Elaine Bingham
Ocala,FL
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
35
35
years of professional experience
Work History
Executive Assistant to the Chief Financial Officer
Unum Insurance
South Portland, ME
01.1983 - 07.2017
- Managed complex calendar scheduling for the CFO to optimize meeting efficiency and prioritize critical engagements.
- Handled all travel arrangements for CFO, reducing costs while improving logistical efficiency and convenience.
- Ensured timely submission of expense reports, invoices, and reimbursements.
- Organized Executive events & conferences on behalf of the CFO to foster strong relationships with key stakeholders within the industry.
- Assisted in budget planning and forecasting by compiling essential data from various sources.
- Maintained strict confidentiality while handling sensitive information related to company finances, legal matters, and personnel issues.
- Acted as a gatekeeper for the CFO''s office by screening incoming correspondence and directing relevant inquiries to appropriate team members.
- Served as a liaison between the CFO''s office and internal departments, facilitating efficient communication channels for smoother operations.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Developed and maintained comprehensive filing systems, enhancing document retrieval and organizational effectiveness.
Education
High School Diploma -
South Portland High School
South Portland, MESkills
- Good verbal communication
- Typing, transcribing, record keeping
- Document preparation
- Handle incoming and outgoing correspondence, including emails, letters, and phone communications
- Teamwork
- Honest and dependable
- Attention to detail
- Calendar management
- Expense reporting
- Travel arrangements
- Information confidentiality
Timeline
Executive Assistant to the Chief Financial Officer
Unum Insurance
01.1983 - 07.2017
High School Diploma -
South Portland High School