Donna Rubertone
Plano,TX
Summary
Hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every customer a positive and memorable experience.
Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth.
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
53
53
years of professional experience
Work History
Legislative Secretary
Town of Smithtown
Smithtown , NY
2009.08 - 2024.02
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
Confidential Secretary to the Town Attorney
Town of Smithtown
Smithtown , NY
2002.09 - 2009.08
- Greeted visitors, answered inquiries and directed them to appropriate personnel.
- Organized and maintained paper and electronic files, including confidential documents.
- Created agendas for meetings, scheduled appointments and maintained calendars of senior staff members.
- Drafted letters, memos and reports as requested by the supervisor.
Secretary for Certified Financial Planner
Lisa Keaton, Certified Financial Planner
Smithtown , NY
1999.03 - 2002.08
- Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Assisted customers in transferring brokerage accounts from one brokerage house to another.
Secretary Part Time
Rand Consulting
St. James , NY
1995.06 - 1999.03
- Provided administrative support to the office manager and other staff members.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Assisted in typing reports for Forensic Accountant, Martin Randisi, owner of the company.
Sr. Secretary
IBM
New York , NY
1982.03 - 1995.03
- Assisted executive staff with administrative tasks, such as scheduling appointments and coordinating travel arrangements.
- Organized files and documents for the office in an efficient manner.
- Provided support to department managers in terms of preparing presentations, reports, and other materials.
- Answered incoming calls and emails promptly.
- Reported directly to my team, Account Executive, Marketing Manager, and Systems Engineer Manager. Each department head had a team consisting of 10-12 employees.
- Typed all contracts and correspondence for all teams and department heads. Handled all time sheets, account expenses.
Receptionist and Secretary
Shorewood Packaging
New York , New York
1971.07 - 1982.03
- Greeted visitors and provided them with assistance.
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Scheduled appointments for clients, customers, and other visitors.
- Maintained a neat reception area by organizing materials and tidying up furniture.
Education
High School Diploma -
Delehanty High School
Jamaica, NY1971-06
Skills
- Expense Tracking
- Sales Support
- Appointment Scheduling
- Office Administration
Skills
- Word
- Microsoft Outlook Suite
- Powerpoint
- Microsoft Publisher
Timeline
Legislative Secretary
Town of Smithtown
2009.08 - 2024.02
Confidential Secretary to the Town Attorney
Town of Smithtown
2002.09 - 2009.08
Secretary for Certified Financial Planner
Lisa Keaton, Certified Financial Planner
1999.03 - 2002.08
Secretary Part Time
Rand Consulting
1995.06 - 1999.03
Sr. Secretary
IBM
1982.03 - 1995.03
Receptionist and Secretary
Shorewood Packaging
1971.07 - 1982.03
High School Diploma -
Delehanty High School
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