Melody Fonseca
Belleview
Summary
Accounts Payable Supervisor with 25+ years directing high-volume AP teams, general ledger oversight, and database management across diverse industries.
Proven leader skilled in driving operational efficiency, maintaining superior accuracy rates, and boosting vendor/client satisfaction through strategic process improvements, policy development, and staff supervision.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Accounts Payable Administrator
Signature Brands
09.2024 - Current
- Process an average of 60 vendor invoices per day in SAP, verifying pricing, quantities, approvals, and accurate general ledger coding.
- Enter and match invoices in SAP (including 3-way match to purchase orders and receiving documents) to ensure correct authorization and receipt of goods and services.
- Prepare and process weekly check runs and ACH payments in accordance with vendor terms, resolving any discrepancies before payment.
- Print, route for signature (as required), and mail checks; organize and file paid invoices, remittances, and supporting documentation for easy retrieval and audit readiness.
- Post vendor payments to the general ledger in SAP, apply payments to the correct invoices, and research unapplied or misapplied items.
- Reconcile vendor statements on a regular basis, investigate missing invoices or duplicate payments, and work directly with vendors to resolve open issues.
- Support month-end close by reconciling AP subledger to the general ledger, reviewing the AP aging, and assisting with accruals for unbilled expenses.
- Respond promptly to vendor and internal inquiries regarding invoice status, payment timing, and purchase order issues, maintaining professional and positive relationships.
Accounts Payable Administrator
GL Homes Inc.
06.2018 - 09.2024
- Processed ~400 hard cost invoices weekly across 9 Valencia 55+ communities (Valencia Bay, Valencia Grand—2,200 homes in Boynton Beach, Valencia Del Sol in Tampa), Signature Homes by GL Luxury, and GL Homes commercial properties using JD Edwards ERP and Rossum OCR for accurate coding/approvals.
- Printed/prepared 250+ checks bi-weekly, verifying documentation for community, luxury, and commercial projects prior to disbursement.
- Reviewed lien releases and Notices to Owner across developments, coordinating resolutions with teams and vendors.
- Logged/tracked/redistributed invoices to AP staff by project workload to optimize processing flow.
- Created/tracked lien releases for all developments, ensuring compliance and organized records.
- Analyzed budget vs. contract variances with project managers; resolved invoice discrepancies with construction managers.
- Reconciled vendor statements, resolved payment issues, and maintained vendor relationships across all properties.
- Collaborated with IT/AP Manager to implement JD Edwards-integrated vendor portal for streamlined submissions/approvals.
- Handled filing, mail sorting, and general AP office support as needed.
Accounts Payable Supervisor
GrandVision USA Retail Holding Corp. (formerly FOREYES)
05.2017 - 06.2018
- Supervised 3 AP Clerks, overseeing invoice processing, purchase orders, expense reports, credit memos, and payment transactions across 115 nationwide eye wear store locations.
- Monitored client payments, contacted past-due accounts, and initiated ACH/wire transfers for weekly AP and physician payroll disbursements.
- Analyzed and processed weekly physician payroll with full accuracy and compliance.
- Researched and resolved AP discrepancies, reconciled vendor statements, and addressed payment complaints.
- Created daily/weekly cash reports for accounting management and assisted with month-end close processes.
- Reviewed expense reports for accuracy and proper disclosure prior to approval.
- Maintained rent schedule and prepared payment entries for 115 stores nationwide.
- Managed business licenses nationwide opening/closing for locations, calculating gross sales, and applying for new store openings.
Accounts Payable Supervisor
Seminole Tribe of Florida (Governmental Entity, Not Gaming Operations)
05.2005 - 10.2016
- Directed 9 AP staff across multiple reservations (Fort Pierce, Big Cypress, Naples, Immokalee), executing 3-way matching and processing 400+ invoices weekly for 56 departments in a complex tribal governmental accounting environment.
- Led training programs for new hires on data entry, Lawson ERP, ImageNow (Perceptive), Kronos timekeeping, and Concur reimbursement systems to standardize operations across sites.
- Oversaw weekly payroll cycles, child support payments, garnishments, and levies; set up/maintained AP modules and executed monthly close cycles for multiple tribal entities.
- Supervised centralized disbursements for POWWOW events and tribal governmental initiatives, processing large purchase order payments while reconciling accounts and resolving vendor/division issues.
- Directed 1099/1098 processing, verified TIN numbers with IRS, and created Accounts Payable policy alongside HR and Travel departments to ensure adherence to tribal policies and regulations.
- Implemented paperless conversion (84% accuracy) and process automation initiatives, driving continuous improvement and facilitating successful internal/external audits through meticulous documentation.
- Managed yearly budgeting, staff performance reviews, and team motivation programs; analyzed variances through reclass/journal entries, composed AP summary reports, posted GL receipts, and created daily/weekly cash reports for senior management.
- Maintained rent schedules, resolved complex AP discrepancies/vendor complaints, and managed employee relations per tribal policies and regulations.
Education
Associate of Arts - Accounting
Broward College
Fort Lauderdale, FLSkills
- Accounts Payable
- Invoice Processing
- 3-Way Matching
- Vendor Reconciliation
- JD Edwards
- Lawson
- SAP
- Payroll Processing
- Month-End Close
- 1099 Compliance
- Budget Analysis
- Notary
Certification
- APM - Accredited Payables Manager
- CNP - Certified Notary Public
Languages
Spanish
Full Professional
Timeline
Accounts Payable Administrator
Signature Brands
09.2024 - Current
Accounts Payable Administrator
GL Homes Inc.
06.2018 - 09.2024
Accounts Payable Supervisor
GrandVision USA Retail Holding Corp. (formerly FOREYES)
05.2017 - 06.2018
Accounts Payable Supervisor
Seminole Tribe of Florida (Governmental Entity, Not Gaming Operations)
05.2005 - 10.2016
Associate of Arts - Accounting
Broward College