentworth)
Florham Park, NJ
06.2000 - 01.2002
- Coordinated property management activities for a diverse commercial real estate portfolio.
- Coordinated property management and accounting operations for commercial real estate assets to ensure smooth functionality.
- Managed lease agreements and ensured compliance with regulatory requirements.
- Facilitated communication between tenants and management for effective issue resolution.
Education
Bachelor of Science - Accounting
Rutgers University
Newark, NJ 09.1991 - 05.1995
Skills
- Real Estate / Accounting: Caliber, MRI, IBS, JD Edwards, Yardi, CTI, Sage, Lease Probe, Insight, Realm, Argus, Timberline/Sage 300, TimberScan
- Microsoft Office: Excel, Word, PowerPoint, Outlook
- Advanced Microsoft Excel skills
- Tenant and client relations
- Financial analysis and reporting
- Lease compliance and administration
Personal Information
Driving License: Valid Driver's License
Certification
BOMA - Real Property Administration Certified, OSHA Certified, TIPS Certification, CPR Certification, Valid Driver's License
CORE COMPETENCIES
- Real Estate & Property Accounting
- Commercial & Retail Property Management
- Lease Administration & Lease Auditing
- CAM, Insurance & Real Estate Tax Reconciliations
- Accounts Payable & Accounts Receivable
- General Ledger & Month-End Close
- Financial Statements & Management Reporting
- Budgeting & Forecasting
- Tenant Billing & Collections
- Construction & Development Accounting
- Bank & Cash Reconciliations
- Capital Expenditures & Draw Requests
- Tenant Relations & Lease Compliance
- Property Due Diligence
- Investor & Ownership Reporting
- Variance Analysis
- Audit & Tax Support
ADDITIONAL INFORMATION
- Member/Alumna, Phi Sigma Sigma
- English
- Strong written and verbal communication
Timeline
Staff Accountant
Integra Management Company
06.2022 - 09.2026
Full Charge Bookkeeper
Hekemian & Co.
06.2021 - 05.2022
Property Staff Accountant
Woodmont Properties
12.2020 - 05.2021
Senior Property Accountant
ArcTrust
02.2020 - 12.2020
Senior Property Accountant
Normandy Real Estate Partners
04.2015 - 01.2020
Commercial/Retail Lease Administrator
Related Management
07.2010 - 04.2015
Lease Auditor
Ascena Retail (formerly Dress Barn)
06.2010 - 07.2010
Property Manager
Related Property Management
04.2010 - 06.2015
Senior Associate
FTI Consultants (formerly The Schonbraun McCann Group, LLP)
08.2005 - 01.2009
Assistant Property Manager
Glenborough Realty Trust
09.2002 - 07.2005
Senior Collections Specialist
The Gale Company (formerly Gale & Wentworth)
01.2002 - 09.2002
Senior Property Coordinator
The Gale Company (formerly Gale & Wentworth)
06.2000 - 01.2002
Bachelor of Science - Accounting
Rutgers University
09.1991 - 05.1995