Donna Gale LaFrain
Guthrie,OK
Summary
Full Charge Bookkeeper/Administrative Assistant with 20 years' experience seeking a position where I can continue to grow and learn new skill sets. Through the years, I have co-owned and managed a pool contracting business for 12 years, spent 5 years selling real estate in Memphis TN. Additionally, have extensive experience and knowledge of QuickBooks Desktop and Online version; starting with 2001 QuickBooks Desktop Contracting edition and up.
Overview
25
25
years of professional experience
Work History
Accounting Manager
Villagio Senior Living
08.2018 - Current
- Began this position as AP for all the communities (7 communities) owned by the Parent companies utilizing QuickBooks. Each community had its own QuickBooks account. Posted all payables in QuickBooks, issued checks, collected W-9's, filed 1099's, dealt with all overdue accounts or collections in process, performed any research needed for past collections. Posted and dealt with Employee Reimbursements through QuickBooks, as well as issuing of replacement payroll checks.
- Near the end of the first year, owners hired a management company to manage all 7 communities; and I transitioned into working with the Real Estate portion of the communities, and the Parent companies. From the Management company, I was assigned as first approver of all AP invoices, as well as coding of invoices in the vendor portal (Anybill).
- List of Duties:
- Bank Compliance reports; dealt with Loan Officer on discrepancies
- HUD audits; working with CliftonLarsonAllen auditors of HUD financials
- Workman's comp audits
- Financial reporting to managers, and investors
- Member Contributions; posting and keeping up spreadsheet of investor contributions as well as the contributions from the Parent down to Community level
- Reconciliations-7 Real Estate company accounts, 9 Parent accounts, Loan accounts, contribution accounts.
- General Journal entries when needed
- Credit Card administration, issuing, cancelling and disputing charges when needed
- Research when needed for any legal suits
- Applied for PPP loans and forgiveness for 7 Senior Living Communities
- Applies for and was awarded the Provider Relief Funds (COVID grant money) through HHS
- Communicate with IRS on random issues, mainly past years filings of ESRP discrepancies
- Troubleshoot and work with new employees setting up RingCentral phones, VM's and the company IVR system
- Intermediate Excel experience
Bookkeeper/Customer Service
Limo Command
06.2017 - 06.2018
- Fielding phone calls for various Limo companies around the country
- Dispatching drivers, taking and enter reservations into software (Limo Anywhere, Fasttrak, Livery Coach)
- General customer service, answering question about billing, quotes and pricing
- Sending payroll to outside source-HR onboarding paperwork-I-9's, W-4's, Direct Deposit forms
- Invoicing all customers-weekly billing through QuickBooks-WC Audits
- BOTH LIMO COMMAND AND KINGS WORLDWIDE TRANS ARE OWNED BY SAME OWNERS; worked at both companies simultaneously.
Administrative Assistant/Bookkeeper
Kings Worldwide Transportation
12.2016 - 06.2018
- General administrative duties, created filing system, answer phones, inventory of supplies
- QuickBooks Online, posting AR payments, reconciling bank and cc statements
- Financial reports, creating spreadsheets for AR and profitability, WC Audits
- Invoicing customers, invoicing government accounts (VA) to outside system-Tungsten
- Attended office meeting, took minutes to distribute to owners
Town Clerk/Treasurer/Court Clerk
Town of Depew
12.2014 - 11.2016
- Started as Treasurer/Court Clerk; appointed position of Town Clerk on August 2015
- All the duties in running a small-town clerk's office, including and not limited to:
- Entering in all purchases and deposits into the correct funding accounts, posting in Quick Books
- Reconciling all bank statements, creating checks out of appropriate accounts
- Payroll, entering time into QuickBooks, printing checks for distribution out of appropriate funding accounts, WC Audits, all HR on-boarding paperwork; I-9's, W-4's, setting up drug testing.
- Entering traffic and municipal court tickets into the Dept. of Safety website
- Creating and maintaining records for court dockets and tracking payments, and payment orders, creating warranty for the judge to sign and tracking.
- Receiving payments toward local utility and maintaining records-creating customer utility billing-monthly mail out.
- Creating agendas and taking minutes for Council meeting, as well as maintaining records of minutes, publications, resolutions and ordinance changes
- Creating proposed Estimate of Needs budget-worked w/State Auditor for End of Yr Audit
- Creating proposed budget for Public Works
- Administrating paperwork and payments for Grants
- Policy changes to the different department policy and procedures handbooks
Office Manager, Bookkeeper
Corporate Protective Services, Inc
12.2013 - 06.2014
- Performs all duties as Office Manager, including and not limited to:
- Bi-weekly payroll, entering in time through Quick Books, including timely payment of payroll taxes and child support deductions, on-boarding HR paperwork for new hires
- Bank Reconciliation, Accounts Receivables; including the timely management of all invoicing to customers
- Financial reporting to owner, cleaned up all 3 QuickBooks companies
- Answering phones including routing all calls to appropriate persons, typing of Security Guard EOS reports and faxing or emailing to customer
- Maintained office efficiency by organizing operations and procedures
Co-Owner (S-Corp Secretary/Treasurer)
Incentive Resources, Inc
05.2001 - 03.2013
- Performs all duties as Office Manager/Bookkeeper that include and not limited to:
- Payroll and all onboarding paperwork for employees or Sub-Contractors, I-9's, W-4's, including Sub-Contractor agreements.
- Bank Reconciliation, Credit Card Reconciliation, Accounts Payable, Accounts Receivable, posting these in QuickBooks, making journal entries when necessary.
- Office Administration Duties, setting up sales appointments, Filing Permits, Business Licensure renewals
- Employee Tax deposits and Quarterly Reports (State Unemployment, 941, 940)
- Filing all and submitting forms to Corporate Commission and Contractors Licensing Board-this included financial statements
- Workman's Comp Audits
Real Estate Agent/Realtor
George Humphreys Realtors
11.2007 - 11.2012
- Everything with regards to selling and listing real estate in the Memphis area, includes executing sales and purchases contracts, listing agreements, posting them on the MAAR website through the MLX, advertising.
- Setting up all inspections, making sure all properties made it to closing.
Education
Bachelor's degree - English
Victory University
Memphis, TNData Entry (AAS) - undefined
Southwest Tennessee Community College
Memphis, TNAccounting (AAS) - undefined
Southwest TN Community College
Memphis, TNSkills
- QuickBooks
- Microsoft Office (Word, Excel, PowerPoint)
- Financial Reporting
- Spreadsheets
- Office
- Records Management
- Bookkeeping
- A/R
- A/P
- Payroll
- Customer Relations
- Communications
- Administrative Support
- HR Support
Accomplishments
Reduced expenses monthly by eliminating unnecessary waste, expenses and spending.
Reduced costs by working with vendors for our best price point for products.
Tracked payroll in order to reduce overtime and still increase productivity.
Timeline
Accounting Manager
Villagio Senior Living
08.2018 - Current
Bookkeeper/Customer Service
Limo Command
06.2017 - 06.2018
Administrative Assistant/Bookkeeper
Kings Worldwide Transportation
12.2016 - 06.2018
Town Clerk/Treasurer/Court Clerk
Town of Depew
12.2014 - 11.2016
Office Manager, Bookkeeper
Corporate Protective Services, Inc
12.2013 - 06.2014
Real Estate Agent/Realtor
George Humphreys Realtors
11.2007 - 11.2012
Co-Owner (S-Corp Secretary/Treasurer)
Incentive Resources, Inc
05.2001 - 03.2013
Data Entry (AAS) - undefined
Southwest Tennessee Community College
Accounting (AAS) - undefined
Southwest TN Community College
Bachelor's degree - English
Victory University
Personal Information
- Willing To Relocate: Anywhere
- Title: Full Charge Bookkeeper
- Availability: Anywhere, Anywhere
- Visa Status: Authorized to work in the US for any employer
Additional Information - Authorized To Work
US for any employer