Dyan Holden, CAP
Seabrook,TX
Summary
Strategic and highly trusted Executive Assistant with 7+ years of experience serving as a mission-critical right hand to CEOs in fast-growth environments. Proven ability to bring structure to fast-moving, high-demand organizations while managing executive operations, back-office functions, and cross-functional special projects. Detail-obsessed, highly responsive, and execution-driven, with a strong track record of protecting executive time, improving operational efficiency, and ensuring nothing falls through the cracks..
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant to President
Dialed In Marketing
Cincinnati, Ohio (REMOTE)
11.2024 - Current
- Served as strategic right hand to executive leadership in a remote, multi–time zone organization, acting as a central connective layer across sales, marketing, finance, and operations to ensure alignment and forward momentum on key initiatives.
- Directed complex calendar strategy (40–50 meetings weekly), proactively balancing competing priorities, sequencing commitments, and increasing executive strategic capacity by 25%.
- Led end-to-end preparation and coordination of senior leadership and executive meetings, including briefing materials, presentations, documentation of decisions, and action tracking — driving 90% on-time completion of strategic follow-ups.
- Partnered cross-functionally with HR, Finance, Legal, and Operations to support governance activities, onboarding initiatives, and organizational planning within a fast-paced, distributed environment.
- Managed 25+ domestic and international executive trips annually and high-profile events/offsites with zero logistical disruptions while optimizing travel spend by 15%.
- Oversaw executive communications, triaging 200+ weekly emails and handling sensitive information with discretion, improving stakeholder response efficiency by 35%.
- Coordinated 5–8 cross-functional initiatives per quarter, conducting research, organizing materials, and ensuring 95% on-time delivery through disciplined follow-through and stakeholder alignment.
Executive Assistant to CEO
Reserveage Nutrition
Boca Raton, Florida
01.2022 - 06.2024
- Acted as strategic linchpin for CEO across 20+ nationwide keynote addresses crafting talking points and facilitating participation in prestigious events like the U.S. Chamber of Commerce Foundation's 'Circle of Mentorship.'
- Planned and traveled alongside CEO's 6 bi-monthly QVC appearances, contributing to a 15% annual revenue growth.
- Orchestrated CEO's role in Ernst & Young's Entrepreneur of the Year program (winner & judge), resulting in a 25% increase in brand exposure.
- Masterminded successful procurement of visas from 11 different countries for a diverse group of 35 individuals, including high-profile figures like the Editor-in-Chief of Vogue, to private citizens visiting for summer fun.
- Orchestrated intricate adoption process for CEO and spouse to welcome 2 babies from India, managed all legal documentation, navigated governmental fees, and provided comprehensive guidance on U.S. immigration protocols.
- Customize 12+ CEO roundtable speaking engagements and plenary sessions annually, conducting topic research leading to a 30% increase in audience engagement.
- Consolidated 3 SOPs after company acquisition, coordinated successful adoption by two departments, driving a 50% reduction in errors and enhancing overall performance.
Senior Executive Assistant
PAYBOX Corporation
Fort Lauderdale, Florida
01.2018 - 01.2022
- Coordinated company events and meetings, managing logistics and vendor relationships to ensure seamless execution.
- Identified and evaluated potential contacts and clients to enhance business development opportunities.
- Managed executive calendars and scheduled meetings for senior leadership team.
- Prepared and edited internal and external communications for clarity.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
Education
Bachelor of Science - Business Administration
Palm Beach Atlantic University
West Palm Beach, FL01.2022
Skills
- Executive support
- Calendar management
- Travel coordination
- Expense reporting
- Minutes management
- Event planning
- Personnel administration
- Email organization
- Gatekeeping and negotiation
- Discretion and confidentiality
- Needs anticipation
- Emotional awareness
- Salesforce and Asana
- SharePoint and Concur
- Notion and QuickBooks
- Slack and SAP
- Document preparation
Websites
Certification
Certified Administrative Professional, International Association of Administrative Professionals
Passions
- Bullet Journaling
- Playing Piano
- TEDx Talks
- Animal Welfare
Community Leadership
Court Appointed Service Advocate (CASA)
2021 - Present
Houston,TX
- Served as the voice for children in a court setting, participating in 17 cases to date
- Facilitated communication between child welfare agencies, courts, and families to expedite decision-making .
- Coordinate with social workers, attorneys, and judges, ensuring child welfare and rights are upheld
Timeline
Executive Administrative Assistant to President
Dialed In Marketing
11.2024 - Current
Executive Assistant to CEO
Reserveage Nutrition
01.2022 - 06.2024
Senior Executive Assistant
PAYBOX Corporation
01.2018 - 01.2022
Bachelor of Science - Business Administration
Palm Beach Atlantic University