Ellie Reese

Administrative and Marketing Assistant with experience supporting multiple departments, coordinating complex projects, and managing competing deadlines in a fast-paced professional environment. Skilled in preparing and editing proposals, reports, presentations, and client-facing documents while maintaining accuracy and attention to detail. Experienced in scheduling, event coordination, communication management, and collaborating with internal teams and external partners to ensure the timely completion of business objectives. Highly organized, adaptable, and self-motivated with strong proficiency in Microsoft Office and the ability to work independently while supporting multiple projects simultaneously.

• Coordinated multiple concurrent projects and deadlines while supporting leadership, technical staff, and external partners.
• Prepared, edited, and formatted professional proposals, reports, presentations, and business communications.
• Managed schedules, meetings, document organization, and administrative processes to support daily operations.
• Planned and coordinated company events, recruiting activities, client outreach efforts, and marketing initiatives.
• Maintained company databases, records, and business development materials while ensuring accuracy and organization.
  

• Developed marketing materials for the sales team to advance client conversations... to achieve an RFP.
• Key marketing collateral included PowerPoints, brochures, social media, references, and leveraging multiple software tools to deliver.
• Supported the proposal process, providing RFP preparations – researching project history, mining customer database, compiling key client data/information. It takes preparation to show "we know our clients".
• Maintained client data in our CRM tools to ensure thorough documentation and handling of clients interactions, expectations and next steps.
• Worked closely with engineers and proposal managers to meet proposal deadlines.

• Managed customer reservations, greeting guests upon arrival ensuring an inviting and welcoming atmosphere.
• Manage waitlist and seat occupancy for staffing levels and operational capacity.
• Sharpened communication skills with patron interactions and setting expectations.
• Maintained a positive dining experience requiring all customer service skills – effective communication, problem solving, and calming attitude served with a smile.