Edelmira Garza
San Diego,USA
Summary
Detail-oriented accounting professional specializing in accounts payable and receivable. Proven success in managing vendor relationships, ensuring timely payments, and maintaining accurate financial records. Skilled in utilizing QuickBooks, Sage, and Excel to enhance bookkeeping and financial reporting efficiency.
Overview
15
15
years of professional experience
Work History
Accounts Payable Administrator
General Coatings Corporation
Carlsbad, USA
08.2025 - 06.2026
- Process and enter invoices into accounting system, ensuring accuracy and proper coding to the correct project, cost category and cost code.
- Utilize general accounting concepts to ensure accurate coding to the general ledger, including accounting for fixed assets and prepaid.
- Managed subcontractor and supplier payments, ensuring timely processing and maximizing early payment discount opportunities.
- Prepared weekly pre-check register for approval and processed check disbursements, credit card payments, and ACH payments, ensuring timely payment execution.
- Distributed weekly invoices to management for review and approval, facilitating timely payment processing.
- Reconciled monthly credit card statements and managed company credit card program, ensuring adherence to company policies.
- Support monthly, quarterly and year-end financial closing processes, including accruals and reconciliations.
- Collected new vendor documentation and maintained organized, complete, and up-to-date vendor master files to support efficient vendor management.
Accounting Bookkeeper
Lars Remodeling & Design
San Diego, USA
11.2024 - 05.2025
- Manage full-cycle accounts payable processing, including invoice review, coding, approval workflows, and payment processing.
- Managed accounts payable to ensure timely vendor payments and fostered strong supplier relationships.
- Provided comprehensive accounting support to the company by managing functions like payroll, accounts payable, accounts receivable, and business expense processing.
- Monitored accounts receivable to enhance cash flow management and followed up on overdue invoices.
- Processed client electronic payments and check deposits, ensuring accuracy and timely reconciliation.
- Review and approve ACH transactions on Bill.com.
- Reconciled bank statements and verified transaction accuracy to strengthen internal controls.
AR Analyst
Spooners Woodwork
06.2023 - 10.2024
- Full cycle AR including billing, invoicing, payment application, collections, aging, cash applications and more.
- Managed vendor accounts, maintained accurate records, provided timely updates, and prepared AR aging reports to support effective cash flow management.
- Prepare and generate monthly billings in line with specific properties and projects.
- Prepare and process weekly electronic payments in SAGE 100.
- Conducted thorough analysis of vendor statements to ensure accuracy. and/or telephone calls regarding past due invoices.
- Resolved vendor issues through effective communication and problem-solving techniques via phone and written correspondence.
- Monitored subcontractor invoices to ensure timely submission from project managers.
- Evaluate expense reports, check requests, and invoices against policies and procedures to ensure compliance with internal controls.
- Maintain company credit card charges by verifying and reconciling statements and transactions.
AR Administrator
Cosco Fire Protection
12.2022 - 05.2023
- Processed A/R billing for 75 projects, ensuring timely completion and accuracy across varying deadlines.
- Tracked financial transactions by coding checks and logging them in a spreadsheet, ensuring accuracy and accountability in financial reporting.
- Created conditional and unconditional waivers for progress and final payments, streamlining payment processes and ensuring compliance with contractual obligations.
- Coordinated change order requests, aligning wage rates and material pricing per project, and providing customers with detailed backup documentation to enhance clarity and compliance.
- Prepared, logged, and dispatched change order requests based on field tickets, facilitating effective communication and project tracking.
- Maintained accurate records by scanning deposit packets and submitting them to corporate each week.
- Booked jobs by entering customer information, cost codes, and schedules of values.
- Ordered insurance by identifying policies for new jobs and submitting documentation to insurance providers.
Accounting Clerk
Willdan
02.2020 - 11.2022
- Managed AP/AR processes, including reporting and analysis, to support timely and accurate financial operations.
- Reviewed and issued bills and invoices for over 350 clients, ensuring accuracy and timely processing.
- Processed 3-way match invoices with receipts and entered them into ERP system for accurate financial tracking.
- Process invoices with correct accounting coding, and approvals, and scan them into the system.
- Coordinated with project managers to resolve accounting issues related to AR and AP invoices, facilitating prompt resolutions.
- Process due invoices for payments within set timeframe.
- Verifies that required payment approvals and valid account numbers have been provided; advises departments on errors in codes, extensions, or payment methods.
- Supported company relocation efforts to ensure a smooth transition for employees and operations.
Accounts Payable Specialist
A&D Fire Sprinklers
12.2019 - 01.2020
- Managed, batched, and coded over 600 invoices monthly, ensuring accurate and timely processing.
- Secured vendor invoice approvals, facilitating prompt payments and strengthening vendor relationships.
- Posted and reconciled Accounts Payable invoices daily, ensuring accurate financial records.
- Reviewed vendor invoices, bills, and expense reports for accuracy, reducing discrepancies prior to entry.
- Matching vendor invoices with purchase orders, packing slips, and receiving reports.
- Process payments via check and phone.
- Process weekly check runs.
- New customer and new vendor set up including W-9 documentation.
Accounting Assistant
Bragg Crane Service
01.2011 - 10.2019
- Managed payroll activities for 300 employees weekly and trained staff on payroll system usage.
- Reviewed invoices and supporting documents in accounts payable, approved and processed disbursements, resolving vendor issues to ensure timely payments.
- Post, maintain and reconcile all payments received from clients.
- Assist with monthly close processes and process a high volume of payments from customer.
- Performed various financial functions, including reconciliation of checks, tracking of invoices, and documentation of journal entries.
- Compiled and analyzed data to prepare comprehensive reports on utilization and job margins, aiding informed decision-making.
- Analyzed sales and gross profit reports to track performance and facilitate accurate payments.
- Implemented thorough review processes for contracts, POs, requisitions, and change orders, enhancing document accuracy and validity.
Education
Bachelor of Science - Business Administration
ITT Technical Institute
San Diego, California12-2008
Skills
- Accounts Payable
- Accounts Receivable
- Vendor management
- Expense Reporting
- Financial Reporting
- GAAP compliance
- Advanced Excel Functions
- ERP systems expertise
- Account reconciliation
- Time management
- Attention to detail
- Problem solving
- Effective communication
- ERP systems expertise
Languages
- English, Native or Bilingual
- Spanish, Native or Bilingual
Timeline
Accounts Payable Administrator
General Coatings Corporation
08.2025 - 06.2026
Accounting Bookkeeper
Lars Remodeling & Design
11.2024 - 05.2025
AR Analyst
Spooners Woodwork
06.2023 - 10.2024
AR Administrator
Cosco Fire Protection
12.2022 - 05.2023
Accounting Clerk
Willdan
02.2020 - 11.2022
Accounts Payable Specialist
A&D Fire Sprinklers
12.2019 - 01.2020
Accounting Assistant
Bragg Crane Service
01.2011 - 10.2019
Bachelor of Science - Business Administration
ITT Technical Institute